Disposal Services of Tele-Communication and Audiovisual Equipment at UN Headquarters

1. The services of a Contractor are required for the collection of broken, unserviceable and/or obsolete IT hardware and audio-visual/ telecommunications devices, including mobile phones and other equipment from the UNHQ, New York (see para.4 below) for disposal in an environmentally friendly manner. 2. As some items for disposal may contain hazardous materials, it is imperative that the services are conducted in accordance with relevant federal, state, and municipal government environmental protection laws, regulations and disposal standards. The Contractor should be licensed to operate in the New York Metropolitan area or have branches or business partners operating in the NY area. The Contractor will be required to provide the services described below. (i) Pick-up/Collection of items for disposal 3. The total estimated number of pick-ups per annum is 15. i.e., on average one pick-up per month with allowance for 3 additional pick-ups per year depending on volume. 4. The UN shall make available a full truck load of items for disposal i.e., approximately 10-15 full containers, for collection/pick-up by the Contractor at the designated ‘staging area’ on the UN compound between 42nd- 48th Street, 1st Ave, New York. 5. The Contractor shall ensure that its truck has the capacity to load the number of containers available for pick up, bearing in mind the height restriction for trucks entering the UN garage is 11ft 3inches. The dimensions of the containers are estimated as follows: Type Width Length Height Capacity (LBS) Stackable uncovered containers with castors 48" or more 48" or more 36" or more 1,200-1,500 6. The UN shall be responsible for the proper loading of all items for disposal into containers, which shall include the preparation of any hazardous material for disposal. 7. The UN shall be responsible for ensuring that all barcodes are duly recorded and removed from each piece of equipment before the Contractor loads the containers or, where appropriate, the palletised items unto its truck. 8. Upon every collection, the Contractor shall replace the fully loaded containers with an equal number of empty containers at the designated secure staging area. 9. The Contractor shall be notified by the UN when the containers are filled and ready for pick-up/collection. The Contractor shall make all necessary arrangements to have the filled containers picked up from the designated staging area at UN premises within a 72 hour period (3 days) of being so advised by the UN. 10. At the time of pick up, the Contractor shall produce a Bill of Lading (BoL), to which a list of the items delivered by the UN for disposal shall be attached. The document shall effectively transfer title of the items to be disposed to the Contractor and shall carry the signature of the company officials or its trucking/shipping agent with an acknowledgment by the UN personnel who witnessed the pick-up of the items being disposed. The Contractor shall be allowed no more than two (2) days from the date of pick-up to report any discrepancy between the list provided by the UN and the physical items collected for disposal. Failure to do so, the list produced by the UN shall be deemed accurate. 11. Within a week of collection of the items for disposal, the Contractor shall forward to the UN a copy of a valid “Certificate of Ownership/Transfer” or equivalent. The said certificate must: - List the total number of items collected, transported for disposal and actually disposed; - State the job ID and date. - Indicate that the Contractor has taken possession, ownership/title and control of the listed items, thereby absolving the UN from all risks in the disposal process; - Indicate the agreement of the Contractor to process, recycle, destroy, reuse, sell, and /or displace in an environmentally correct manner, which in any event must be in full compliance with all relevant environmental regulations and laws; - Exempt the UN from any v