Engagement of Integrated Communications & Public Relations Agency for Strategic Media, Stakeholder Engagement, and Advocacy Support of UNICEF Malaysia

Update as of 26 May 2025

Dear Valued Bidders, 

In case you encounter any issues accessing the documents, please find below the updated links for your reference:

• Brand Book 4.0 (2025):  https://www.dropbox.com/scl/fi/45d89k0496o9lxsg5iyk0/Brand-Book-4.0-2025.pdf?rlkey=vec96cbjjmpodv78n47fy4ek7&st=zjb4tql3&dl=0 

• Stylebook 2024:  https://www.dropbox.com/scl/fi/nzgssay15hh8nxhfy6v2n/UNICEF-Style-Book-July-2024.pdf?rlkey=7in4pg1jza42ksygwp5ivhn4l&st=ln8m5xqv&dl=0

Please do not hesitate to reach out if you require any further assistance.

____________________________________________________________________

Dear Valued Bidders (Malaysian Companies Only),

Greetings from UNICEF Malaysia.

United Nations Children's Fund (UNICEF) Malaysia Country Office wishes to invite you to participate in a tender for "LRPS-2025-9197386 Engagement of Integrated Communications & Public Relations Agency for Strategic Media, Stakeholder Engagement, and Advocacy Support of UNICEF Malaysia" through a competitive bidding process. In this respect, UNICEF invites you to submit technical and financial proposals as outlined in the Request for Proposals for Services (LRPS) and the terms and conditions contained herein.

1. Receipt of Invitation and Intent to Submit

Kindly acknowledge receipt of this invitation and confirm your Interest/Intent to Submit by replying to this email by 22 May 2025.

2. Request for Clarification

If you have any enquiries regarding the tender documents, please submit them using "Annex F - Enquiries & Clarification Form" and ensure you reply to all recipients in this email.

Deadline: 26 May 2025, 17:00 Malaysia Time

3. Proposal Submission

All proposals must be submitted via email ONLY to mlya-procurement@unicef.org by:

⏳ 11 June 2025, 17:00 Malaysia Time

❗ Late submissions will not be considered.

❗ Please do not copy to any UNICEF personnal email addresses.

4. Tender Documents

Please review and complete the following documents:  

• LRPS-2025-9197386 (Including Annex A – UNICEF General Terms and Conditions)
  1. Read & sign the form at Page 5
• Annex B - Terms of Reference
• Annex C- Financial Proposal Template
• Annex D - MDM Vendor Master Registration
  1. With bank account proof (e.g. cancelled check, bank statement, or bank letter)
• Annex E - UNGM Vendor Registration
• Annex F- Enquiries & Clarification Form
• Annex G - Supplier Sustainability Questionnaire

5. Supplier Sustainability Questionnaire

As part of UNICEF’s commitment to sustainable procurement, we request all bidders to complete Annex G - Supplier Sustainability Questionnaire. The information collected will help us assess market sustainability practices and will not influence contract award decisions.

📌Instructions:
✅ Complete Annex G to the best of your ability.
✅ Attach supporting documents (e.g., environmental policies, waste management procedures, certifications).
✅ Submit the completed questionnaire along with your proposal.

Your cooperation in promoting responsible and sustainable business practices is greatly appreciated.

Key Dates & Deadlines: 

📌Confirmation of Interest/Intent to Bid By 22 May 2025: 

📌Enquiries & Clarifications By 26 May 2025, 17:00 Malaysia Time: 

📌Proposal Submission to mlya-procurement@unicef.org By 09 June 2025, 17:00 Malaysia Time

NOTES:

• Please ensure that the financial proposal is submitted in a separate document from the technical proposal.
• Failure to comply with this requirement may result in disqualification