Long Term Agreement (LTA) for Supply of Metal Detectors

New clarification added: Can we submit 2 options each from different origin  ?UNOPS answer:UNOPS requierements is only one detector per lot, the evaluation will be done for the lowest price and substaintially compliant offer.

New clarification added: In Clarification dated 16 Nov 2016, UNOPS stated that it “will not extend the deadline”.  However, in Amendment dated 18 Nov 2016 UNOPS extended the deadline.  Please provide reasons why UNOPS issued the amendment.UNOPS answer:UNOPS extended the deadline in view of the availablility of the panel members.

New amendment added #3: Dear Sir. Madam,1) Please find attached Instructions to Bidders Section I in word format.2) Please be advised that we are extending the deadline of bid submission to November 25 at 14:00 UTC3) Please be advised that we are extending the deadline for clarifications to November 21 at 17:00 UTCKinldy be guided accordingly. Thank you

New amendment added #2: Dear Sir/Madam, Kindly note that UNOPS is hereby amending the  ITB_ B5001_LTA_PROT_Metal_Detector_16_132  as per below:Under the attachment IV-3: UNOPS sample contract for LTAArticle 5: PriceThe prices of the Goods in Annex I are fixed ceiling prices [Indicate: Incoterms + delivery location, e.g. “FCA Madrid airport, Spain” or “FOB Hamburg port, Germany”] (Incoterms 2010) for the duration of this Agreement, which includes any additional extension period in accordance with Article 1, above. All reductions in market prices mandated by the manufacturer will be passed on in full to UNOPS. The foregoing shall also apply to the Services in Annex I.Ammendend by:The prices of the Goods in Annex I are fixed prices [Indicate: Incoterms + delivery location, e.g. “FCA Madrid airport, Spain” or “FOB Hamburg port, Germany”] (Incoterms 2010) for the duration of this Agreement, which includes any additional extension period in accordance with Article 1, above. All reductions in market prices mandated by the manufacturer will be passed on in full to UNOPS. The foregoing shall also apply to the Services in Annex I.

New clarification added: Kindly arrange to extend till NOV 30thUNOPS answer:UNOPS will not extend the deadline.

New amendment added #1: Dear VendorPlease be informed that the pre-bid minutes are available under the Documents for your reference.

New clarification added: Part 2 of 2STEMD proved that under varying soil conditions, the probability of detection, false alarm rates and detection depth varied significantly between detector brands.  Moreover, when operating in moderately and highly mineralised soils, which are prevalent worldwide, detection depths can be significantly degraded depending on the technology offered by a specific vendor. For this LTA, UNOPS has stated: The bids will be evaluated according to the lowest priced substantially compliant offer. Please advise how UNOPS will conduct its due diligence to confirm the detection claims of the lowest priced bidder or any other bidder.UNOPS answer:The bids will be evaluated according to the lowest priced substantially compliant offer.

New clarification added: Part 1 of 2A previous LTA award took into consideration the accredited results of the Systematic Test and Evaluation Program which sought to provide true detection capabilities of commercially available metal detectors.  Details of STEMD are published on the GICHD website as follows:Systematic test campaign in order to assess the capabilities of the available Commercial-Off-The-Shelf metal detectors. A two-stage approach was followed:Test and evaluation under laboratory conditions, using the European Commission - Joint Research Centre (EC/JRC) test facilities in Ispra and the tests described in the CEN Workshop Agreement for standardised metal detector testing (CWA 14747-2003), andIn-field tests in several mine-affected regions (South East Europe, Southern Africa, South East Asia), under realistic conditions using the CWA protocol. The latter opportunity was also used to collect environmental data influencing the suitability of metal detectors.AimAssist mine action programme managers to make informed choices of metal detectors and to stimulate metal detector users to provide feedback on the CEN Workshop Agreement for standardised metal detector testing (CWA 14747-2003).Lots 2 to 8 include the following specification:Can detect small metal content mines (type 72A, VS-50, PRBM-35, PRBM-3, VS 1.6, etc.), each at a minimum deph of 13cm – SpecifyUNOPS answer:Yes,  this is the requirement. And we require offerors to provide detailed information. During the technical bid evaluation UNOPS may request documented evidence of T&E (i.e. acceptance trials) including accreditation, to support the information provided by bidders. This should be in accordance with guidlines detailed in CWA 14747-2003 and  IMAS 03.40. The detector’s ability to perform as designed may be influnced by soil conditions, the climate, electromagnetic radiation, etc/ Therefore UNOPS require evidence of pertinent T&E which confirms that that the detector is capable of detecting these types of mines at this depth.    

New clarification added: Are rechargeable batteries a UNOPS requirement or just the battery charging station?UNOPS Answer; The battery charging station is a requierement and we want to have as well rechargeable batteries. Ammendment will be done in the ITB file.

New clarification added: Is the earphone a UNOPS requirement?UNOPS Answer: Metal alarm via loudspeaker or/and earphones.The earphones would be an add on, but if the detector has an alarm indication by loudspeaker the requierements are fullfield

New clarification added: Do Lot 8 and Lot 9 mean magnetometers (means that detector only can find iron with a considerable mass, not suitable for detection of mines) or does it mean electromagnetic detection technology as indicated in the header? Electromagnetic detection technology is a totally different physical principle from magnetometer.UNOPS Answer: The title "electromagnetic detection" is not the correct term and it should be "magnetic locator". The ammendment will be done in the ITB file.

New clarification added: The evaluation criteria indicate that goods offered in the bid must be substantially compliant. What does substantially compliant mean? The bids will be evaluated according to the lowest priced substantially compliant offer. What is more important? Lowest price or highest bid compliance? If we quote for example without a carrying case (please see Lot 2 Item 19), we can offer the detector set at a lower price. Does the missing carrying case make our offer substantially non-compliant? How can we recognize the crucial criteria? Can we quote the carrying case as optional accessory? The evaluation criteria indicate that goods offered in the bid must be substantially compliant. What does substantially compliant mean? The bids will be evaluated according to the lowest priced substantially compliant offer. What is more important? Lowest price or highest bid compliance? If we quote for example without a carrying case (please see Lot 2 Item 19), we can offer the detector set at a lower price. Does the missing carrying case make our offer substantially non-compliant? How can we recognize the crucial criteria? Can we quote the carrying case as optional accessory?No

New clarification added: The evaluation criteria indicate that goods offered in the bid must be substantially compliant. What does substantially compliant mean? The bids will be evaluated according to the lowest priced substantially compliant offer. What is more important? Lowest price or highest bid compliance? If we quote for example without a carrying case (please see Lot 2 Item 19), we can offer the detector set at a lower price. Does the missing carrying case make our offer substantially non-compliant? How can we recognize the crucial criteria? Can we quote the carrying case as optional accessory? The evaluation criteria indicate that goods offered in the bid must be substantially compliant. What does substantially compliant mean? The bids will be evaluated according to the lowest priced substantially compliant offer. What is more important? Lowest price or highest bid compliance? If we quote for example without a carrying case (please see Lot 2 Item 19), we can offer the detector set at a lower price. Does the missing carrying case make our offer substantially non-compliant? How can we recognize the crucial criteria? Can we quote the carrying case as optional accessory?No

New clarification added: The evaluation criteria indicate that goods offered in the bid must be substantially compliant. What does substantially compliant mean? The bids will be evaluated according to the lowest priced substantially compliant offer. What is more important? Lowest price or highest bid compliance? If we quote for example without a carrying case (please see Lot 2 Item 19), we can offer the detector set at a lower price. Does the missing carrying case make our offer substantially non-compliant? How can we recognize the crucial criteria? Can we quote the carrying case as optional accessory? The evaluation criteria indicate that goods offered in the bid must be substantially compliant. What does substantially compliant mean? The bids will be evaluated according to the lowest priced substantially compliant offer. What is more important? Lowest price or highest bid compliance? If we quote for example without a carrying case (please see Lot 2 Item 19), we can offer the detector set at a lower price. Does the missing carrying case make our offer substantially non-compliant? How can we recognize the crucial criteria? Can we quote the carrying case as optional accessory?No

New clarification added: The evaluation criteria indicate that goods offered in the bid must be substantially compliant. What does substantially compliant mean?UNOPS Answer: On question one: NO as mention in the pervious response. Not obligatory.Question two: Substantially compliant means the offer should meet substantial or essential technical primary requirements listed by UNOPS. The bids will be evaluated according to the lowest priced substantially compliant offer. What is more important? Lowest price or highest bid compliance?UNOPS Answer: The technical evaluation will be conducted first and if the criteria and requirements have passed, we will evaluate the financial part. In this case both criteria are essential. If we quote for example without a carrying case (please see Lot 2 Item 19), we can offer the detector set at a lower price. Does the missing carrying case make our offer substantially non-compliant? How can we recognize the crucial criteria?UNOPS Answer: UNOPS requirements is that all the items listed under each lot should be provided otherwise the bid will be marked as non-compliant. Can we quote the carrying case as optional accessory?UNOPS Answer: No, carrying case is a UNOPS requirment

New clarification added: Is it obligatory to have limitations, for example please see Lot 2 Item 21, as without limitations the bidder is not compliant? The evaluation criteria indicate that goods offered in the bid must be substantially compliant. What does substantially compliant mean?UNOPS Answer: On question one: NO as mention in the pervious response. Not obligatory.Question two: Substantially compliant means the offer should meet substantial or essential technical primary requirements listed by UNOPS. The bids will be evaluated according to the lowest priced substantially compliant offer. What is more important? Lowest price or highest bid compliance?UNOPS Answer: The technical evaluation will be conducted first and if the criteria and requirements have passed, we will evaluate the financial part. In this case both criteria are essential.If we quote for example without a carrying case (please see Lot 2 Item 19), we can offer the detector set at a lower price. Does the missing carrying case make our offer substantially non-compliant? How can we recognize the crucial criteria?UNOPS Answer: UNOPS requirements is that all the items listed under each lot should be provided otherwise the bid will be marked as non-compliant. Can we quote the carrying case as optional accessory?UNOPS Answer: No, carrying case is a UNOPS requirment

New clarification added: Is it obligatory to have limitations, for example please see Lot 2 Item 21, as without limitations the bidder is not compliant?UNOPS Answer: No, it is not obligatory but it is important to mention if the detector has any limitation (example: detector will be influenced by another detector's operation in the nearby area)

New clarification added: Is it obligatory to have limitations, for example please see Lot 2 Item 21, as without limitations the bidder is not compliant?UNOPS Answer: No, it is not obligatory but it is important to mention if the detector has any limitation (example: detector will be influenced by another detector's operation in the nearby area)

New clarification added: After studying the specifications we found that for some lots up to three different detector types can comply to the specifications. However, according to the tender particulars alternative offers are not accepted.UNOPS Answer: The evaluation will be done for the lowest price and substaintially compliant offer. Please offer the one that complies to both criteria.Can we really offer one detector type only per lot or are alternatives permited?UNOPS Answer: UNOPS requierements is only one detector per lot.

New clarification added: After studying the specifications we found that for some lots up to three different detector types can comply to the specifications. However, according to the tender particulars alternative offers are not accepted.UNOPS Answer: The evaluation will be done for the lowest price and substaintially compliant offer. Please offer the one that complies to both criteria.Can we really offer one detector type only per lot or are alternatives permited?UNOPS Answer: UNOPS requierements is only one detector per lot.