Supply and Delivery of Medical Syringes for the Ministry of Health, The Gambia

New clarification added: CLARIFICATION RECEIVEDI would like to ask for a clarification for below points:1. Syringe Type: luer lock or luer slip? 2. Needle Packing:  Could you please clarify whether the needles need to be pre-attached to the syringes, or if they can be placed alongside the syringes (side-packed)?3. Shipping Requirements: In the event of a successful bid, is the entire order required to be shipped in one delivery, or are partial shipments allowed?RESPONSE TO CLARIFICATIONResponse for First two clarifications: We will accept specs of a product that has medical device regulatory approval or marketing authorisation issued by the EU (CE) or US (FDA), or  other GHTF founding members such as Australia, Canada or Japan or be prequalified by WHO. This is mandatory Response to third clarification: Please we are unable to determine the policy of the Airlines because we don't know their capacity. Others may bring all, or break the bulk into two, three or four . All we want is the cost for CPT Airfreight., SeaFreight and FCA. That is why UNOPS has requested for Air and Sea freights as well as FCA for consideration at the time of the award and UNOPS reserves the right UNOPS to select what will serve them best.Thanks 

New clarification added: CLARIFICATION RECEIVEDWe have another question. We saw in the previous clarifications that sea freight requires pallets. We would like to know if there is a height limit for each pallet (including goods)?Do we need to provide two prices (sea freight) with or without pallets?RESPONSE TO CLARIFICATIONDear JI,Please we are unable to dtermine the stucking height of the items. This may have to be beternine by the Manufactrurer and the shipping/Airline. Regarding the prices we have already stated as alluded to by yourself that it is advisable to pallet the goods if they are coiming by sea. Thanks. 

New clarification added: CLARIFICATION RECEIVED.As stated on the CONTRACT 5.4 :UNOPS shall effect payments to the Contractor within thirty (30) calendar days of the date of receipt of the relevant original invoice, subject to the acceptance by UNOPS of the Goods [and related services, remove if there are no related services] reflected in the said invoice.Could you please clarify how we will be formally notified once the goods have been received and accepted by UNOPS?RESPONSE TO CLARIFICATIONDear Melivin,Please your freight forwarder will notify you when the goods arrive and the process will continue from there for payment.​Thanks 

New clarification added: CLARIFICATION RECEIVED.As stated on the CONTRACT 5.4 :UNOPS shall effect payments to the Contractor within thirty (30) calendar days of the date of receipt of the relevant original invoice, subject to the acceptance by UNOPS of the Goods [and related services, remove if there are no related services] reflected in the said invoice.Could you please clarify how we will be formally notified once the goods have been received and accepted by UNOPS?RESPONSE TO CLARIFICATIONDear Melivin,Please your freight forwarder will notify you when the goods arrive and the process will continue from there for payment.Thanks 

New clarification added: CLARIFICATION RECEIVEDKindly clarify the syrines must be Leur lock or Leur slip.RESPONSE TO CLARIFICATIONDear Tajamul,Please UNOPS will accept specs of a product that has medical device regulatory approval or marketing authorisation issued by the EU (CE) or US (FDA), or other GHTF founding members such as Australia, Canada or Japan or be prequalified by WHO. This is mandatory.Thanks

New clarification added: CLARIFICATION RECEIVED. With reference to the above ITB, we kindly request clarification on the delivery arrangements:Could you please confirm whether UNOPS intends to place one single order covering the full quantities per lot, or whether the total requirement may be split into multiple smaller purchase orders/shipments?This information is important for us as it directly affects the freight cost calculation and packaging arrangements in our financial offer.We would be grateful for your confirmation so we can prepare our bid accurately.Dear Sudhanshu, We are unable to determine the policy of the Airlines because we don't know their capacity. Others may bring all, or break the bulk into two, three or four . All we want is the cost of the Airfreight. That is why UNOPS has requested for Air and Sea freights as well as FCA for consideration at the time of the award and UNOPS reserves the right UNOPS to select what will serve them best.Thanks  

New clarification added: CLARIFICATION RECEIVEDPlease ignore the above clarification, I found the solution. Please ignore the above clarification, I found the solution.RESPONSE TO CLARIFICATIONDear Yanling,Well noted. We are glad that you have already found a solution. Thanks

New clarification added: CLARIFICATION RECEIVEDWith reference to the above ITB, we kindly request clarification on the following points in order to prepare a compliant and accurate quotation:1.      Packaging – Wooden PalletsPlease confirm whether the quoted goods are required to be delivered on wooden pallets. We ask this because pallets will significantly increase packaging and freight costs. Please confirm whether our offer should be quoted with pallets or without pallets.2.      Financial Offer in UNOPS e-Sourcing PortalIn the Financial Details section of the e-sourcing portal, there is one block to enter the Total Financial Offer. Could you kindly confirm:o    Should we indicate the unit price per pack of 100 syringes, or the total price for the full required quantity?o    Since the tender allows for both air freight and sea freight options (with different costs), which option’s total cost should we insert in the portal?Your clarification will help us to align our bid fully with UNOPS requirements.Thank you for your support. RESPONSE TO CLARIFICATIONDear Sudhanshu,1. On point one we responded to an ealier clarification from a supplier that wooden pallets will be for seashipment. 2. There are two lots and the system allows you to state the total quote for each lot in the system. Please state the unit price as indicated on Form C and multiply by the total quantity to get the total price. Under Form D, we stated CPT Airfreight to Banjul International Airport so that what you must put in the system. However bidders must quote FCA, CPT Airfireight and CPT Sea Freight on Form C. Thanks 

New clarification added: CLARIFICATION RECEIVED. There is no place to submit the Finantial offer details in the system.  Can we submit in Form B place instead? Please double check with the system and confirm. There is no place to submit the Finantial offer details in the system.  Can we submit in Form B place instead? Please double check with the system and confirm.RESPONSE TO CLARIFICATIONBidder has already found the solution to the clarificationThanks 

New clarification added: CLARIFICATION RECEIVED.Please ignore the above clarification, I found the solution. There is no place to submit the Finantial offer details in the system.  Can we submit in Form B place instead? Please double check with the system and confirm.RESPONSE TO CLARIFICATIONBidder has already found the solution to the clarificationThanks 

New clarification added: CLARIFICATION RECEIVEDWe are interested to make an offer for the bid. We need a clarification as ;Do you need goods to be delivered only by air ? Do you accept any other method for delivery like land or sea ? We ask this question because total volume of the good is too much for air.RESPONSE TO CLARIFICATIONDear MUZAFFER,Please as responded to in earlier clarifications, bidders are to quote for FCA and CPT Seafreight in addition to the Airfreight. We have therefore amended  Form C  of the Returnable Forms ( Section III)  to include sea freight and attached at the document section as Annex 1 for bidders to download. In summary bidders are to quote for FCA as well as Air and sea Freights. Thanks 

New clarification added: CLARIFICATION RECEIVEDWe refer to the provisions in Section II_ Schedule of Requirement (8).pdf and Section III_ Returnable Bidding Forms (4) (3).docx which stipulate that the delivery time shall be within 4-12 weeks after contract signing. We are concerned that we may not be able to complete the delivery within the 12-week period, and hereby seek clarification on whether an extension of the delivery time is permissible, as well as which clauses in Section I - Instruction To Bidders (2).pdf or Section IV_Sample Contract_for_goods (1) (1).docx shall be followed for the relevant application procedures if an extension is allowed.RESPONSE TO CLARIFICATIONDear tianqi,Please the delivery period for now is 12 weeks as stated in the tender document. We have not ddecided to extend the delivery timeline. Bidders will be informed accordingly if a decision is made to extend the delivery period but for now its twelve (12) weeks. Thanks

New clarification added: CLARIFICATION RESCEIVEDFollowing on from the other bidders request for clarification and note you insist on airfreight. To give an understanding of the cargo this is approximately 2,673,000 syringes and needles with approximately 113cbm and 163tons. Given the requirement to do airfreight is it possibel to offer FCA and UNOPS does the airfreight.RESPONSE TO CLARIFICATIONDear Gaham,Please we are unable to determine the policy of a shipping line because we don't know the capacities of the Airplanes. Others may bring all, or break the bulk into two, three or four . All we want is the cost of the Airfreight. That is why UNOPS has requested for Air and Sea freights as well as FCA for consideration at the time of the award and which ever serves UNOPS best will be selected.  UNOPS is not insisting on bulk delivery because we don't want to get into the policy andcapacities of the airlines. All we want is the cost of the CPT Airfreight and the others stated. Note: Steven, Please take this as a response to your earlier clarification request and ignore the earlier response requesting delivery in bulk delivery. Thanks

New clarification added: CLARIFICATION RECEIVEDWe would appreciate your confirmation regarding the specifications required for sterile disposable syringes.Should they be supplied with a fixed/integrated needle or an assembled needle?We look forward to your kind response so that we can proceed in accordance with your requirements.Best regardsRESPONSE TO CLARIFICATIONWe will accept specs of a product that has medical device regulatory approval or marketing authorisation issued by the EU (CE) or US (FDA), or other GHTF founding members such as Australia, Canada or Japan or be prequalified by WHO. This is mandatory.Thanks

New clarification added: CLARIFICATION RECEIved There are two connection types between the Syringe (mouth) and needle: screw connection and direct connect without screw. Which one is preferred? RESPONSE TO CLARIFICATIONDear Robin, Please we will accept specs of a product that has medical device regulatory approval or marketing authorisation issued by the EU (CE) or US (FDA), or  other GHTF founding members such as Australia, Canada or Japan or be prequalified by WHO. This is mandatory. 

New clarification added: CLARIFICATION RECEIVEDWe have some product questions about syringes：We would like to know about the types of syringes, do we need quotation for luer syringes or straight syringes？Sterile or Non-sterile？Is it 100 units/bag or 1 unit/ bag, 100 units/ box ？RESPONSE TO CLARIFICATION Dear Vivian We will accept specs of a product that has medical device regulatory approval or marketing authorisation issued by the EU (CE) or US (FDA), or  other GHTF founding members such as Australia, Canada or Japan or be prequalified by WHO. This is mandatory.Thanks  

New clarification added: CLARIFICATION REQUESTEDDear JingDue to the large total volume of the goods, it is impossible to arrange one shipment by air freight.Considering the above situation, whether delivery by 4-5 shipments is acceptable for you.RESPONSE TO CLARIFICATIONDear Jing,We are unable to determine the policy of a shipping line because we don't know the capacities of the Airplanes. Others may bring all, or break the bulk into two, three or four . All we want is the cost of the Airfreight. That is why UNOPS has requested for Air and Sea freights as well as FCA for consideration at the time of the award and which ever serves UNOPS best will be selected. Thanks

New clarification added: Dear UNOPS,CLARIFICATION RECEIVEDCould you please clarify the INCOTERMS in the amendment file? The clarification mentions the seaport, yet the price schedule form still indicates CPT Airport.RESPONSE TO CLARIFICATIONDear Zheng,We initially requested for two INCOTERMS ( CPT Airfreight and FCA) and later amended it and added CPT Sea Freight. Note: We have maintained the CPT Babjul Airport because that is our prefared means of delivering the goods among the three INCOTERMS listed in the tender document. Hoewever apart from the Airfreight,  bidders are to quote for FCA and CPT seafreight as well for consideration during the time of the award. That is why we have added "UNOPS reserves the right to award the incoterm that best suits the requirements of UNOPS and the client at the time of the award" beneath the amended Form C. That means UNOPS may opt for any of the INCOTERMS at the time if the award.Bidders are therefore to quote for all the theee INCOTERMS (CPT Air and seafreights as well as FCA.)Thanks

New clarification added: CLARIFICATION RECEIVEDKindly assist with the below answers1. Luer slip or lock tip?2. Piston: latex or latex free?3. Individual packing: PE bag or blister package? If blister package, mounted needle or with beside needle?RESPONSE TO CLARIFICATIONDear Nick,Please we will accept specs of a product that has medical device regulatory approval or marketing authorisation issued by the EU (CE) or US (FDA), or  other GHTF founding members such as Australia, Canada or Japan or be prequalified by WHO. This is mandatory.Thanks

New clarification added: CLARIFICATION RECEIVEDDo you need pellet and plastic wrap when goes with airfreight? RESPONSE TO CLARIFICATIONDear Yanling,Please Air shipments will not require pallets, however sea shipment will require that. We have therefore amended Form C ( Price Schedule Form ) of the returnable documents and attached to the document section as amendment 1 to include sea Freigt. Thanks 

New clarification added: CLARIFICATION RECEIVEDI hope this email finds you well.To facilitate our logistics planning, could you kindly confirm whether the all goods will be delivered in batches or as a single shipment? This information is critical for us to accurately assess logistics costs and optimize the transportation process.RESPONSE TO CLARIFICATIONDear Steven,Goods must be delivered as a single shipment. Thanks 

New clarification added: CLARICATION RECEIVEDThe total packing volume for the requested syringes and needles is nearly 100 cubic meters. Considering both the operational practicality and the significantly higher cost, it would not be feasible to transport such a large volume by airfreight.While we acknowledge that the tender specifies delivery within 4–12 weeks, we would like to highlight that sea freight—although requiring approximately 16 weeks—offers a more realistic and cost-effective solution for a shipment of this scale.Therefore, we respectfully request the procurement team to consider accepting sea freight as an alternative delivery method, taking into account both the operational feasibility and substantial cost savingRESPONSE TO CLARIFICATIONDear Wei,Please bidders are allowed to submit sea freight as well in addition to the Air and FCA requested for in the tender document.The FORM C  ( Price Schedule Form) of the Returnable Forms has therefore been amended as Amendment 1 and attached to the document section for bidders to down load and include sea freight in teir submittion. NOTE: We have also included in the amendment ( beneath the amended FORM C)  "UNOPS reserves the right to award the incoterm that best suits the requirements of UNOPS and the client at the time of the award"Thanks 

New amendment added #1: Amendment No. 1The ITB has been amended to include CPT sea freight as part of the INCOTERM. The section III - Returnable Bid Forms  ( Form C) has therefore been amended and attached at the document section as amendment 1 for bidders to note. Note: All other requirement in the tender document remain unchanged.

New clarification added: CLARICATION RECEIVEDWe are pleased to have this opportunity. As a pharmaceutical products supplier, we would like you to clarify whether previous experience in providing medical products can be considered as relevant experience. Alternatively, if our joint venture manufacturer has prior experience in supplying the exact same bid products, would this be regarded as equivalent to our company’s experience for the purpose of acting as the bidding representative?RESPONSE TO CLARIFICATIONDear Barry,Please experiences in both scenarios you have presented can be considered.Thanks 

New clarification added: CLARIFICATION RECEIVED. For the syringe​ and needle, there is a requirement" Provide authorisation for marketing and use in Gambia by MCA (if available). Otherwise, Gambia MCA shall issue special authorisation to the best offer".Could you clarify if the bidder need to get the authorisation for marketing and use in Gambia​ from MCA? Or if the bidder need to register their goods with MCA in Gambia?RESPONSE TO CLARIFICATIONDear Hongbin,Please this is a conditional requirement with the statement " if available, Otherwise, Gambia MCA shall issue special authorisation to the best offer" That was why we made it optional and not a compulsory document to submit. Therefore you don't have to get any authourization if you don't have it at the time of submitting your tender.Thank you.  

New clarification added: CLARIFICATION RECEIVEDAs an independent company and bidder, we do not have any joint venture partners, and thus are unable to provide joint venture partner information as required by certain submission items.We would like to kindly inquire: Under the "document checklist" section of the "Vendor Submission", could FORM A - Joint Venture Partner Information Form be adjusted from a Mandatory requirement to an Optional one?This adjustment would better align with our status as an independent bidder and allow us to complete the submission process smoothly.Thank you very much for your assistance. RESPONSE TO CLARIFICATIONDear Steven,Please the Form A is compulsory because the evaluation team will not be able to dtertemine whether the non submission of this form is an oversight or not.What you to do is to state Non Applicable on the Form and submit if the company making the submission is not a Joint Venture.Thanks  

New clarification added: CLARIFICARION RECEIVEDPlease kindly confirm if the air freight is nessesary. Becasuse of cheaper shipping cost, is it accepted by sea freight?Looking forward to your reply.RESPONSE TO CLARIFICATIONSDear Steven,Please the INCOTERM is Airfreight, Banjul International Airport | CPT as per Incoterms 2020 as stated in the tender document. Seafreight is therefore not acceptable. Thanks 

New clarification added: CLARIFICATION RECEIVEDPlease kindly clarify below:1. Is the ITB reference no [ITB/2025/58455] or [FRQ/2025/58455]?2. Regaiding the documents checklist in vender submission, is Joint Venture Partner Information Form mandatory when not applicable? 3. Is it okay that the request documents such as leaflet upload to the price submission column because there is no enough column in the documents checklist ?RESPONSES TO CLARIFICATIONSDear WeiyingPlease below are the responses to your clarification. 1. The reference number is ITB/2025/58455 as stated on the Returnable Forms which are the forms you are to fill and submit. 2 Regagarding Joint Venture Partner Information Form - Joint Venture Form is Mandatory so what you must do is to state Non Applicable on the form and Submit if the company making the submission is not a Joint Venture. 3. Am not clear on your question regarding the uploading of requested documents because the system will indicate where each document is to be uploaded. Thanks.