CONSULTANCY FIRM FOR COMMUNICATION SERVICES (MULTIMEDIA PRODUCTION AND MEDIA & PRESS RELATIONS) TO PROMOTE SEFORALL’S ZAMBIA INITIATIVE (INCLUDING ENERGY ACCESS AND RBF PROGRAMMES)

New clarification added: Could you kindly provide us with an idea of the budget for this project to inform our financial proposal. Answer: The budget is not disclosed as per UNOPS policyAdditionally, please kindly clarify if any form of automated or AI-based evaluation will be used as part of the bid assessment process. If so, how will it be used? Answer: AI-based evaluation will not be used for the bid assessment 

New clarification added: On behalf of Blink Marketing, we would like to request clarification on the following points to ensure alignment and accuracy in our submission:Form B: Financial Proposal FormThe instructions state that “The Financial Proposal must be filled in Tables 1, 2, and 3 below (for which the total amount should match), including provision of a detailed cost breakdown.” Could you please clarify whether this means the totals for all three tables should match each other, or if the combined total across all tables should be consistent with the overall proposal amount?Answer: Total cost breakdown in Table 2 should be matched with total financial proposal in Table 1. Table 1 details deliverable payment disbursements. Table 3 is for maximum travel cost and total cost of Table 3 should be included in Table 2 total travel cost.Table 3 – International ScopeTable 3 refers to work in other countries. Will we be required to travel to the listed countries as part of the assignment? If so, will the necessary security and support for our personnel be provided? Or is this table simply a placeholder/sample?Answer: Yes, travel is expected however the schedule of requirements clarifies that local teams could be hired to minimize cost. The table in question outlines the UEF countries mentioned in the Schedule of Requirements. Personnel security and support is the responsibility of the vendor Payment TermsThe stated payment terms are 30 days after the receipt of goods/services. Could we propose a 50% advance upon commencement of work, with the remaining 50% payable upon delivery?Answer: The payment terms follow a deliverable based schedule and unfortunately an advanced payment cannot be accommodatedUSD Rate FixingWhen submitting costs in USD, would it be acceptable to fix the exchange rate based on the rate at the time of submission?Answer: Financial proposal must be submitted in USD only and it cannot be changed on any local exchange rateCentral Campaign MessageIs there a preferred central message or theme that SEforALL would like the campaign to be built around (e.g., “Electrify 1000” or “Mission 300”)?Answer: There are several themes:- SEforALL in collaboration with key partners is supporting the Zambian government to achieve its energy access and energy transition goals by supporting the implementation of several initiatives including the Presidential Initiative to electrify 1000 communities, the World Bank Mission 300 and ASCENT programmes- SEforALL is leading the implementation of various Energy Access and Result-Based Financing programmes, administered by the Universal Energy Facility (UEF) in multiple countries across sub-Saharan Africa- Through these interventions, Lessons Learned and Impact Results provide necessary evidence that could be replicated/adapted across Mission 300 cohort countriesTarget Audience SegmentsWhat are the primary audience segments SEforALL wants to target with this campaign (e.g., rural communities, donors, private investors, international partners)?Answer: Governments, Development Partners, Donors/Philantropies, Clean Energy Developers, Investors/Lenders, Rural Communities, Civil Society and Academia; Both international and local stakeholders as listed above and in this answerVisibility BenchmarksAre there visibility benchmarks (such as impressions, reach, media pickups) that SEforALL considers acceptable indicators of successful awareness efforts?Answer:  Raise awareness of SEforALL activities and impact. Attract potential investors, partners and donors to expand SEforALL's work in Zambia and to other regions and countries- Enable new partnerships/engagements-Increased traffic to SEforALL and UEF websites and Increased social media followers and content engagement- These visibility bechmarks are outlined in the Request for Proposal documentsImpact Storytelling FrequencyWhat is the expected frequency of impact storytelling (e.g., monthly case studies, quarterly features)?Answer: Weekly or twice every month impact storytelling newsletter-type of release will be requiredAccess to Technical Content: Will SEforALL share any technical content (e.g., investment data, pipeline summaries) for the purpose of developing investor-facing communications?Answer: Vendor to generate technical content in collaboration with SEforALL team. SEforALL will provide details of our communication strategy, investment strategy and other key documents as deemed necessary to this assignmentInvestment Pitch Reference Materials: Is there a defined format or previous example of an investment pitch or prospectus that we should reference?Answer: To be developed jointly with the Vendor. A previous example is not applicable in this case.

New clarification added: Hello, Please kindly clarify the questions we have below: What platform do you send your email newsletter from? Answer: We've used Mailchimp mostlyPlease clarify the intended focus of the monthly monitoring reports and the final report. Answer: The focus will be both to describe interventions and to highlight the impact of SEforALL's activitiesHow many infographics would you like to be created and is the supplier expected to take a leading role in the analysis of data to create these infographics? Answer: The supplier is expected to take a leading role and use infographics when requiredWill we have access to any photo or video libraries, or are all deliverables expected to be made from content captured ourselves. Answer: The supplier is expected to capture the multimedia content in addition to assets/material that will be made available by SEforALLPlease kindly consolidate a list of desired outputs associated with the content captured by the supplier (us) vs content captured/ supplied (perhaps as a library) by SEforALL.Answer: The content to be captured by the supplier is detailed in the RFP documentCould you indicate a rough schedule of when and where the 24 site visits are expected to take place? Answer: These sites are mostly spread across Zambia, with a few in other UEF countries. A schedule is not availableIs there any need for translation of outputs/ or subtitling in EN. If so, would it be appropriate for us to include this in our quote. Answer: Yes, translation of outputs will be required (upon request). The cost can be included in the quote as a separate budget line item outlining minimum costs.Regarding capture of interviews and testimonials - please indicate who is responsible for locating appropriate individuals to interview, and who is to write interview questions. Answer: SEforALL and the supplier will jointly carry out this activityPlease kindly indicate a rough desired length for all video outputs from the project ( 8+ reels, expert interviews, 48 rushes, impact videos, context videos, teasers) Answer: The length of video output typically ranges between 1-3minsPlease kindly clarify if one context and one impact video needs to be captured and edited per country (Benin, Madagascar, Sierra Leone, Nigeria, Democratic Republic of Congo (DRC), Zambia). Then in addition to this, extra teasers for Zambia. Answer: Yes, this is correct, however, adjustments can be made to accomodate for any changes in SEforALL/UEF activitiesRegarding the impact and context videos, please kindly describe the desired content of these videos, as well as their overall aim Answer: The desired content will be articulated in the communications strategy document that will be jointly developed by SEforALL and the supplierRegarding the 48 rushes w/ graphic text. Please kindly explain the desired content of these rushes, as well as their overall aim, and desired length. Answer: The desired content will be articulated in the communications strategy document that will be jointly developed by SEforALL and the supplierAre there specific KPIs or success metrics SEforALL will use to evaluate the performance of the communications campaign?Answer: Increased level of engagements and traffic to SEforALL/UEF websites and social media platforms that results in new partnership developmentWill SEforALL help secure media partners or is the supplier expected to identify and manage these relationships independently? Answer: This activity will be carried out jointly between SEforALL and the supplierWhat level of involvement from us is expected in developing the investment prospectus - content writing, layout/design, or communications support?Answer: This will include content writing, layout/design, communication support and disseminationAre we expected to attend or help organise investor roundtables? If so, how many, and in what locations or formats (virtual/in-person)?Answer: The supplier is not expected to help organize roundtables. However, the supplier may be required to participlate in key events to capture stories/contentMany thanks,