CONTRACT FOR PROVISION OF CONSULTANCY AND DEVELOPMENT SERVICES OF COMMUNICATING WITH COMMUNITIES (CWC) STRATEGY, SANA'A YEMEN

Requests for technical and financial proposals for the establishment of a contract for an estimated period of three (3) months for the provision of Consultancy and Development services of Communicating with Communities (CwC) Strategy for UNHCR Yemen specified in this Request for Quotation (RFQ) Tender document.

1. REQUIREMENTS

• Type of services and deliverables: provision of Consultancy and Development services of Communicating with Communities (CwC) Strategy
• Location:  Sana’a, Yemen
• Duration: 3 months period (estimated)
• Types of Services: Find attached in ANNEX A for additional information about the services required (TOR/Concept Note).

Evaluation/Qualification Criteria (Pass/Fail):

The technical component of your offer will be evaluated using the PASS or FAIL criteria as below:

Criteria

Assessment

All mandatory documents were submitted as per indicated on page No. 4 under “’ Manner of Submission – Summary’ of this RFQ cover letter.

Pass / Fail

Offers will be considered technically compliant only if they meet all the criteria listed above.

Please include the following price information in your “Annex B” Financial Offer Form (without VAT):

• Currency: please submit your offer in USD ONLY
• Unit Cost: As per Annex B
• Total Consultancy Fees for the completion of the study
• Additional charge, if any (please specify):
• Total Cost for services (all-inclusive)
• Your financial offer under this RFQ shall be detailed in the Price Offer Form attached hereto as Annex-B.

UNHCR is exempted from all direct taxes and customs duties. The quoted price shall be provided without VAT, but the VAT amount shall be clearly separately indicated.

1. BIDDING INFORMATION

RFQ DOCUMENTS

The following annexes form an integral part of this Request for Quotation (RFQ):

Annex A:         Terms and Reference/Concept Note

Annex B:         Financial Offer Form

Annex C1:       UNHCR GCC for the Provision of Goods & Services (English)

Annex C2:       UNHCR GCC for the Provision of Goods & Services (Arabic)

Annex D1:       UN Supplier Code of Conduct (English)

Annex D2:       UN Supplier Code of Conduct (Arabic)

Annex E:         Vendor Registration Form

Annex F:         E-TenderBox Supplier guidelines (English)

Annex F1:       E-TenderBox Supplier guidelines (Arabic)

Annex G:         Duly filled/signed and stamped - Checklist

The proposals must bear your official letterhead, clearly identifying your company name.

Bids should be submitted by file and uploaded to e-TenderBox, the online bid registration tool of UNHCR. The e-TenderBox can be accessed via the following URL:

http://etenderbox.unhcr.org

In order to use e-TenderBox, registration on the website is required. This registration is exclusively for e-TenderBox and does not replace any other registration with UNHCR.

A supplier should have only one registered email account in the system. The supplier must use only that e-TenderBox account for managing its offers to UNHCR.

In case the password is forgotten, that account cannot be used anymore, and new registration is required. The e-TenderBox Registration Guide and Use Manual are available at the above URL and provided as annexes to this RFQ.

Uploaded files can be amended by the Supplier while the tender is open. The selected files for upload are submitted when the ‘Save & Submit’ button is clicked on. Therefore, this button must be clicked before the deadline expires. If done so, the selected files will be submitted and uploaded successfully even if the deadline expires during the file upload. It is the Supplier`s responsibility to ensure that all files of the final offer are submitted by the tender expiration deadline.

Once the deadline for submission is expired, the bid will be automatically closed after which the uploaded files can be reviewed but options for additional upload and deletion of previously uploaded files are not available anymore. In order to ensure the safe submission of the full and final offer, it is recommended to have all files uploaded well before the tender deadline.

TENDER CLOSING DEADLINE: 2nd January 2023 23:59 PM (Yemen time)

Bidders are required to submit any request for clarification in respect of this RFQ by sending an e-mail to yemsasu@unhcr.org . The deadline for receipt of questions is 23:59 hrs. local time on 22/12/2022.