RFQ/YEMSA/SUP/2024/57 Enhancement the safe haven inside the building of UNHCR office – Sana’a Algeria Street – Sana’a, Yemen
RFQ/YEMSA/SUP/2024/57
Enhancement the safe haven inside the building of UNHCR office – Sana’a Algeria Street – Sana’a, Yemen
INTRODUCTION TO UNHCR
The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has the mandate to help stateless people.
1- REQUIREMENTS
The Office of the United Nations High Commissioner for Refugees (UNHCR), Country Office, invites qualified vendors to provide their best quotations for Enhancement the safe haven inside the building of UNHCR office – Sana’a Algeria Street – Sana’a, Yemen.
- Description: Enhancement the safe haven inside the building of UNHCR office – Sana’a in as per Annex A - Scope of Work, Annex B1 BOQs, Annexes B2-1&B2-2 Drawings, Annex B3: specifications of the armored doors.
- Quantities: As per mentioned in Annex B1 BOQs for “Enhancement the safe haven inside the building of UNHCR office – Sana’a”.
Figures have been stated to enable bidders to have an indication of the projected requirements. This does not represent a commitment that UNHCR will purchase the above quantities. Quantities may vary and will depend on the actual requirements and funds available, regulated by the issuance of individual Purchase Orders/Contracts.
This RFQ process will result in the primary winner being issued a one-off contract/PO for Enhancement the safe haven inside the building of UNHCR office – Sana’a.
2-ACKNOWLEDGMENT
We would appreciate your informing us of the receipt of this RFQ by return e-mail to yemsasu@unhcr.org as to; Email Subject: REQUEST FOR QUOTATION - RFQ/YEMSA/SUP/2024/57 - For Enhancement the safe haven inside the building of UNHCR office – Sana’a - Yemen – ( xxx Your company Name xxx ) as to:
- Your confirmation of receipt of this RFQ
- Whether or not you will be submitting a bid
- The source where you have acquired this tender document (e.g. E-Mail, Chamber of Commerce, UNGM website, printed media etc.)
IMPORTANT:
Please note that Bid Submissions are NOT to be sent to the e-mail address above. Bid Submissions sent directly to the e-mail address above will result in disqualification of the offer. Offers to be submitted to Etender box.
3-PRE-BID MEETING & SITE VISIT
3.1. UNHCR will organize a supplier Pre-bid meeting on Monday 11/11/2024 at 10:00 am.
3.2. UNHCR will organize a supplier site visit in UNHCR office - Algeria Street, Sana’a, on Monday 11/11/2024. at 10:00 am. A maximum of two
representatives per company is allowed. Names and contact details of the company’s representatives must be provided, in advance, by e-mail to yemsasu@unhcr.org– Email Subject should be read as “RFQ/YEMSA/SUP/2024/57 Enhancement the safe haven inside the building of UNHCR office – Sana’a Algeria Street – Sana’a, Yemen – ( xxx Your company Name xxx )
3.3 Interested bidders who want to attend the site visit, and need to know the exact location as outlined above, they can call to UNHCR focal persons on their mobile numbers listed below (Yemen Country code is +967)
a. 712225017
b. 712225317
4. BIDDING INFORMATION:
4.1 RFQ DOCUMENTS
Annex Reference
Description
Annex A
Annex - A (SCOPE OF WORK)
Annex B1
BOQ of Enhancement the safe haven inside the building of UNHCR office – Sana’a.
Annex B2-1
Drawings of Enhancement the safe haven inside the building of UNHCR office – Sana’a.
Annex B2-2
Drawings of Enhancement the safe haven inside the building of UNHCR office – Sana’a.
Annex B3
Specification of the Armond doors- of Enhancement the safe haven inside the building of UNHCR office – Sana’a.
Annex C
Eligibility & Technical criteria
Annex D
Financial form for Enhancement the safe haven inside the building of UNHCR office – Sana’a.
Annex H
E-TenderBox Supplier User Manual
4.2 YOUR OFFER
Your offer shall be prepared in English.
Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may be not taken into consideration.
Your offer shall comprise the following two sets of documents:
< >Technical offer Financial offer
IMPORTANT:
No pricing information should be included in the technical offer. Failure to comply may risk disqualification. The technical offer should contain all information required.
The technical details of the products requested by UNHCR can be found in the following annexes:
Annex Reference
Description
Annex A
Annex - A (SCOPE OF WORK)
Annex B1
BOQ of Enhancement the safe haven inside the building of UNHCR office – Sana’a.
Annex B2-1
Drawings of Enhancement the safe haven inside the building of UNHCR office – Sana’a.
Annex B2-2
Drawings of Enhancement the safe haven inside the building of UNHCR office – Sana’a.
Annex B3
Specification of the Armond doors- of Enhancement the safe haven inside the building of UNHCR office – Sana’a.
Annex C
Eligibility & Technical criteria
Your technical offer should clearly state whether or not the “goods and services” you are offering are fully conforming to the
product specifications given. Clearly state and disclose any discrepancies or deviations with the specifications given.
IMPORTANT:
Failure to send the above requested information may result in disqualification of your offer from further evaluation.
4.2.2 FINANCIAL OFFER
Your separate Financial Offer must contain an overall offer in a single currency of US Dollars.
The Financial offer must be submitted according to the Financial Offer Form Annex D. Bids with a different price offer form will not be accepted.
UNHCR is exempt from all direct taxes and customs duties. With this regard, price has to be given without VAT.
Payment Terms: UNHCR’s standard payment terms are within 30 days after satisfactory implementation and receipt of Invoice and supporting document documents in order.
Important Note: Partial offer is not accepted; otherwise, the bid will be disqualified.
The cost of preparing a bid and of negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.
< >Technical and Financial evaluationAll valid Technical Offers from the Bidders received in response to this RFQ will be evaluated using PASS/FAIL system based on the following Eligibility & Technical Evaluation Criteria:
< >Technical evaluation:The technical component of the submission will be evaluated using the criteria PASS or FAIL. Technical Evaluation Criteria:
The following are the criteria based on which UNHCR decides if a company has the basic eligibility to be considered for a contract award:
Preliminary Evaluation:
Category
Preliminary Evaluation
Criteria
Criteria Description
Pass/Fail
Mandatory
Company Registration & license and Tax ID
Legal docs/permit include Business registration: presented a valid business registration
certificate, and/or licenses (issued by the pertinent Yemeni authorities) in general construction, armored works, Civil Work and related areas
Pass/Fail
< >Only the Technical Proposals assigned “PASS” for all the above-listed eligibility criteria will be considered for further evaluation.Technical Evaluation:
Category
Technical Qualification
Criteria
Criteria Description
Pass/Fail
Mandatory
Relevant Experience
Company’s past experience in the field of general construction, civil works, armored doors windows and related areas during the past two (2) or more years.
Verifiable through documented evidence by making available minimum two (2) or more signed/stamped contracts or work orders or POs in YEMEN.
Pass/Fail
Mandatory
Workplan/Time frame
Submit Clear timeframe for the completion of the project in the form of bar Chart or Critical Path, (the program shall include the order in which Contractor intends to carry out the Works, including the anticipated timing of each stage till handover.)
Pass/Fail
Mandatory
Warranty of the Items
Bidder offered the seller’s warranty covering defects liability for the supplied and installation the doors and windows during minimum period of two (2) years.
Pass/Fail
Mandatory
Meets Specifications
Annex A - Scope of Work, Annex B1 BOQs, Annexes B2-1&B2-2 Drawings, Annex B3: specifications of the armored doors.
Pass/Fail
All the above mandatory criteria must be met, otherwise, the bidder’s submission will not be considered. For further evaluation.
< >Financial evaluation:The financial component will be analyzed only for those suppliers that pass the technical evaluation for all items in the offered. Financial bids from suppliers who are technically compliant will be evaluated based on:
< >Competitiveness of the quoted prices by complete Lot(s).Your separate Financial Offer must contain an overall offer in US Dollars. The financial offer must cover all the goods and services to be provided (price “all inclusive”). The service provider must take into account all expenses (travel, accommodation, equipment etc.) that would be required for the discharge of the goods and services required. Price has to be given to all goods and services listed and inclusive any taxes payable.
Your separate Financial Offer must contain an overall offer in a single currency of US Dollars, and the duration of the offers must be valid for 180 days.
< >The prices offered must remain unchanged for the duration of the contract implementation period.The Financial offer is to be submitted as per the Financial Offer Form (Annex D). Bids that have a different price offer form will not be accepted. and to be provided in both Excel and PDFThe proposals must bear your official letterhead, clearly identifying your company name.
The deadline for Technical & Financial proposals submission through the e-tender Box will be
Thursday – 21 November 2024, at 23:59 hrs – Yemen local time.
The Technical and Financial offers shall be clearly separated.
IMPORTANT:
The technical offer and financial offer documents are to be separated in E-tender box. Failure to do so may result in disqualification.
Bids should be submitted by file and uploaded to e-TenderBox, the online bid registration tool of UNHCR. The e-TenderBox can be accessed via the following URL:
http://etenderbox.unhcr.org
In order to use e-TenderBox, registration on the website is required. This registration is exclusively for e-TenderBox and does not replace any other registration with UNHCR. A supplier should have only one registered email account in the system. The supplier must use only that e-TenderBox account for managing its offers to UNHCR.
In case the password is forgotten, that account cannot be used anymore, and new registration is required. The e-TenderBox Registration Guide and Use Manual are available at the above URL and provided as annexes to this RFQ.
Uploaded files can be amended by the Supplier while the tender is open. The selected files for upload are submitted when the ‘Save & Submit’ button is clicked on. Therefore, this button must be clicked before the deadline expires. If done so, the selected files will be submitted and uploaded successfully even if the deadline expires during the file upload. It is the Supplier`s responsibility to ensure that all files of the final offer are submitted by the tender expiration deadline.
Once the deadline for submission is expired, the bid will be automatically closed after which the uploaded files can be reviewed but options for additional upload and deletion of previously uploaded files are not available anymore. In order to ensure the safe submission of the full and final offer, it is recommended to have all files uploaded well before the tender deadline.
Your quotation must be valid at least for [180] days.
6.TERMS OF PAYMENT
Payment will be made in accordance with the UNHCR General Conditions of Contract. The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of services and acceptance thereof by UNHCR, presentation of original invoice and acceptance by UNHCR of the services delivered in accordance with the technical description of requirements provided.
| Link | Description | |
|---|---|---|
| https://etenderbox.unhcr.org/ | UNHCR e-tender box. |