Architectural and Engineering Services for Seismic Retrofit and Life Cycle Replacements Project     

BACKGROUND The United Nations Economic and Social Commission for the Asia and the Pacific (ESCAP) seeks the services of an Architectural and Engineering firm to act as the Lead Consultant Firm providing full architectural and engineering services for proposed Seismic Retrofit and Life Cycle Replacements Project located at Rachadamnoen Nok Avenue, Bangkok, Thailand. The headquarters of ESCAP comprise of three (3) reinforced concrete buildings: the 15-floor high-rise Secretariat building and the 4-floor Service building built in the early 1970s; and the 3-floor United Nations Conference Centre. The overarching objective of the Seismic Retrofit and Life Cycle Replacements Project is to comply with seismic and other fire and life-safety codes for the premises. The proposed project also provides opportunities for the most cost-effective method to address other long-term benefits for the Organisation relating to building performance such as: Sustainability; Energy efficiency and other initiatives related to the efficient use of natural resources and lifecycle costing; Space usage and efficiency; Accessibility and other provisions for persons with disabilities; High quality indoor air and light; Modernization of building systems (HVAC, MEP etc); Hazardous material removal; and the Replacement of the life-cycle component of the building systems that have reached the end of their useful lives. II. PURPOSE AND SCOPE OF SERVICES The Lead Consultant Firm shall be the single point of contact for ESCAP throughout the project from phase 2 (planning) to phase 6 (closeout). The Lead Consultant Firm shall form the interface between project management and project delivery and reports directly to the ESCAP Project Manager. The Lead Consultant Firm will develop and maintain the Project Execution Plan and be responsible for coordinating and developing the project design, establishing the tender documentation, and for the provision of construction management and construction supervision services. The Lead Consultant Firm shall deliver the required services under specific project constrains including strict budgetary rules governed by the United Nations General Assembly; the maintenance of business continuity during the works; and the work methodology in fact the project is expected to be implemented in phases where a number of floors are emptied to perform the retrofit and renovation works. The construction is expected to start sometime in 2019 and during the construction phase, the occupants of impacted floors shall be temporarily relocated into a ‘swing space’ built or rented on a temporary basis onsite and/or offsite. The scope of work is twofold: (1) Design Services: Duration twelve (12) months design and two (2) years construction period. Design of the ESCAP renovation works up to schematic / concept design including onsite swing space. The detailed design shall be developed by specialist (2) Contract Management and Construction Supervision: Duration seven (7) years approximately, inclusive of construction and construction defects liability period. Provision of an overall project execution plan outlining the resources, systems, processes and tools, performance controls for progress and quality necessary for the overall project implementation. Responsible for the ‘all design’ coordination including sub consultants and expert designers; supervision and integration; testing and handing over to operations. III. QUALIFICATIONS AND REQUESTED DOCUMENTS TO BE SUBMITTED DURING THE RFP STAGE AND EVALUATION CRITERIA Qualification and experience 1) Previous experience and references related to architectural design and engineering services will be the most important aspect of the evaluation.Vendors are expected to clearly demonstrate their experiences in the architectural and engineering services of a construction project. 2) Vendors should have a track record of completing similar services/projects within the budget and time frame assigned. Sufficient references should be submitted for successful projects to substantiate the claim. 3) Vendors should possess trained and certified staff and sub-trades with sufficient experience to carry out the work as per the ESCAP’s expectation. 4) Vendors should be a structured company with a stable financial track record and currently in good standing in the business community with respect to company financing, bonding and insurance. 5) Vendors must be able to guarantee availability for an Architectural and Engineering Services start date of September 2017.