Procurement of services on designing and trialing behaviour intervention aimed at women’s economic empowerment in the IT sector in Belarus

Dear Sir / Madam:

We kindly request you to submit your Proposal for services on designing and trialling behaviour intervention aimed at women’s economic empowerment in the IT sector in Belarus, as detailed in Annex 2 of this RFP. When preparing your Proposal, please be guided by the forms attached hereto as Annexes 1, 3-8. 

Proposals may be submitted on or before 13 September 2019, 17:00 hours local (Minsk) time and via

 mail to the address below:

United Nations Development Programme

220050, Republic of Belarus, Minsk, Kirov str., 17, 6th floor

Receptionist    

(please indicate on the envelope RFP reference and subject:

UNDP/428/2019 Behavioural Insights)

or  e-mail to the address below:

tenders.by@undp.org

(please indicate in the e-mail subject line RFP reference number and subject:

UNDP/428/2019 Behavioural Insights)

Proposals submitted by email must be limited to a maximum of 7MB, virus-free and no more than 5 email transmissions (please put number for each transmission in the subject line, RFP reference number and subject). They must be free from any form of virus or corrupted contents, or the Proposals shall be rejected. In response to your delivered e-mail you shall receive an auto-reply message. In case you did not receive an auto-reply please check the attachment size as well as the correct spelling of the e-mail address.

It shall remain your responsibility to ensure that your Proposal will reach the address above on or before the deadline. Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  If you are submitting your quotation by email, kindly ensure that it is in .pdf format and free from virus.

Services offered shall be reviewed based on completeness and compliance of the Proposal with the minimum specifications described below and any other annexes providing details of UNDP requirements.

The Proposal that complies with all of the terms of reference, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected.  Any offer that does not meet the requirements shall be rejected.

Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP.  The unit price shall prevail and the total price shall be corrected. If the Offeror does not accept the final price based on UNDP’s re-computation and correction of errors, its Proposal will be rejected. 

At any time during the validity of the Proposal, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal.At the time of award of contract or purchase order, UNDP reserves the right to vary (increase or decrease) the quantity of services, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. 

Any contract or purchase order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions attached hereto.  The mere act of submission of a Proposal implies that the Vendor accepts without question the General Terms and Conditions of UNDP - http://www.undp.org/content/undp/en/home/procurement/business/how-we-buy.html.

UNDP is not bound to accept any Proposal, nor award a contract or purchase order, nor be responsible for any costs associated with a Offeror’s preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process.

 Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a contract or purchase order in a competitive procurement process.  In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/.             

UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFP. 

UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities.  UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link: https://www.un.org/Depts/ptd/sites/www.un.org.Depts.ptd/files/files/attachment/page/pdf/unscc/conduct_english.pdf

Thank you and we look forward to receiving your Proposal.

Sincerely yours, Procurement Unit