ITB for Small Works Contract - WOMEN'S ECONOMIC COMMUNITY CENTER (WECC) - TORIT, SOUTH SUDAN

New clarification added: Dear Contractors,Please note that a revised/amended BoQ is uploaded. Please use the amended BOQ when submitting your bid. You will be disqualified if you use the old BoQ.Thanks Procurement Unit

New clarification added: Question :A kind reminder on sending the revised BOQ.Answer:The revised BoQ has already been posted.  You are kindly requested to review and submit your bid using the revised BoQ.

New amendment added #3: Dear OfferorsA new revised BoQ is uploaded. Please employ the amended BoQThanks Procurement Unit South Sudan 

New clarification added: Question 6.1Kindly find attached some clarification requests1.  On the bill of Quantity, Bill no 1 Preliminary Items, Item 1.1, for production of Identification sign and safety sign, the material type (e.g steel, wood,..etc) and size (Length, width and thickness) not mentioned.Answer to Question No.6.1Sign Post Specifications (Regular Size)- Material: Steel with legible prints.- Total Height (from ground): 4.0m- Steel Plate Dimensions: As per Bill of Quantities (BoQs)- Steel Plate Thickness: 0.8mm- Steel Post Type: RHS (Rectangular Hollow Section)- Steel Post Size: 60mm x 60mm x 2.5mmQuestion 6.2 2.  On Bill No 2 there is no item mentioned for hard rock excavation, so in case if the ground is hard rock how to handle it?Answer to Question No.6.2Hard rock excavation is not expected. Question no. 6.33.  Is it possible to use solid block instead of stone for masonry foundation due to non-availability of stone locally?Answer to Question No.6.3Alternative materials and solutions will be discussed during construction. Question no. 6.44.  On Bill No 6, Items No 10.1.1 no quantity mentionedAnswer to Question No.6.4Quantity for Bill No.6 item 10.1.1 -  1pc (i.e one in number)Question no. 6.55.  On Bill No 2, 3 ,5 ,6, 7, 8, 9, 10           Item no 1.8 the unit of measurement, is it m3 or m2?Answer to Question No.6.5The unit of measurement for item 1.8 (formwork to lintel beams) shall be corrected  “m2”Question no. 6.66.  On Bill No 11 ,12              Item no 1.6 the unit of measurement, is it m3 or m2?Answer to Question No.6.6The unit of measurement for item 1.6 (formwork to lintel beams) shall be corrected  “m2”Question no. 6.77.  In door and window production, can we use RHS instead of LTZ due to non-availability of LTZ in local market?Answer to Question No.6.7Window frames - equivalent size of RHS can be used. Question no. 6.88.  On Bill No 6, specification is required for the following items                 Item No 9.14.1, Item No 9.14.3, item No 9.14.6 and Item No 9.15Answer to Question No.6.8Bill No. 6; Column Speaker, item 9.14.1Power Handling: 200-300 wattsSensitivity: 85-95 dBFrequency Response: 50 Hz to 20 kHzImpedance: 4 ohms or 8 ohmsDriver Configuration: Multiple drivers (e.g., 2-4 woofers and tweeters)Construction Material: high-density plastic with a durable finishMounting : Floor-standing or wall-mountedMust be compatible with the supplied systemsBill No.6: Audio Processor ; Item 9.14.3Channels: 2-channel, 4-channel, 5.1-channel, or 7.1-channel configurationsInput Types: HDMI, optical, RCA, USB or other compatible with the set devicesProcessing Formats: Dolby Digital, DTS, PCM, or other equivalent and compatible with the supplied systemSampling Rate: 48 kHz, 96 kHz, or higherFrequency Response: 20 Hz to 20 kHzControl Interface: Remote control, smartphone app, or web interface as applicable and compatible with the supplied systemPower Supply: AC power, 230V; 50 hzBill No. 6 HD USB Flash Drive; Item 9.14.6Capacity: 64GB or higherUSB Standard: USB 3.0 or USB 3.1 (backward compatible with USB 2.0)Read Speed:  400 MB/s +/- 20%Write Speed: 200 MB/s  +/- 20%Material: Metal casing for durability, with optional rubberized coatingCompatibility: Windows, macOS, Linux, and other USB-compatible devices which are in the supplied systemBill No. 6 Motorized Projector Screen; Item 9.14.6Screen Size: 100-120 inches (diagonal)Aspect Ratio: 4:3 (standard)Material: Matte white, high gain (1.1-1.3)Control: Remote control, wall switch, or IR controlInstallation Type: Ceiling mount or wall mountPower Supply: AC 230VRetractable Mechanism: Smooth motorized operationMust be compatible with the supplied systemQuestion no. 6.99.  On Bill No 8, Items No 8.10.3 no quantity mentionedAnswer to Question No.6.9Bill No.8 item 8.10.3 -  Zero quantity. No need to provide a priceQuestion no. 6.1010.    On Bill No 8, Items No 8.11.2 no quantity mentionedAnswer to Question No.6.10Bill No.8 item 8.11.2 -  Zero quantity. No need to provide a price 

New amendment added #2: Dear Bidder, Pursuant to Section I- Instructions to Bidders, Article 3, Prior to the deadline for bid submission, UNOPS may, at its discretion, modify the bid documents by way of a written addendum. All written addenda to the bid documents shall form part of the ITB. Therefore, the following provision of the ITB is hereby amended as follows; The tender deadline is being extended from 05 January 2026, 12pm (Central Africa Time) to 08 January 2026, 12pm, (Central Africa Time)Bidders are reminded to read the tender documents carefully and submit their bids on time. All other terms and conditions of the original ITB unless herein changed remain unchanged and applicable. Looking forward to receiving your best offer. Procurement Unit South Sudan

New clarification added: Question My clarrification is based  on Returnable Schedule No:  0.5 -  Format for Resume of Proposed Key Personnel and  0.6 - Statement of Exclusivity and Availability.1. Are we required to submit a resume for all the proposed key personnel  for the contract using the same format or only for one personnel( Project Manager) Only.Answer Bidders are only required to declare their commitment to avail the key personnel at this stage of tender. However, for the bidder UNOPS intends to award a contract, UNOPS shall request education certificates and  updated CVs for each of the key personnel for detailed analysis before awarding any contract.Question2. Are we equally required to submit a return for returnable  schedule 0.6 for all the proposed personnel for he contract or only for one key personnel ( Project Manager) AnswerBidders are only required to declare their commitment to avail the key personnel at this stage of tender. However, for the bidder UNOPS intends to award a contract, UNOPS shall request education certificates and  updated CVs for each of the key personnel for detailed analysis before awarding any contract.QuestionIn the e-Sourcing platform under the "document checklist", bidders are required to submit “Schedule 4.10: Confirmation to declare commitment to avail key personals as per UNOPS requirement.”However, upon review of Section VI: Returnable Schedules & forms, this specific form/template is not included. Could you please clarify if:A specific template for Schedule 4.10 will be provided via an amendment.?Or, should bidders provide this declaration on their own company letterhead?AnswerBidders can use their own template to declare their commitment to avail key personals as per UNOPS requirement 

New clarification added: Question 3aMy clarification is based  on Returnable Schedule No:  0.5 -  Format for Resume of Proposed Key Personnel and  0.6 - Statement of Exclusivity and Availability.1. Are we required to submit a resume for all the proposed key personnel  for the contract using the same format or only for one personnel( Project Manager) Only.Answer to Question 3 aBidders are only required to declare their commitment to avail the key personnel at this stage of tender. However, for the bidder UNOPS intends to award a contract, UNOPS shall request education certificates and  updated CVs for each of the key personnel for detailed analysis before awarding any contract.Question 3 b2. Are we equally required to submit a return for  returnable  schedule 0.6 for all the proposed personnel for the contract or only for one key personnel ( Project Manager) Answer to Question 3bBidders are only required to declare their commitment to avail the key personnel at this stage of tender. However, for the bidder UNOPS intends to award a contract, UNOPS shall request education certificates and  updated CVs for each of the key personnel for detailed analysis before awarding any contract.Question 4The form is not Available with the returnable Format Schedule 4.10 Confirmation to declare commitment to avail key personals as per UNOPS requirement. Can you share the form?Answer to Question 4Use returnable schedule “0.6 Statement of Exclusivity and Availability” to confirm personnel availability Question 5Is bid security required for this tender? If yes, please confirm the amount or percentage required and the required format or templateAnswer to Question 5No. Bid security is not required for each of the tenders ITB/2025/60579 and ITB/2025/60607

New clarification added: Question 1 aAdministration Block – BoQ Item 1.6“Back fill around the footing and foundation column with selected material…”➤ Clarification requested: Does “selected material” refer to selected excavated material from site, or imported Murram. This affects cost modelling and sourcing strategy.Answer to Question 1 aSelected material would refer to “imported Murram”Question 1 bAdministration Block – BoQ Item 5.11“Supply and fix 100x8.5mm wide porcelain skirting…” — Unit indicated as m²➤ Clarification requested: Given skirting is linear in nature and the item describes a 100mm × 8.5mm profile, is the intended unit linear metre (lm) rather than square metre (m²)? If not, please specify how surface area is to be derived.Answer to Question 1 bUnit shall be adjusted as “meter linear (ml)”Question 1 cAdministration Block – BoQ Item 5.13“100 mm thick concrete pavement around the building…”➤ Clarification requested: The width of the pavement is not specified in the BoQ nor shown on the architectural drawings (Ref: Drawing No. ___, if available). Kindly confirm the required width to enable accurate pricing and detailing.Answer to Question 1 cThe meter linear unit provided shall be replaced as (meter square “m2”). Hence no need of mentioning the width of the pavement. Question 1d Training Centre Block – BoQ Item 3.6“Construct 100mm thick concrete copping on the top of the concrete parapet/gutter…”➤ Clarification requested: The width (or cross-section) of the concrete coping is not provided in the BoQ or structural/architectural drawings. Please confirm design dimensions and applicable reinforcement details.Answer to Question 1 dWidth of concrete copping - 250mm. No reinforcement needed. Question 1 e External Works – BoQ Item 3.6“Supply and fix approved type security electric fence on the top of the brick fence…”➤ Clarification requested: No specification, voltage rating, energizer type, wire configuration (e.g., number of strands, material), mounting method, or compliance standard (e.g., IEC, BS, local regulations) is indicated in the BoQ or referenced in the drawings. Please provide full technical details.Answer to Question 1 eFollow international standards like IEC 60335-2-76.  Pulse Rate: About 1 pulse every 1-2 seconds.Voltage: High (7kV+), but regulated for safety.Energizer: Converts main power to high-voltage, low-current pulses (safe but memorable shock); needs battery backup for mains failure ( 8-hour capacity).Wiring: Spring steel or copper wires, parallel, often 100mm apart, supported by insulators to prevent energy leakage.Posts: Securely mounted on the wall, strong enough for tension, with corner posts reinforced, to hold insulators and wires.Grounding: Critical for completing the circuit; low earth loop resistance ( under 25 ohms), using ground rods.Warning Signs: Mandatory, clear, legible, at intervals (e.g., every 50m) in multiple languages. Question 1 fExternal Works – BoQ Items 5.1 & 5.2“Masonry seat with back rest” and “Masonry seat without back rest”➤ Clarification requested: No dimensions (length, height, seat depth), structural section, material specs (stone/HCB/brick), finish, or reference drawing numbers are provided. Kindly supply design details or refer to standard details for complianceAnswer to Question 1 fBoth items are non-reinforced masonry seats without a backrest, to be priced as a lump sum. The specifications for one seat are as follows:- Dimensions: 10.0m (Length) x 0.4m (Height) x 0.5m (Seat Depth).- Construction: 250mm thick solid brick wall with a 100mm thick cement screed finish for the seating surface.- Reinforcement: None.The proposed lump sum unit price must cover all associated works for one finished seat, including, but not limited to, excavation, backfilling, masonry wall construction, cement screed application, and pointing.Question 2We kindly request an extension of the submission deadline for the above-referenced tender for few days. This additional time is required to ensure a technically compliant proposal that meets all technical requirements and returnable schedules. As the current tender window falls during the festive holidays, we have faced significant time constraints in communicating with regional manufacturers, suppliers, and experts to outsource critical materials and specialized HVAC, ICT, and Fire & Safety (F&S) systems. This period has also delayed our ability to obtain the necessary financial and technical submittals required for a comprehensive offer.We believe this extension will allow for a more robust and competitive submission. We look forward to your positive response.Answer to Question 2Bid submission is extended to 08 January 2026

New amendment added #1: Dear bidder, Pursuant to Section I- Instructions to Bidders, Article 3, Prior to the deadline for bid submission, UNOPS may, at its discretion, modify the bid documents by way of a written addendum. All written addenda to the bid documents shall form part of the ITB. Therefore, the following provision of the ITB is hereby amended as follows; Under Stage: 4. Technical criteria, # 4.5, The project timeline is being reduced from 240 calender days or 8 months to 210 caender days or 7 months Under particulars, scope of bidThe Works referred to in this ITB is for the Construction of Laboratory Liquid waste treatment Plant House For AHRI, Addis Ababa, Ethiopia as further described in Section III: Conditions of Contract, Section IV: Schedule of Details, Section V: Requirements and Section VI: Returnable Schedules of this ITB. - This statement has been revised to read as follows; The Works referred to in this ITB is for the CConstruction of WOMEN'S ECONOMIC COMMUNITY CENTER (WECC) - TORIT, SOUTH SUDAN as further described in Section III: Conditions of Contract, Section IV: Schedule of Details, Section V: Requirements and Section VI: Returnable Schedules of this ITB. Under criteriaStage: 1. Eligibility and formal criteria#1.4 - Bidder has Renewed Business License for 2025( 2017 E.C) and Tax Registration Certificate(s) from appropriate Government Authority in Ethiopia. This statement has been removed Stage: 4. Technical criteria#4.5 - The preliminary Programme is substantially compliant and does not contain any material deviation(s) from the requirements as stipulated in Section V: Requirements. The bidder's preliminary Programme and outline statement of proposed methods demonstrate the bidder's capacity to plan and programme the Works within timelines 50 Calendar days that are consistent with industry practices, the Project requirements and proposed methodology. - This statement has been revised to reflect the timeline of 210 calendar days or 7 months Bidders are reminded to read the tender documents carefully and submit their bids on time. In addition, the prebid meeting minutes and the pre bid presentation for the meeting held on 15 December, 2025, 11:05am - 12:34pm is uploaded under the "document" tab. All other terms and conditions of the original ITB unless herein changed remain unchanged and applicable. Looking forward to receiving your best offer. Procurement Unit South Sudan