ITB 1/2024/6 Establishment of a Long-Term Agreement for the Procurement of Milk Preparation Kit for Afghanistan

Cover Letter related to INVITATION TO BID NOEM/RGO/DAF/LSP/P/0007746. (Cover Letter for ITB Establishment of a Long-Term Agreement for the Procurement of Milk Preparation Kit for Afghanistan) The World Health Organization Regional Office for the Eastern Mediterranean (WHO/EMRO) seeks offers for the Establishment of a Long-Term Agreement for the Procurement of Milk Preparation Kit for Afghanistan), as per the attached specifications listed under (Annex 2). This will be processed through a Long-Term Agreement (LTA) covering a period of 1 year, in which the prices are fixed and the delivery lead time between the request and delivery is to be indicated. WHO is not obliged to extend the LTA, or to reach its maximum duration if the performance of the supplier is not satisfactory. LTA might be extended based on satisfactory vendor performance and mutual agreement. QUERIES: • A prospective bidder requiring any clarification may submit his questions via UNGM “Correspondence” tab not later than the 17th of January 2024, 23:30 hours, Kabul Afghanistan time. CLOSING DATE: Offers must be uploaded via UNGM, “Tender Documents” tab not later than [24th of January 2024] at [23:30] hours, [Kabul, Afghanistan] time. SUBMISSION OF OFFERS: • Offers must be submitted in relevant files (One technical and one financial). • The Technical proposal must be submitted using the Technical proposal sheet (Annex 1). • Financial Offers must be submitted in the attached (Annex 2) as an excel sheet and in PDF format. Bids with a different pricing format may be rejected. • The currency of the proposal shall be stated in AFN or USD for all items. The supplier preferred currency to be used in the orders if awarded, should be mentioned in the offer. • Prices should not include VAT. • Offers must comply with the requirements stated in the attached Invitation to Bid (ITB). All requirements should be completed as per the annexes. • If interested, you are kindly requested to register through United Nations Global Marketplace (UNGM) by logging-in to this site: https://www.ungm.org. After having an active account, continue following the guidance, until you express your interest to this bid. Then, you will be transferred to WHO’s e-tendering system to be able to collect the bidding documents and access your tender opportunities. All offers should be submitted in UNGM website before the above-mentioned closing date and marked “Invitation to Bid: EM/RGO/DAF/LSP/P/0007746 Establishment of a Long-Term Agreement for the Milk Preparation Kit for Afghanistan”. IMPORTANT REMARK: • Offers must comply with the requirements. • Offers must be received and made in accordance with the instructions contained in the attached invitation to bid. • Any order resulting from this invitation shall contain WHO’s General Terms and Conditions and any other specific terms or conditions detailed with the attached invitation to bid. SAMPLES: Bidders are requested to submit the samples at the WHO premises in a closed box no later than 18 January 2024 at 15:00 Kabul Afghanistan time, marked by the company name along with the completed Annex 7, and stick it to the box. If a bidder fails to provide in a timely manner the samples or documentation requested by WHO, WHO may declare the bid unsuccessful. Address of WHO Office in Kabul, Afghanistan: UNOCA Compound, Jalalabad Road. Note: Please share the representative name and NIC along with vehicle details to emacoafgtenders@who.int by 17 January 2024. INCOTERMS 2020: DDP / To the named delivery destination. EVALUATION OF THE BIDS: Once the bids have been found satisfactory, WHO will proceed with their evaluation, as follows: a. Technical Evaluation: Based on Pass/Fail. b. Financial Evaluation: Lowest compliant offer. The bid may be awarded to one or several suppliers, as a full award or partial as per compliance and cost. SELECTION/REJECTION CRITERIA 1. Offers not meeting the required specifications will not be considered. 2. Only complete offers that contain detailed specifications and requirements will be considered. 3. Delivery time for more than 8 weeks might not be considered. 4. Validity period of the offer required for a long-term agreement of 1 year. 5. An accreditation by an external body or an on-going accreditation process by a certified accreditation body will be an asset. 6. The bidder should be a local supplier located in Afghanistan. 7. The bidder should have at least 3 years previous experience with UN agencies, International Organizations and NGOs for procurement and supply of similar Milk Preparation Kit items and supplies. 8. The bidder should have the capacity for the delivery of stationery to 34 provinces of Afghanistan within 8 weeks in normal situations and the soonest possible in emergency situations. 9. Samples from the supplier who is suggested for the award will be inspected for technical acceptance or exclusion. 10. WHO would not be liable to provide any tax exemptions. 11. Singed/stamped offers on company letterhead will only be acceptable. UN CODE OF CONDUCT: Confirmation of acceptance that your esteemed company accepts the terms mentioned in the attached UN Code of Conduct, must be received in the same letter containing your bid. The UN Code of conduct is also available in the below link: https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct ADDITIONAL INFORMATION: Any information which the vendor may consider necessary to guarantee or clarify technical details or compliance with standards, etc. may be included, provided reference is made in the offer and clearly indicated