Procurement for Drivers Uniforms

DATE: 01/03/2023

REQUEST FOR QUOTATION No. RFQ/YEMSA/SUP/2023/12

For The Procurement for Drivers Uniforms

QUOTATION TO BE RECEIVED BY:

#

REQUIRED SUBMISSIONS

CLOSING DATE AND TIME:

Submission location

1

Technical & Financial proposals are to be uploaded in separate documents, under separate links for ‘Technical’ & ‘Financial’ Offers on e-TenderBox.

Failure to do so may result in disqualification.

19th of March 2023 – 23:59 hrs Local Time

To E-tender box: http://etenderbox.unhcr.org

2

Samples Submission

19th of March 2023 –

16:00 hrs Local Time

The Samples should be submitted at UNHCR’s following offices:

 

1. UNHCR Algeria street, building # 2, Yemen – Sana’a

The Office of the United Nations High Commissioner for Refugees (UNHCR) established on December 14, 1950 by the United Nations General Assembly, requests your price quotation for procurement for Drivers Uniforms as specified in this Request for Quotation (RFQ).

 

1. REQUIREMENTS

#

Item/Service

Tentative Specification
Samples should be provided for alternative specs

Tentative Quantities

Photos

1

Cargo Pants

Cargo Pants, with cargo pockets, Regular Fit, 65% Polyester 35% Cotton (+/-10%); or equivalents
Color : All Tan Color
Size : XS,S,M,L,XL,XXL

52

 

2

Shirt (Long Sleeve)

Shirt (Long Sleeve), 75% Polyester 25% Cotton (+/-10%), with Two Chest Pockets; or equivalents
Color : All Tan Color
Size : XS,S,M,L,XL,XXL
Removable UNHCR logo to be added to Shirts.

26

 

3

Shirt (Short Sleeve)

Shirt (Short Sleeve), 75% Polyester 25% Cotton (+/-10%), with Two Chest Pockets; or equivalents
Color : All Tan Color
Size : XS,S,M,L,XL,XXL
Removable UNHCR logo to be added to Shirts.

26

 

4

Jacket

Jacket, Wind and Water Repellant, Ployester; or equivalents
Color : All Tan Color
Size : XS,S,M,L,XL,XXL
Removable UNHCR logo to be added to Jacket.

26

 

5

Belts

Width: 1.75"
Rugged, comfortable and functional.
Solid Stainless Steel Buckle (6000lb rating)
Black matte buckle finish.
Exceptionally strong 1.75 inch nylon mesh material.
Reinforced stitching for added durability or equivalents
Color : All Tan Color
Size : XS,S,M,L,XL,XXL

52

 

6

Pair of Shoes

Pair of Shoes, Heavy Duty, Waterproof, Rubber bottom, Material (Suede) or equivalents
Color: Same as photos
Size :   39 to 45

26

 

7

Socks

Cotton Good Quality

Size :   39 to 45

182

 

2.  BIDDING INFORMATION:

 

1. RFQ DOCUMENTS

 

The following annexes form an integral part of this Invitation to Bid:

 

Annex A:          Technical Specifications  

Annex B:          Financial Offer Form (To be completed and submitted in the financial offer)

Annex C1:        English Version UNHCR General Conditions of Contracts for the Provision of Goods

Annex C2:        Arabic Version UNHCR General Conditions of Contracts for the Provision of Goods

Annex D:         UN Supplier Code of Conduct

Annex E:          Vendor Registration Form (To be completed and submitted in the technical offer)

Annex F:          E-TenderBox Supplier guidelines (English)

Annex F1:        E-TenderBox Supplier guidelines (Arabic)

 

 

 

1.  FINANCIAL OFFER

 

Please include the following price information in your quote (without VAT):

 

-   Currency: USD

• Your financial offer under this RFQ shall be detailed in the Price Offer Form attached hereto as Annex-B.

 

 

UNHCR is exempted from all direct taxes and customs duties. Quoted price shall be provided without VAT but the VAT amount shall be clearly separately indicated.

 

1. Technical evaluation.

All vaid Technical Offers from the Bidders received in response to this RFQ will be evaluated using PASS/FAIL system based on the following Technical Evaluation Criteria:

Mandatory Technical Criteria

Merit

“PASS / FAIL”

1. Business registration: presented a valid business registration certificate (issued by the pertinent Yemeni authorities) stating that the company specializes in the supply of clothes, uniforms, shoes, suits, safety and security equipment or any related area

Non‐discretionary

“PASS/FAIL”

Technical Criteria

Merit

“PASS / FAIL”

2. Sample for each line item submitted

Non‐discretionary

“PASS/FAIL”

3. Technical specifications of the offered samples are in full conformity with the technical specifications of the required products detailed in Annex A

Non‐discretionary

“PASS/FAIL”

Desired Documents

Merit

“PASS / FAIL”

4. Acknowledge and sign/stamp the UNHCR General Conditions of Contract for the provision of Goods and Services (as per Annex‐C1 & C2)

Non‐discretionary

“PASS/FAIL”

5. Acknowledge and sign/stamp the UN Supplier Code of Conduct provided (as per Annex‐ D)

Non‐discretionary

“PASS/FAIL”

6. Vendor registration form. (Annex‐ E)

Non‐discretionary

“PASS/FAIL”

1. RFQ SUBMISSION         

The proposals must bear your official letterhead, clearly identifying your company name.

Bids should be submitted by file and uploaded to e-TenderBox, the online bid registration tool of UNHCR. The e-TenderBox can be accessed via the following URL:

http://etenderbox.unhcr.org

In order to use e-TenderBox, registration on the website is required. This registration is exclusively for e-TenderBox and does not replace any other registration with UNHCR.

A supplier should have only one registered email account in the system. The supplier must use only that e-TenderBox account for managing its offers to UNHCR.

In case the password is forgotten that account cannot be used anymore, and new registration is required. The e-TenderBox Registration Guide and Use Manual are available at the above URL and provided as annexes to this RFQ.

Uploaded files can be amended by the Supplier while the tender is open. The selected files for upload are submitted when the ‘Save & Submit’ button is clicked on. Therefore, this button must be clicked before the deadline expires. If done so, the selected files will be submitted and uploaded successfully even if the deadline expires during the file upload. It is the Supplier`s responsibility to ensure that all files of the final offer are submitted by the tender expiration deadline.

Once the deadline for submission is expired, the bid will be automatically closed after which the uploaded files can be reviewed but options for additional upload and deletion of previously uploaded files are not available anymore. In order to ensure the safe submission of the full and final offer, it is recommended to have all files uploaded well before the tender deadline.

RFQ CLOSING DEADLINE: 19th of March 2023 23:59 PM (Yemen time)

Your quotation must be valid at least for [90] days.

IMPORTANT NOTE FOR TENDER SUBMISSION:

 

ملاحظة مهمة لتقديم العطاء:

 

1- كيفية تقديم العروض الفنية والمالية:

يجب تقديم كل من العروض الفنية والمالية عبر موقع المناقصات الخاص بالمفوضية http://etenderbox.unhcr.org

لمعرفة كيفية التقديم عبر الموقع اعلاه يجب قراءة الملفات المرفقة أف و أف 1

أخر موعد لتقديم العروض الفنية والمالية في يوم الاحد الموافق 19 مارس 2023 الساعة الحادي عشر وتسعه وخمسون دقيقه مساءً (11:59 مساءً)

2- كيفية تقديم العينات:

يجب تقديم العينات الى مكتب المفوضية الواقع في شارع الجزائر ، اليمن – صنعاء

أخر موعد لتقديم العينات في يوم الاحد الموافق 19 مارس 2023 الساعة الرابعة مساءً (4:00 مساءً)

يجب على كل متقدم كتابة اسم الشركة ورقم المناقصة على كل عينة

 

قد يؤدي عدم الامتثال لهذا الى استبعاد المتقدم والى فقدان أهليته في استكمال المنافسة و إجراءات المشتريات

 

1. INFORMATION FOR BIDDERS:

 

• Inspection may be applicable and will be advised at time of purchase and arranged by UNHCR. Inspection will be executed at the point of arrival.
• UNHCR reserves the right to cancel the PO if the supplier failed to deliver the right item.

 

1. TERMS OF PAYMENT

Payment will be made in accordance with the UNHCR General Conditions of Contract. The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of goods and acceptance thereof by UNHCR, presentation of original invoice and acceptance by UNHCR of the goods delivered in accordance with the description of requirements as per the samples provided.

 

1. UNHCR GENERAL CONDITIONS OF CONTRACT FOR THE PROVISION OF GOODS

Please find attached as Annex- C1&C2 the UNHCR’s General Conditions of Contract for the Provision of Goods, July 2018 version, which must be accepted and acknowledged by submitting a signed copy together with your offer or by clearly indicating in your quotation that you accept them. However, please note that submitting an offer is deemed as full acceptance of UNHCR’s General Conditions of Contract for the Provision of Goods.

 

1. VENDOR REGISTRATION FORM

If your company is not yet registered with UNHCR, you must fill in sign, and return with your offer the UNHCR Vendor Registration Form attached as Annex-E.

If your company is already registered with UNHCR, please submit Annex-E as blank, stipulating your UNHCR vendor ID on the form.

UNHCR reserves the right to accept the whole or part of your bid or to allow split or partial awards.