Supply of uniform components and personal protection equipment for the National Police of Ukraine

New clarification added: HiDo we need to fill in Shipment dimensions in the Price Schedule form?The reason why i am asking is, that if you would choose all our products,a couple of them comes from the same supplier and could therefor bepacked together to save handling and space.Dear BidderPlease fill in shipment dimensions as requested.Thank you.

New clarification added: Since the manual of one of our products contains a lot of pictures,the file is rather large, almost 23 MB.Submitting documents is limited to 20MB, we cant submit this.Please advise us how to get this document uploaded.Dear BidderPlease try to squeeze the document or divide it into parts.

New clarification added: Hi1. In Form C we have to fill out prices DAP and FCA for each item.Since this form is mandatory on each item, should we fill in a form for exampleHelmets only and delete the rest and then do the same for all the rest of the items,or should we fill in the complete form and submit exactlythe same to each item?Is the "Total Price of Goods DAP, Kyiv" for the complete bid from usor for just one item?I hope you understand what I mean.2. Under which Document name in Document Checklist should we submitproof of requirements, such as standards etc etcDear Bidder1. As the evaluation will be done per lot please submit forms separately for each lot. This means you can delete rows that that do not correspond to the item of the lot from the table.2. Please submit proof of the requirements with the Technical Bid Form. 

New clarification added: Good morning, I hope you´re having a good day. We are facing the some issues with the translation of documents. We would be extremely grateful if the deadline could be extended a couple of days with the purpose of submitting our bid in the best possible way. Thank you very much in advance for your help and support.Dear BidderUnfortunately we can not extend the deadline.

New clarification added: In the different items standards, you refer to ISO or EN.Is it possible for you to also accept British Standards?Dear BidderIn general the British standard are fully accepted, (National Framework Contract for Public Order Equipment).For example the British Standard for fire retardant underwear is based on EN standard: EN531:1991 (A B1 C1) and EN340:1993, Balaclava: EN11612 (A1 B1 C1). (Accepted standard). PSDB 21/04 Protective headwear Standard for UK Police (2004) (Accepted standard for Protective Helmet). BS 7971-5:2004 Type 2 Performance Level 1, Protective clothing and equipment for use in violent situations. EN ISO 20345:2004/A1:2007, Personal Protective Equipment: Safety Footwear (Accepted standard for Protective boots) HOSDB 20/07 Blunt Trauma Protection Standard for the UK Police. (Accepted standard for Riot Body Armour).

New clarification added: HelloI can see that the questions that we also have has been made on 2/7, but it is still unclear so we will have to ask again.I know that all the forms are listed in the Section 3 returnable bidding forms, but each form has to be uploaded one by one under a individual section in the submittion area.How do we do that when they are all listed in the same file containing 67 pages. Do we just fill out all information in the complete document of 67 pages and upload the complete document under each section or do we copy each form and save them individually an then upload them???Also  if we decide only to participate in one of the lots, do we just leave the lots empty that we don´t wish to bid for i Form H and just enter information i the lots we are bidding for?Thank you in advanceLooking forward to your replyKind regards MieDear BidderSeparate form should be uploaded for each lot. Technical Bid Form should be uploaded separately for each lot you are submitting the bid (containing only comparative data table for this lot). You do no need to upload all the document under each section - just the form containing comparative data table for this exact lot. 

New clarification added: Since we use suppliers from different countries, can we ship the goods directly from themor do we have to ship them to our warehouse first and then ship them to Ukraine?According to customs, we need a few documents or permits to ship/sell goods to the Ukraine.Can you advise us witch documents/permits that will be needed, or if shipping/selling to the UNsuch documents/permits are not needed.We have designed an item, that another company in another country manufacture.We do not have any own factories.Is this other company comitted to fill "Manufacturer´s authorzation form" even thoughit is our bag with our own brand, or do we have to fill that form?I am asking since this form is mandatory.Dear Bidder1. As indicated in the price schedule form bidder should quote FCA (bidders storehouse or customs) and DAP Kyiv price. Both quotations are mandatory.2. You will need all regular export documents necessary for each type of goods. Bidder is not responsible for custom clearance of goods in Ukraine (DAP delivery conditions).3. If you are not manufacturer of the goods you must submit manufacturer's authorization form. 

New clarification added: Dear Sir,One more question, about the price, we will quote the FOB price China. Is that ok? We didn't find the specific explaination about the Price.Sincerely,PennyDear BidderPlease refer to the Price Schedule Form. Bidder must quote FCA price and DAP Kyiv price. You may quote FOB price instead of FCA price (indicating this change in the Price Schedule Form), but quoting DAP Kyiv price is mandatory.

New clarification added: Dear Sir,Thank u so much about your reply.I found these forms except FROM I according to your reply. So can u tell me where can i found the FORM I which name is Technical Bid Form?This is our first time to bid on the UNOPS, so many things we do not really familiar with the norms.Thanks for your kind help.Sincerely,PennyDear BidderTechnical Bid form is Form H.

New clarification added: Dear Sirs,Can you please answer below request for clarification: 1. Form C : should we chose the most convenient incoterm between FCA and DAP, or is it compulsory to quote both incoterms?2. Document check list "Catalogue of the offered product/s" : should we submit a general catalogue of our complete range of products, or the technical datasheet of the offered products?3. Eligibility and formal criteria : - "Bidder is eligible as defined in the document Section I: Instructions to Bidders, Article 4" : do we have to provide supporting documents?- "Bidder accepts UNOPS General Conditions of Contract as specified in Section IV: Contract Forms" : do we have to provide supporting documents?- In which section should we upload all the documents related to eligibility, formal and qualification criteria in the documents checklist ?Thank you for your reply,Best regardsDear BidderPlease find answers below:1. It is compulsory to quote both FCA and DAP.2. You should submit technical datasheet of the offered products. Also you can submit general catalogue of our complete range of products.3. No special documents needed. Bidders eligibility under clause 4 of the Instruction will be checked by UNOPS evaluation pannel. Bidder accepts UNOPS general conditions for contract and payment terms signing Bid Submission Form and Price Schedule Form (accepting terms of payment).

New clarification added: According to 1.5.10.4 in the returnable bidding form it says that no quick-acting lock, in the form of a “snap button” or similar should be used to fit the nape protector.Can a secure type of "Snap Button" fitting system be allowed as well? For example, if it has multiple snap buttons which are not accessible from the outside of the helmet, and the nape protection can not be removed by any other but the user when the helmet is taken off?Dear BidderPlease find the answer below:"Item 1.5.10.4 Nape guard on protective helmet; It is acceptable with a secure type of "snap button" between the helmet and the nape guard.The nape guard must not be able to be removed by anyone other than the user (or other authorized personal) until the helmet is removed from head".

New clarification added: Dear Sir,We are preparing the documents about the bid, may i ask that where do we find and download the docunment form, for example, form D or form E, I don't really understand it. Can we prepare these document as our own form? Thank u very much.Looking forwand to receiving your reply soon.Dear BidderAll returnable bidding forms you can find in the section III of the tender documents (Returnable Bidding Forms) under the Documents section.Documents should be submitted only on UNOPS forms according to the requirements. Please check Instruction to Bidders and e-Sourcing vendor guide under the documents section.

New clarification added: Dear Sir,This is Penny from Shaanxi Yameixin International Co., Ltd. We are very interested in one bid and we think our company  can do it. The bid name is ‘Supply of uniform components and personal protection equipment for the National Police of Ukraine which published at 08-Jun-2018’.But in the process of preparing for the bid, we found several questions and need clarify with you.1. The BalaclavaThe FR balaclava fabric is provided by us to customers worldwide for the industry of firefighter and military use. The composition is various according to customer's request, such as 100% meta-aramid, 50% meta-aramid/50%lenzing fr as well as 80% lenzing fr/20% meta-ramid. Our 100% meta-aramid balaclava can be comply with the tender requirements but we don't have certification.2. Protective GarmentAbout the uniform, we are sure that our products are up to the standard, and we do some tests and we have some certificates. There are two differences between the tender request and our fabricsa. CompositionTender requested: 53%Meta-aramid/41%Viscose/5%Para-aramid/2%Carbon fiberOur fabric: 49% Meta-aramid/49%Viscose/2% Carbon fiberb. Test report (Certification)We have most the test report request, and we are willing to send our fabric to get the rest of test report if the composition is approved.Also the uniform, our materials are similar but not exactly same as the bid, is it acceptable for the bid?All of the questions are based on the fact that our products are all up to the  standards of the bid.It is the first time we do the business with UNGM, sincerely hope we can get the chance to work for it.  And the deadline is almost come, so please reply us soon.Looking forward to receiving your reply.Sincerely,Penny Dear Bidder Please find answers below:1. The supplier / manufacturer must provide a certificate showing the composition of the fabric, in this case 100% Meta-Aramid, (this type of fabric meets the protection requirements). Other requirements in the form of seam- and stich types, colour, etc. must of course be met regardless of certificate or not.2. The composition of the fabric in the tender is just a suggestion/guideline not a specific requirement. The supplier / manufacturers composition of the fabric is acceptable for the bid. 

New clarification added: Dear Sirs,In Form H: Technical Specifications (Lot 7) we find the point 7.5.3.9 to be questioned in relation to 7.5.3.7 + 7.5.3.8. We do believe that either an elastic textile gauntlet with Velcro fastening or a knitted wristband is requested, not both. Please inform if 7.5.3.9 can be omitted in favour of an elastic gauntlet with a Velcro fastener.Point 7.5.3.2 refers to a lining made of elastic material. We would appreciate a clarification that the grade of elasticity in the lining might be defined by the elasticity of the material used for cut protection. Grateful in advance!Dear BidderPlease find answers below:7.5.3.9 Should not be included, as "internal wristband made of elastic knitted fabric" obstructs the use of the glove, especially if compared to paragraphs 7.5.3.7 and 7.5.3.8 respectively.7.5.3.2 The inner glove does not have to be made of elastic material, since the inner glove is usually also the anti-cut protective shield. However, it is very important that the inner glove is secured in the outer glove, so that it does not pull out when the wearer pulls out his hand. 

New clarification added: Dear Sirs,the deadline for bid submission has been postponed until July 9th.Q: Will the last day for request of clarification be moved correspondingly?Dear BidderDeadline for clarifications is 12.00 Kyiv time July 6, 2018 (please check General Tab).

New clarification added: There seems to be a significant number of criteria in the specifications that relate to a certain test or standard. Just to give a brief snapshot from the Helmets specification:1.5.7.6.·         be sufficiently abrasion-resistant according to EN ISO 12947-2;1.5.8.The transparent protective visor must:1.5.8.3.·         be scratch-proof on the outside; test according to ECE 22-05;1.5.8.6.·         not restrict the natural field of vision (reference minimum EN136:1998 / AC: 2003 in conformance with the PPE Directive 89/686/EEC);1.5.8.7.·         enable an undistorted look-through; a transmittance even for combined visors (e.g. those with a Pinlock visor) of at least 80% should be aimed at. Test according to EN 167;Certain manufacturer(s) have voiced concerns that although they can guarantee for example that there is an unrestricted field of vision in their helmet, they do not have them tested to EN136:1998... etc. Or they can say that the surface is abrasion resistant but they cannot provide EN ISO 12947-2 certification.This is a theme that runs through all of the Lots in the tender so my question is, if we and the manufacturer feel that their product matches the requirement, but there is not the testing or certification in place, would the UN accept the product offered as compliant?I accept that there may be some testing standards that are more important than others, but we feel that in the specifications there just seems to be a vast amount of testing/standards to be satisfied, that is putting manufacturers' off quoting.Dear BidderPlease find answers below:1.5.7.6.be sufficiently abrasion-resistant according to EN ISO 12947-2 - Acceptable to depart from. This is about the wear resistance of the fabric of the interior. (Test according to Martindale).1.5.8.The transparent protective visor must:1.5.8.3. be scratch-proof on the outside; test according to ECE 22-05 -  Deviation is acceptable if the manufacturer / supplier can show how the visor is protected against scratches or  other  evidence showing the product's resistance to scratches.1.5.8.6. not restrict the natural field of vision (reference minimum EN136:1998 / AC: 2003 in conformance with the PPE Directive 89/686/EEC) - Acceptable to depart from. If the visor does not have a natural field of vision it will not be accepted during field tests. Most often, the natural field of view is limited laterally, which is not acceptable, nor a limited field of view upwards and downwards is acceptable.                                                                                                                                                                                                                           1.5.8.7. enable an undistorted look-through; a transmittance even for combined visors (e.g. those with a Pinlock visor) of at least 80% should be aimed at. Test according to EN 167 - Acceptable to depart from. Very easy to check if the visor is with or without distortion. 

New clarification added: According to the tender documents, the tender must be submitted in English. What about requested certificates, testreports etc? Can they be in another language like French or German or do they have to be translated into English?Dear BidderCopies of historical documents (certificates, etc.) can be submitted in original language (of the country that issued the documents) but accompanied with English translation.

New amendment added #2: Tender deadline is extended till 12.00 Kyiv time July 9, 2018.

New clarification added: Dear UNOPS Team,With regard to the technical specifications across all products, we would request that the following be removed (nbote we have copied the text from the helmet specification but there are other units with the same requirements):1.2.Environmental Requirements1.2.1.The helmet and all stages of its manufacturing shall comply with EC Regulation No. 1907/2006 - REACH (Registration, Evaluation, Authorisation and Restriction of Chemicals), or other relevant applicable regulations of the European Union.1.2.2.Chemicals registered in the SVHC (Substances of Very High Concern) candidate list shall not be used in manufacturing process or be present in the helmet in concentrations exceeding the stated limit values.1.2.3.PFOA (Perfluorooctanoic acid); aromatic organic solvents; antibacterial substances (such as Ionic Silver, Triclosan, Permethrin); and biocidal agents (such as antibacterial, antifungal and insecticide agents) shall not be present in the helmet, unless otherwise directly specified in technical specifications.1.2.4.Formaldehyde contents in the helmet shall not exceed 75 mg/kg (75 ppm).This is because whilst manufacturers can guarantee that harmful chemicals aren't used in the production of their equipment, they have stated that going into this level of detail is un-common. Plus of they are using materials such as Kevlar, Nomex, etc. to manufacture their products, that are coming from outside sources, it will also be hard to get this information in time, or get it full stop.Please advise.Besr BidderManufacturer(s) must guarantee that harmful chemicals aren't used in the production of their equipment.

New clarification added: Dear Sirs,Can you please clarify the following points:1. The product we are offering is subject to an export license. In order to apply as soon as possible for a license for both the supply of a sample and for the contract execution, can you please confirm the addresses below are correct:- Invoicing address (customer): UNOPS, Marmorvej 51, 2100 Copenhagen- Consignee (1st recipient): National Police of Ukraine Service Center (store house), Svyatoshinska Str. 27, Kyiv, Ukraine- End-user: National Police of Ukraine Service Center (store house), Svyatoshinska Str. 27, Kyiv, UkraineIs there any intermediary or other delivery address? Is there any product to be delivered to UNOPS Office in Ukraine, 10 Lypska Str., 01021, Kyiv, Ukraine?2. Form F : can you please specify who must fill in this document? Is it the bidder himself?3. Payment terms : can you please confirm the payment will be done by bank transfer? Please confirm that "payment documentation" is the supplier's invoice.4. Form E: Manufacturer’s Authorization Form : the form E refers to Clause 13 of the General Conditions for Goods. Yet the UNOPS General Conditions for Goods refers to TERMINATION in clause 13 (not related to the warranty). Can you please confirm it is correct ?5. Performance security (bank guarantee), Form IV-3: please confirm the expiration date will be 4 months from date of winning bid. Please confirm if the performance security form can be amended upon contract award (to add applicable law, and detail the documents to be presented to the bank) ?Thank you in advance for your clarifications.Best regardsDear BidderPlease find answers below:1. Invoicing address: UNOPS office in Ukraine, 10 Lypska Str., 01021, Kyiv, Ukraine.Consignee for Goods - National Police of Ukraine Service Center (store house), Svyatoshinska Str. 27, Kyiv, Ukraine.Consignee for Samples - UNOPS office in Ukraine, 10 Lypska Str., 01021, Kyiv, Ukraine.End-user - National Police of Ukraine Service Center (store house), Svyatoshinska Str. 27, Kyiv, Ukraine.2. Form F should be filled by the Bidder.3. Confirmed.  The payment will be done by bank transfer within 30 days after acceptance of Goods and reception of the original documents (invoice, packing list, shipping documents) from the Supplier. 4. Please refer to the General Conditions for Goods without indication of the clause.5. Performance security details will be settled with the Bidder who will be awarded the contract. 

New clarification added: Is it possible to get more time to submit the tender?we would like to have 10 more days to translate documents.Dear BiddersTender deadline will be extended as requested.

New amendment added #1: 1. Delivery time for goods is extended to 4 month after subscription of Contract.2. Delivery time for sample is extended to 20 days after the issueance of written notice from UNOPS.

New clarification added: Dear Sirs,kindly find below our requests for clarifications:1- Samples: it is required that they should be delivered maximum 10 days upon official request after technical evaluation. Please, since the required goods and materials are too specific, the production of the sample according to specifications required (and offered) should take more time. Please, could you extend to 20 days the time for the delivery of samples?2- For the same reasons of question number 1 (specific materials for customization of the products), could the delivery time in case of awarding be extended to 4 months? 3- We are UNGM officially registered society, and already supplied UNOPS for many opportunities but not for this kind of products, and we have few experiences dated 2009-2010. In this case, we would submit our offer giving the products of specialized manufacturerers (not directly involved in this bid), that authorize us, with the Manufacturer's authorization, to offer their products and their recent experiences for this tender. They have many references for siumilar items in the last 3 years.Is our offer technically acceptable if we are authorized by the manufacturers to offer their products and their experience on behalf of theme?Thank you for the attention,Best Regards.Dear BiddersPlease find answers below:1. Delivery time for samples can be extended to 20 days.2. Delivery time for goods can be extended to 4 month.3. It is acceptable.

New clarification added: We are wondering about delivery times. in the contract it states that the estimated contract award date is at the end of july,due to this being in the middle of summer/vacation time it can be slower for manufactures, do you still expect a 3 month delivery even tho estimate contract award is at the end of july?Dear BiddersAwarded Bidder should deliver goods within 3 month after date of contract subscription. Estimated award date is only the estimated date of the contract award. 

New clarification added: I am looking at the tender and have a question.I cant find section 4.5 “ Warranties” of “ General Conditions Of Contract, Contract For The Provision Of Goods”or “Special Conditions Of Contract”Can you help me where to find it?Dear BidderUNOPS General Conditions for Goods can be found at: https://content.unops.org/service-Line-Documents/Procurement/UNOPS-General-Conditions-Goods-2017_EN.PDF  Thank you.