LRPS-2024-9190689 Support to the implementation of youth-led projects as part of UNICEF’s Youth-led Action initiatives in Thailand
UNICEF is seeking a qualified contractor to support the implementation of a number of youth-led projects as part of the Youth-led Action Initiative.
1. Background
Promoting young people’s participation, including youth-led advocacy, is key to UNICEF’s work. Over the past years, UNICEF has worked closely with young people to empower them and enable them to become drivers of change through a variety of initiatives. UNICEF supports the strengthening of platforms for young people’s participation, bringing together children and youth from diverse backgrounds and promoting their involvement in accountability and advocacy leadership. We are committed to empowering young people to develop the skills necessary for articulating and advocating their viewpoints, fostering an understanding of their rights, and creating opportunities to lead advocacy initiatives. One of such initiatives supported by the UNICEF Thailand country office is the Youth-led Action Initiative.
In this context, UNICEF is seeking a qualified contractor to support the implementation of a number of youth-led projects as part of the Youth-led Action Initiative.
2. Objectives, Purpose & Expected Results
The overall purpose of this assignment is to identify a contractor to support the implementation of 5 to 10 selected youth-led initiative projects for a total budget of a maximum of 500,000 THB, ensuring that young people have sufficient capacities and resources to implement their projects and deliver results as planned. The contractor is expected to:
1) Disburse seed funding to each of the selected teams (estimated 30,000 # 170,000 THB per project, depending on the project scale and size of the target group) and
2) Provide ongoing mentorship support to the winning teams with regards to project management, including financial management, ensuring child safeguarding is respected, according to UNICEF guidelines.
3. Description of the assignment
This initiative will require coordinated efforts, including support with regards to project monitoring, budget allocation, mentoring, and ongoing communication to ensure the smooth implementation of the youth-led advocacy project(s) that receive funding from UNICEF.
Tasks to be undertaken are:
Coordination support
- Coordinate meetings with the UNICEF team to understand the initiative's background, expectations, and requirements and get familiar with the content and budget of the selected youth-led projects.
- In consultation with UNICEF, develop a clear workplan for the implementation process of the selected projects, covering the period of July # October 2024.
- Organize five online meetings between July and October 2024 to follow up on the progress of the selected projects and support the young people in overcoming any challenges they might face while implementing activities.
- Provide mentorship support to young people regarding project management to ensure that each team has sufficient capacity to implement their projects and successfully execute them.
- Maintain regular communication with the winning teams via email and LINE Group, with the aim to actively engage and involve all young people throughout the project.
Financial support
- Disburse funding to the selected teams in two to three installments, based on the volume of budgets.
- Collect invoices and evidence from each project as proof of payment and submit them to UNICEF at the end of the programme in a financial report. The payment method will be agreed upon with the contractor after onboarding.
- Provide young people with instruction and guidance on how to spend the budget in accordance with UNICEF’s rules and procedures and ensure that young people spend the budget as planned. Report any potential risk to UNICEF during the implementation of the initiative.
Reporting support
- Support each team in developing and submitting a one-page monthly progress report (in Thai or English) and the final report (in English), following the UNICEF template.
- Prepare a final narrative and financial report in English (maximum 10 pages), summarizing the implementation of the youth-led projects and results achieved, including direct and indirect beneficiaries, scope of activities, and pictures from the projects.
4. Deliverables and timeline
Deliverable 1 - Project monitoring plan
Submission of a detailed work plan of activities, including:
a) A budget disbursement plan based on the UNICEF agreement on each youth-led project;
b) Timeline and agenda of online monthly meetings with young people.
Timeline and agenda of online monthly meetings with young people.
Estimated timeline: July 2024 (within 10 working days from contract signed date)
Deliverable 2 # Delivery of two online meetings and submission of the 1st progress report
Successful implementation of three online monthly meetings with young people and submission of progress report for each youth-led project, covering the period July # August 2024
The report should include a progress summary implementation report (maximum 10 pages) including:
a) A description of the content and results of the three online meetings, and
b) A narrative progress report for each project, including description of the project, number of direct and indirect beneficiaries involved, challenges, key results and pictures of implementation for each project in Thai.
Estimated timeline: By 30 August 2024
Deliverable 3 # Delivery of two online meetings and submission of the 2nd progress report
(September # October 2024)
Successful implementation of two online monthly meetings with young people and submission of progress report for each youth-led project, covering the period September # October 2024
The report should include a progress summary implementation report (maximum 10 pages) including:
a) A description of the content and results of the two online meetings, and
b) A narrative progress report for each project, including description of the project, number of direct and indirect beneficiaries involved, challenges, key results and pictures of implementation for each project in Thai.
Estimated timeline: By 30 October 2024
Deliverable 4 # Final report
Submission of the final narrative and financial report in English (maximum 20 pages) which includes:
a) Final narrative and financial report in English summarizing the results achieved of the youth-led initiatives,including description of the projects, direct and indirect beneficiaries (disaggregated), scope of activities, andpictures from the projects.
b) Collection of final report from each team.
Estimated timeline: By 30 November 2024
For full details, please refer to the attached Terms of Reference.
This tender will be run through the UNICEF e-submissions system (UNGM).
By clicking on the blue ‘Express Interest’ button in the UNGM tender notice, the full UNICEF e-submission system instructions to bidders document (including instructions on how to access the tender documents and submit an Offer) will be automatically emailed to the ‘contact persons’ included in your UNGM registration. Alternatively, the full UNICEF e-submission system instructions to bidders document is publicly available on the UNICEF supply internet pages here: https://www.unicef.org/supply/index_procurement_policies.html .
In the tender management site, if you navigate to the documents tab and opt in to confirm your intention to submit a Bid – you will then see the mandatory placeholders for documents that must be attached prior to submitting your Offer (you will also see if there are any mandatory questionnaires to complete). As such, you are recommended to `opt in` well before the submission deadline so you are clear exactly what documents are required to be uploaded prior to completing your submission.
Please note that in order to access the full-set of tender documents through UNICEF’s e-submissions system, vendors must: (1) be registered with UNICEF in UNGM as a company/NGO; (2) have successfully completed all mandatory information currently required by UNGM when registering.
Please ensure that any files submitted as part of your bid are not corrupt or damaged in any way. Please exercise caution when using compressed files. Any corrupt or damaged files may lead to your Bid being invalidated.
All vendors are strongly recommended to regularly log-in to the UNICEF e-submissions system to check for any deadline extensions, new clarifications, new correspondence or updated tender documents relating to this tender.
Should you have any questions against this solicitation, please submit your queries to Tongchanok Sonsawangphol at tsonsawangphol@unicef.org with CC to: thl-ml-bkksupply@unicef.org - no later than 18 June 2024 so that all queries could be clarified and circulated to all bidders before the deadline.
We look forward to receiving your proposals within the given timeline.
Best regards,
UNICEF Supply team