CONSULTANCY SERVICES FOR LONG TERM ARRANGEMENT FOR VIDEO DOCUMENTATION OF UNICEF PROGRAMMES
The UNICEF Zimbabwe Country Office is seeking Expression of Interest (EOI) to pre-qualify suitable firms that will be invited to submit Expressions of Interest to offer video documentation services for UNICEF programmes and interventions. The specific Terms of Reference for the required services will be described in detail in the relevant RFP(s) when issued.
Background:
UNICEF is a leading humanitarian and development agency working globally for the rights of every child. In Zimbabwe, UNICEF’s interventions include but are not limited to health, water, sanitation and hygiene, education, HIV and child protection. UNICEF works with the Government, donors, leaders, thinkers, policy makers and innovators to help all children realize their rights – especially the most disadvantaged. UNICEF communication has a strong track record of amplifying the voices of children and communities by harnessing the power of various mediums and tools that include human interest stories, videos, photo essays and documentaries. UNICEF uses these various communication tools to influence policy-makers, political and social leaders, to create an enabling policy and legislative environment that creates and sustains social transformation, and to raise resources for its programmes.
Scope of the Assignment: The contracted firm(s) is expected to provide the following services:
· Video documentation (shooting and interviews) of UNICEF supported programmes upon request from the Communication Section based on UNICEF guidelines for video production and multi-media documentation.
· Submission of three (3) different scenarios and storyboards and presentation to UNICEF Zimbabwe communication and relevant programme team.
· Travel to the field to film.
· Editing (including addition of narration and music) of raw footage according to the ZCO recommendations/requests and UNICEF guidelines for video production and multi-media documentation.
· Translation and subtitling of media pieces upon request from the Communications Section.
· Re-editing/formatting of UNICEF owned video materials, previously produced, to be included in other video productions or re-edited for future productions according to Communication Section recommendations/requests and UNICEF guidelines for video production and multi-media documentation.
· Finalization of video material (Colour and sound correction and any other graphical effects/additions needed) under the guidance of the Communication Team and following UNICEF guidelines for branding and copyright.
· Submission of the final video material in two (2) sets; a) High Definition (HD) quality b) Compressed quality (MP4, AVI, Movie, formats) for uploading and sharing on various social media platforms.
· Submission of all HD raw footage material to UNICEF in both Windows and Mac formats.
Storage of all archive film in a readily accessible format
Expected background and Experience: The assignment requires a highly motivated and competent contractor with the following qualifications and qualities:
Evaluation Criteria
The provider shall be a public institution or registered video production company operating in the field of multimedia news production or video production with proven expertise in production of broadcast-ready quality video and/or photographs of events or issues at locations around the country.
Previous experience
• Previous work with UNICEF/other UN agencies or other international institution (public or private) developing products in the field of video production.
• Proven experience in producing and editing broadcast-ready quality videos as well as post-production of multimedia communication.
• A list of three video products from Zimbabwe or the region in three different geographic locations provided over the last two years, which are similar to the demands described in this request with client name and reference, dates, place, human resources and equipment used, means of transmission of images and total cost of service.
Accreditations
Accreditation (with the Media Commission of Zimbabwe) or an on-going accreditation process by a certified accreditation body will be an asset
Technical Requirements
· Broadcast quality high definition camera equipment with a range of accessories needed for professional images including tripod, lighting, sound equipment, microphones, batteries and battery chargers.
· Portable broadcast quality editing equipment compatible with HD camera capable of editing and exporting HD video files identical to original and of compressing into other formats suitable for social media platforms.
· Ability to operate a drone-conveyed camera and own (or source) the same as and when required.
· Must be able to produce high quality voice narration and soundtracks. Provide proof of permission for copyrighted material.
· Must provide samples loaded onto Dropbox or We Transfer of: Two (2) minutes extracts of previous work done, three (3) minutes b-roll footage of a video shoot and a two (2) minutes extract of high-end interview using camera person, several lights and sound person.
· At least 5 years’ experience in video documentation/photography
· A team leader with at least a bachelor’s degree in mass communication, journalism, fine arts or a related social science discipline.
Staffing
· Staff dedicated to multimedia video production on a full/part time basis, in the following areas:
- TV News Images and Video Production Service: video journalists with both outstanding reporting and technical skills; capable of producing, filming and editing broadcast-ready quality images and audio,
- Camera crews with good command of English/Shona and Ndebele who can provide a shot list and liaise with various communities in their languages.
Response requirements: At this stage, UNICEF is requesting Expression of Interest from firms interested in competing for the institutional contract to offer the required services. Interested firms should submit detailed and complete institutional profile information and documents, together with a written
“Expression of Interest -Video Documentation of UNICEF programmes” in response to this advertisement.
The documents should include:
(i) Description of the firm - legal status, organizational structure, names of directors and physical address (es).
(ii) Experience in offering similar services.
(iii) Description of major similar assignments undertaken during the last 2 years including type of contract, location, name and contact details (e-mail and telephone) of the client, implementation period and scope of services;
(iv) Show-reel of previous work similar to Scope of Assignment
Information provided will be reviewed to assess each firm’s suitability to be included in the upcoming competitive Request for Proposal (RFP) process.
For any additional information or clarification, please do not hesitate to contact The UNICEF Contracts Section on the following e-mail addresses: serviceszim@unicef.org; omhungu@unicef.org; tcampbell@unicef.org.
Companies that meet the initial criteria of stage one will qualify for stage two.
If your company is interested in participating in the planned pre-qualification exercise and meets the requirements with suitable experience, please reply to this EOI with the reference: “EOI ZIM 2018 – Video Documentation of UNICEF programmes”. Responses to the EOI submitting pre-qualification documents must be received in UNICEF in one copy by either email or mail no later than 12:00 noon Harare local time on Monday, 30th April, 2018.
We strongly encourage responses at the earliest.
Emailed responses should be addressed to: serviceszim@unicef.org; cc omhungu@unicef.org; tcampbell@unicef.org
Mailed responses can be sent to:
The Supply Section
UNICEF Harare Office
6 Fairbridge Avenue
P.O. Box 1250
Belgravia, Harare, Zimbabwe