INVITATION TO BID NO. LITB-2024- 9190255 EMERGENCY RECREATION KIT
BID RESPONSE FORM - ANNEX-1 ANNEX-B
EMERGENCY RECREATION KIT FOR AGE GROUP 6-11 YEARS
THE FOLLOWING INFORMATION MUST BE COMPLETED FOR EACH ITEM BEING OFFERED
SL
ITEM DETAILS
UNIT
INDIVIDUAL ITEMS COST
PER UNIT
UNIT PRICE PER KIT
EX-WORKS*
UNIT PRICE PER KIT
DAP*
Number of Days Require for Delivery at Place (DAP)
SCHEDULE-1 - EMERGENCY RECREATION KIT FOR AGE GROUP 6-11 YEARS
10
EMERGENCY RECREATION KIT FOR AGE GROUP 6-11 YEARS
Each kit consists of following 26 items including the carrying bag:
1. Foot Ball
SIZE: International size-5
Type: Air filled sphere with a circumference of 68–70 cm (or 27–28 inches), Gum paste,
Made of synthetic leather, without sewing.
PACKING: Each Football should be heat sealed in polyethylene bag and labeled.
Quantity: 1 pc per Kit
Brand: Deer, Supreme quality or equivalent
Country of manufacture:
2. Cotton Skipping Rope
Set of 3
Type: Good quality Skipping Rope with Plastic handles.
Material of the Rope: Cotton
Minimum Length of Rope: 83" & Minimum Length of Handle: 5"
PACKING: 3 Skipping ropes should be heat sealed in polyethylene bag and labeled.
Country of manufacture:
Quantity: 1 set per Kit
3. Play ring rubber-set of 2
Quantity: 1 set per Kit
Material: Colored Rubber, soft and flexible.
Size: Overall Ring Diameter minimum 7" & Thickness 1" to 1.5" in diameter "Children first" to be etched or heat stamped on Ring.
PACKING: 2 Play Rings should be heat sealed in polyethylene bag and labeled.
Brand: Reputable
Country of Manufacture:
4. Marbles - Multi-Colours
Quantity: bag of 250 Marbles
Quantity: 1 set per Kit
Country of origin:
5. Cricket Set
Cricket set for 1 team (wooden)
Size: Bat: Length – 32.5"(approx.) width–4.3"(approx.) wooden (2 nos)
Wickets: Wooden (6 nos.) 27"(approx.)
Bails: Wooden (4 nos.)
Ball: Tennis (2 nos.)
Safeguard: Knee Safeguards (5 sets of 2)
Best quality available.
Brand: Preferably:
Bat: Terry Top HRS, India
Ball: Golden Wing, China; Safeguard: BDM-BD
Outside of Bat- Red Color ''Children first'' - in both English and Bangla should be printed on the outside cover of the board.
Packing: Each Bat in original factory packing/sealed. Suitable number of these Bats to be over packed in 5-ply cartons (with label). Weight of the packed cartons should be limited within 25 kgs.
Quantity: 1 set per Kit (as per sample)
6. Plastic animal
Set of Wild Animal and Domestic Animals
15x1 (1 wild animals)
15x1 (1 domestic animals)
Each set contains: 15x2 Plastic Animals
1. Cow-4, Cat-1, Dog-2, Horse-3, Goat-2, Capricon-1, ship-1, Swan-1 + Fence-4
2. Tiger-5, Zebra-1, Deer-1, Lion-3, Crocodile-1, Giraffe-1, Rhino-1, Elephant-1, Hippopotamous-1
Quality: Best quality made from safe plastic material, colorful but realistic and attractive. Each animal should stand properly; toy should not have removable parts like eyes & nose etc. for safety of young children.
Packing: Each set in original factory packing.
Made: Preferably China
Quantity: 1 set per Kit (as per sample) (Wild + Domestic)
7. Stuffed Dolls - set of 2 sisters
QTY: Each Kit will have 1 Set of dolls (each set with 1 big + 1 small doll)
Size: Big– Approx. height: 13.5" & Small– Approx. height: 11"
Quality: Staffed Doll made of good quality colorful cloth, well fitted & synthetic cotton staffed inside. Appearance and dress should be decent and safe for young children.
PACKING: Each set of Dolls (2) should be heat sealed in polyethylene bag and labeled.
Quantity: 1 set per Kit (as per sample)
8. Puppet set
Set of 8 with Screen
Quantity: 1 set per Kit (as per sample)
9. Cooking set (plastic) of 54 pcs.
Quantity: 1 set per Kit
Brand: Lima or any reputed brand
Made in:
10. Small Cars set of 10
Quantity: 1 set per Kit
Brand: Match Box or any reputed brand
Made in:
11. Costumes set of 8 with Screen
(Contains 4 animals/4 persons: Princess, King, etc.)
Quantity: 1 set per Kit (as per sample)
12. General Ludo with accessories set of 2
SIZE: 15" x 14¾"
Material: Grey Board (uncoated on both sides) of minimum 32 oz weight, covered with white plastic, heat sealed on 4 sides with center folding.
Each Ludo contains 2 games: One side with general Ludo and other side with Snake & Ladder. Each board to be supplied with accessories i.e. dice, dice cup and counters, these should be packed in a small good quality plastic box.
Colors: 4 colors (spot color) printed on white plastic. "Children first" should be printed on the four play corners of the ludo board including UNICEF logo in a suitable place.
Packing: Each set inserted in transparent plastic bag and labeled.
Quantity: 1 set per Kit (as per sample)
13. World Travel Ludo - set of 2
Size: While open 20" x 15" (approx.)
Design: One side with game and another side with geographical information. Each board to be supplied with accessories i.e. dice, dice cup and counters, these should be packed in a small good quality plastic box.
Quality: Strong, durable and with good quality printing
Material: Grey Board (uncoated on both sides) of minimum 32 oz weight, covered with printed papers and heat sealed with 150 micron transparent plastic sheet at the center and all around the sides. Children first’’ printed both in English and Bangla including UNICEF logo in the suitable places of the ludo.
Chips: Each Chip: 3/4" (approx.) inch diameter.
Chips Color: 4 each in colors green (4), blue (4), red (4), yellow (4) = Total 16 Chips.
Dice and Cup (height 1-1/4"): Material Plastic.
PACKING: Each set should be heat sealed in polyethylene bag and labeled. Accessories to be packed separately in plastic container.
Quantity: 1 set per Kit (as per sample)
14. Puzzle 30 pieces set of 4
(Bangladesh, Lalbag Fort, National Mausoleum, Sangshad Bhavan)
Quantity: 1 set per Kit
Made: BD
As per sample
15. Educational toys (piece blocks) – two types
The weight of each quality will be 400gms to 450 gms
Quantity: 1 set per Kit (as per sample)
16. Meena Books -5 diff. books per set (5 sets per kit)*
Printing 5 Meena books with the following specifications (all books will have same specifications except no. of pages):
*5 sets per kit: Each book will be of 5 copies i.e. total 25 copies.
Specifications:
Size: 8.75" x 6.75"
COVER
Both sides offset printed
Paper: 120 gsm art paper
Pages: 4 pages
Number of colours: 4 colours
INNER PAGES
Paper: 120 gsm Offset Paper
No of colours- 4 colours both sides offset printed
Pages: as above mentioned
a) Count the chicken - No of pages for text: 32 pages
b) I love school - No of pages for text: 28 pages
c) Intelligent Meena - No of pages for text: 28 pages
d) Take care of girls - No of pages: 24 pages
e) Will Meena leave school - No of pages for text:24 pages
Binding: saddle stitching with rust free staples
Packing: Set of 5 books to be wrapped in 100 gsm brown kraft paper(or double wrapped in 60gsm kraft paper) with a label containing name of the books, quantity and PO number. Then it should be over packed in 5-ply new cartons and labeled. The weight of the carton must not exceed 20-22 kgs.
INPUT: UNICEF will provide sample for each booklet.
Quantity: 1 set per Kit
17. Wooden Pencil – set of 20
Technical Specifications : Pencil black lead (core min. 2mm, max 3 mm), Grade HB, Quality Wood Casing, Hexagonal, Length Min. 170 mm (max 180 mm).
Note: No Eraser attached at the end of the Pencil.
Packaging & labeling: Available packing of the best quality.
Type: HB
Brand: Nataraj or any reputed brand
Made in:
PACKING: Pencils in original Cardboard box packing should be over packed/heat sealed in polyethylene bag.
Quantity: 1 set per Kit
18. Sharpener – set of 10
Technical Specifications:
Body: Best quality plastic material.
Blade Size: Approx. 1 inch rust free metal
Color: Assorted
Brand: Nataraj or any reputed brand
Made in:
PACKING: 10 sharpeners should be heat sealed in polyethylene bag and labeled.
Quantity: 1 set per Kit
19. Eraser – set of 25
Technical Specifications:
Size: 1.25" X 0.5" X 0.4” (approx.)
Material: Best quality soft rubber
Brand: APSARA/ Nataraj or any reputed brand
Made:
PACKING: 25 Erasers should be heat sealed in polyethylene bag and labeled.
Quantity: 1 set per Kit
Brand: Any reputable brand of good quality
Made in:
20. Water Colour paint - set of 25
Type: Each box with minimum 12 to 16 different color cakes - Non-toxic
Box body/casing: Strong/durable made of strong plastic or metal
Paint brush: Each box should have 1 good quality paint brush for smooth painting
Made: China
Packaging & labeling: Original factory packing/sealing or best suitable packing with label. Such 5 Water Color Boxes should be heat sealed in polyethylene bag and labeled
Quantity: 1 set per Kit
21. Wooden color pencil box of 12 colors
Colors : 12 Classic Colors
Each Pencil: 7” long
Brand: Faber Castell
Set of 10 boxes per kit
22. Color books
3 Color books of flower, animal and scenery (Landscape, Natural View etc)
Size: 10”x 14”
23. Blank Paper (Offset Paper/Blank sheet) set of 100 sheets- Foreign Brand
PAPER: 100 gsm Offset Paper (Blank); SIZE: A4
Made in: Thailand
QTY: Each Set will have 100 blank sheets
PACKING: 100 sheets to be inserted and sealed in a plastic bag and labeled
Quantity: 1 set per Kit
24. Carrying Bag
SIZE: 18"x 24" x 7"
Description: Made of RED color waterproof Canvas. As per the sample should have both shoulder strap and strong belt handle for carrying. Stitching at all the edges must have neat finishing and well protected (piping should be used). One transparent pocket to insert name & address tag should be placed on the front side. Good quality zipper should be used to open and close the bag. Each bag should have good quality silk screen printing of one color for UNICEF logo on both sides (UNICEF may request to add special text also).
PACKING: Each Bag should be heat sealed in polyethylene bag and labeled.
Quantity: 1 pc per Kit
25. T-Shirt - set of 2
SIZE: Large (Standard 20)
QUALITY: T-shirt made of 160 grams, 100% cotton, Blue colour (UNICEF Brand colour) with silk screen printing on both sides, should be colour fast. Front side should have: UNICEF logo with the message in Bangla "Ami Tomader Khelar Shathi" & Back side should have: UNICEF logo with the message in Bangla "Shishur Nirapotta Shobar Aage"
PACKING: Each T-Shirt should be heat sealed in polyethylene bag and labeled.
Quantity: 1 set per Kit
26. Tambourine - set of 2
Made of plastic and round metal ring with good finishing.
PACKING: Tambourine should be heat sealed in polyethylene bag and labeled.
Quantity: 1 set per Kit
====================
FINAL KIT PACKING
a) Above listed pre-packed items of the kit to be over packed in a sturdy corrugated waterproof 7 ply laminated carton (GSM of carton per square meter 1200 - 1300 gsm) strong enough to withstand any rough handling, effects of adverse climatic and storage condition and long term storage for 3-5 years;
Carton size:
for Cricket Set: L33.5xW14.5xH12
For other items of the kit: L25xH16xW16
b) A detail packing list of the kit contents should be prepared and inserted in the finally packed carton
c) Besides that, UNICEF logo, PO number, name of the kit, list of items and consignee name to be printed on each carton;
d) All packing materials should be New and offer waterproof protection to the contents
e) Supplier will be responsible to pack the kit items
f) If one single kit contains multiple number of cartons/ boxes in that case sequential numbers to be followed to mark and track the full contents of each kit
01 – 500 Kits
501 – above Kits
………days
………days
SCHEDULE-2 - ITEM WISE QUOTATION - COVERED BY SCHEDULE-1
SCHEDULE-3 – EMERGENCY RECREATION KIT AGE GROUP 12-14 YEARS
1.
EMERGENCY RECREATION KIT AGE GROUP 12-14 YEARS
Each kit should contain following 20 items including the carrying bag:
1. Foot Ball
SIZE: International size – 5
Type: Air filled sphere with a circumference of 68 – 70 cm (or 27 – 28 inches), Gum paste, Made of synthetic leather, without sewing.
Brand: Deer, Supreme quality or any other reputed brand
Made:
PACKING: Each Football should be heat sealed in polyethylene bag and labeled.
Quantity: 1 pc per Kit
2. Bagaduli
Well built, insect free wood, hard board with Formica, rust free peg and clear markings
Quantity: 1 set per Kit
Brand: Panda or any reputed brand
Made in:
3. Play ring rubber - set of 2
Material: Colored Rubber, soft and flexible.
Size: Overall Ring Diameter minimum 7" & Thickness 1” to 1.5" in diameter
"Children first" to be etched or heat stamped on Ring.
PACKING: 2 Play Rings should be heat sealed in polyethylene bag and labeled.
India Made
Quantity: 1 set per Kit
4. Volley ball + net
Type: Air filled with 25.6 and 26.4 inches / 65 cm and 67cm in circumference, and reputed brand. + Net: length 32’ width 1m, standard nylon grid, minimum 2” canvas/thick cotton headband, rust free eyelets.
Brand: Goldcup or any other reputed brand
Made:
Quantity: 1 set per Kit
5. Frisbee set of 6
Brand: Spino or any other reputed brand
Made:
Quantity: 1 set per Kit
6. Costumes set of 4 (4 persons: princess, king, etc.)
Quantity: 1 set per Kit (as per sample)
7. Health Ludo with accessories set of 2
Note: Each Set of Health Ludo to be supplied with Dice, Chips & Dice cup
Size: 20" x 14-3/4" open
Paper: 24 Oz Grey Board with 100 gsm offset paper
Colour: 4 colours printed on one side
Fabrication: Printed offset paper pasted on Grey Board covered with 15mm plastic sheet. Centre and all sides heat sealed as per approved sample. Chips 3/4" inch diameter - 4 each in colours green, blue, and red, yellow. Yellow plastic dice and plastic cup height 1-1/4".
Packing: 2 ludos packed in plastic bag with labeled. Similarly 2 small boxes of Dices, Chips and Cups should be packed in a plastic bag and labeled (for detail please see the "Shipping Instruction"). These packets should be over packed in 5 ply carton (NEW) also labeled with content, quantity, consignee name and purchase order number.
(NOTE: Proprietary item of Ahsania Mission)
Quantity: 1 set per Kit
8. Puzzle 30 to 50 pieces set of 4
Quantity: 1 set per Kit (as per sample)
9. Bangla Monopoly
Quantity: 1 set per Kit (as per sample)
10. World Travel Ludo - set of 2
Size: While open 20" x 15" (approx.)
Design: One side with game and another side with geographical information. Each board to be supplied with accessories i.e. dice, dice cup and counters, these should be packed in a small good quality plastic box.
Quality: Strong, durable and with good quality printing
Material: Gray Board (uncoated on both sides) of minimum 32 Oz weight, covered with printed papers and heat sealed with 150 micron transparent plastic sheet at the center and all around the sides. Children first’’ printed both in English and Bangla including UNICEF logo in the suitable places of the ludo.
Chips: Each Chip: 3/4" inch diameter.
Chips Color: 4 each in colors green (4), blue (4), red (4), yellow (4) = Total 16 Chips.
Dice and Cup (height 1-1/4"): Material Plastic.
PACKING: Each set should be heat sealed in polyethylene bag and labeled. Accessories to be packed separately in plastic container.
Quantity: 1 set per Kit
11. Books -8 different books per set
5 Meena Books and 3 0ther Books as per the list
Printing 5 Meena books with the following specifications (all books will have same specifications except no. of pages):
Specifications:
Size: 8.75" x 6.75"
COVER
Both sides offset printed
Paper: 120 gsm art paper
Pages: 4 pages
Number of colours : 4 colours
INNER PAGES
Paper: 120 gsm Offset Paper
No of colours- 4 colours both sides offset printed
Pages: as above mentioned
1. I love School - No of pages for text: 28 pages
2. Intelligent Meena - No of pages for text: 28 pages
3. Take Care of Girls - No of pages: 24 pages
4. Will Meena Leave School - No of pages for text:24 pages
5. Amarai dekhbo Amader (we shall take care of ourselves),
6. Muktijudher Itihash, by Md Jafar Iqbal,
7. Bangalir Hashir Golpo, By Jashim Uddin
8. Rush desher Upokotha (a compilation of Russian story)
Binding: saddle stitching with rust free staples
Packing: Set of 8 books to be wrapped in 100 gsm brown Kraft paper (or double wrapped in 60 gsm kraft paper) with a label containing name of the books, quantity and PO number. Then it should be over packed in 5-ply new cartons and labeled. The weight of the carton must not exceed 20-22 kgs.
INPUT: UNICEF will provide sample for each booklets.
Quantity: 1 set per Kit
12. Wooden Pencil – set of 20
Technical Specifications : Pencil black lead (core min. 2mm, max 3 mm), Grade HB, Quality Wood Casing, Hexagonal, Length Min. 170 mm – max 180 mm.
Note: No Eraser attached at the end of the Pencil.
Packaging & labeling: Available packing of the best quality.
Type: HB
Brand: NATARAJ
Made in: India
PACKING: Pencils in original Cardboard box packing should be over packed/ heat sealed in polyethylene bag.
Quantity: 1 set per Kit
13. Sharpener – set of 10
Technical Specifications:
Body: Best quality plastic material.
Blade Size: Approx. 1 inch rust free metal
Color: Assorted
Brand: NATARAJ (as per sample)
PACKING: 10 sharpeners should be heat sealed in polyethylene bag and labeled.
Quantity: 1 set per Kit
14. Eraser – set of 25
Technical Specifications:
Size: 1.25" X 0.5" X 0.4” (approx.)
Material: Best quality soft rubber
Brand : APSARA / NATARAJ (as per sample)
Made: India
PACKING: 25 Erasers should be heat sealed in polyethylene bag and labeled.
Quantity: 1 set per Kit
15. Water colour paint - set of 25
Type: Each box with minimum 12 to 16 different color cakes - Non-toxic
Box body/casing: Strong/durable made of strong plastic or metal
Paint brush: Each box should have 1 good quality paint brush for smooth painting
Brand:
Made: China
Packaging & labeling: Original factory packing/sealing or best suitable packing with label. Such 5 Water Color Boxes should be heat sealed in polyethylene bag and labeled
Quantity: 1 set per Kit
PACKING: 5 packs of Wax Crayons in original Cardboard box packing should be over packed/heat sealed in polyethylene bag and labeled.
Quantity: 1 set per Kit
16. Wooden color pencil box of 12 colors
Colors : 12 Classic Colors
Each Pencil: 7” long
Brand: Faber Castell
Set of 10 boxes per kit
17. Blank Paper (Offset Paper/ Blank sheet)
Set of 100 sheets- Foreign
PAPER: 100 gsm Offset Paper (Blank)
SIZE: A4
Brand: Thailand
QTY: Each Set will have 100 blank sheets
PACKING: 100 sheets to be inserted and sealed in a plastic bag and labeled
Quantity: 1 set per Kit
18. Carrying Bag
SIZE: 18”x 24“x 7”
Description: Made of RED color waterproof Canvas. As per the sample should have both shoulder strap and strong belt handle for carrying. Stitching at all the edges must have neat finishing and well protected (piping should be used). One transparent pocket to insert name & address tag should be placed on the front side. Good quality zipper should be used to open and close the bag. Each bag should have good quality silk screen printing of one color for UNICEF logo on both sides (UNICEF may request to add special text also).
PACKING: Each Bag should be heat sealed in polyethylene bag and labeled.
Quantity: 1 pc per Kit
19. T-Shirt - set of 2
SIZE: Large (standard 24)
QUALITY: T-shirt made of 160 grams, 100% cotton, Blue colour (UNICEF Brand colour) with silk screen printing on both sides & colour fast Front side should have: UNICEF logo with the message in Bangla “Ami tomader Khelar Shathi” & Back side should have: UNICEF logo with the message in Bangla “Shishur Nirapotta Shobar Aage”
PACKING: Each T-Shirt should be heat sealed in polyethylene bag and labeled.
Quantity: 1 set per Kit
20. Tambourine - set of 2
Made by plastic and round metal ring with 25 cent. Diameter with good finishing.
PACKING: Tambourine should be heat sealed in polyethylene bag and labeled.
Quantity: 1 pc per Kit
=================
FINAL KIT PACKING
a) Above listed pre-packed items of the kit to be over packed in a sturdy corrugated waterproof 7 ply laminated carton (GSM of carton per square meter 1200 - 1300 gsm) strong enough to withstand any rough handling, effects of adverse climatic and storage condition and long term storage for 3-5 years
Carton size:
L25xH16xW16
b) A detail packing list of the kit contents should be prepared and inserted in the finally packed carton
c) Besides that, UNICEF logo, PO number, name of the kit, list of items and consignee name to be printed on each carton
d) All packing materials should be New and offer waterproof protection to the contents
e) Supplier will be responsible to pack the kit items
f) If one single kit contains multiple number of cartons/ boxes in that case sequential numbers to be followed to mark and track the full contents of each kit
CARTON
Sturdy Waterproof Corrugated 7 Ply Laminated Carton
Ply: GSM of carton 1200 - 1300gsm per square meter
Strong enough to withstand any rough handling, effects of adverse climatic and storage condition and long-term storage for 3-5 years.
Carton size:
L25xH16xW16 Preferably
CARTON
Sturdy Waterproof Corrugated 7 Ply Laminated Carton
Ply: GSM of carton 1200 - 1300gsm per square meter
Strong enough to withstand any rough handling, effects of adverse climatic and storage condition and long-term storage for 3-5 years.
Carton size:
L33.5xW14.5xH12 Preferably
01- 500 each
501 each – above
………days
………days
SPECIAL NOTES:
- Submission of Sample or Brochures for each of the products is MANDATORY. LITB received without Samples/Brochures will not be considered for further process of adjudication. All samples are returnable.
- Bids will be evaluated on the basis of reviewing of the samples as per UNICEF standard quality, durability, packing. Based on the acceptability of the product, successful bidders will be selected as per the lowest price and minimum delivery lead time.
- Delivery lead time means:
- EX-WORKS: Total time required to make the goods readily available at the Supplier’s premises (Ex-Works) from the date of issue of Purchase Order.
- DAP ( Delivery At Place): means delivery of goods to the consignees at District level. Unit Price /Publicized rate with volume discount (DAP) includes the cost of packaging, cost of transportation during transit and risk involved up to the consignee.
- The bidders are requested to provide genuine, specified branded product which is acceptable subject to pre-delivery and/ or post-delivery inspection.
- Supplier must mention "realistic delivery time i.e. number of days require for delivery including time for formal pre-delivery inspection.
- Outer carton of the kit should be waterproof 7 ply laminated carton (each ply of 1200 - 1300gsm). Prior approval is required.
- Unit price of item should include cost of transportation, risk involved during transit for Delivery At Place (DAP). Delivery up to District level.
- Price of item must be given without VAT. Applicable percentage of VAT to be mentioned in point (d) in “ANNEX-C: Please advise as to the following and use only this form (fill in manuscript/ type)” table.
- Please refer to Contractual Provisions for LTA related terms and conditions. Please also refer to Clauses 12 and 13 of the `Specific Terms and Conditions’ for Invoice Instructions and VAT payment respectively.
- Maintaining UNICEF Visibility is mandatory (Logo design/copy will be provided by UNICEF).
Please advise as to the following and use only this form (fill in manuscript/ type):
UNICEF Requirements
Bidders’ Response
- Validity of Offer: Preferably two years:
- Delivery Terms:
EX-Works (EXW)&
Delivery At Place (DAP) to the Consignee
- Payment Terms (Note clause B of the UNICEF General Terms & Conditions):
- Value Added Tax (VAT) in Percentage (%):
NB: Suppliers MUST provide prove from the Government Authority. Government circular or policies for the stated VAT percentage otherwise bids will be invalidated.