Roster of NGOs and CSOs for UNDP Pacific office in Fiji

Overview : 

The UN Development Programme is the lead UN agency fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in more than 170 countries, we help nations to build integrated, lasting solutions for people and planet. In the Pacific, UNDP provides regional and country support to ten countries (Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu) and regional support to five countries (Cook Islands, Niue, Papua New Guinea, Samoa, and Tokelau), together with a total population of 2.4 million. There are three focus areas of which gender and human rights are mainstreamed:

1. Effective Governance

2. Inclusive Growth

3. Resilience and Sustainable Development

UNDP is committed to the Pacific Island countries it serves and its people. Please visit the UNDP Pacific website for more information: https://www.undp.org/pacific

OBJECTIVE

UNDP aims to work closely with civil society organizations and non-government organizations (CSOs/NGOs), including but not limited to national and local CSOs, sector-based and people’s organizations, academic and non-profit research institutions, social enterprises and their support institutions, among others, in initiatives that involve civic engagement, citizen-centered research, citizen-generated data, among others.

This is a Request for Information (RFI) from national and international CSOs/NGOs for potential partnership with UNDP in delivering outputs for development projects in the Fiji and other Pacific countries.  All NGOs submitting the information in response to this request, will be put under a Multi-country wide roster after the analyisis of the information provided.

 The objective of this RFI is to

• Survey the Pacific island nations for existing or potential CSOs/NGOs to obtain information on the advocacies, capabilities, and services that  are  relevant  to  various programs being implemented by UNDP.

• Build a roster of NGOs and CSO’s who may later be invited by  UNDP  to  submit proposal/s, under traditional or non-traditional solicitation processes. 

The roster shall be composed of national and international CSOs/NGOs which may later be tapped for potential partnerships with UNDP in delivering outputs for development projects and initiatives. Required expertise and established policy advocacy are in the thematic and sub-thematic areas listed in the attached RFI document.

 Geographic Coverage: The NGOs/CSOs are expected to demonstrate either physical presence or access and ability to work in Pacific Island countries particularly in the below mentioned location (NGOs/CSOs working in other locations, if not covered in the list below are also welcomed to participate):

• Fiji, Tonga, Vanuatu, Federated States of Micronesia (FSM), Palau, Republic of Marshal Islands (RMI), Solomon Islands, Tuvalu, Kiribati, Nauru.

INFORMATION REQUESTED

Interested CSOs/NGOs are required to fill out the below: Request for Information (RFI) Questionnaire attaching all supporting documentation where specifically requested. If you are an international NGO, please provide information and documentation relating to your permits and licenses for your local presence in this country.

Please note that attachments should be provided to support each answer to the questions.  All questions must be answered directly and clearly.  Extraneous information that are not directly responding to the questions will only constrain the ability of UNDP to positively assess the CSO/NGO’s alignment with UNDP requirements.

 ELIGIBILITY AND QUALIFICATION

Eligibility:

The parameters that will determine whether an NGO/CSO is eligible to be considered by UNDP will be based on the NGO Request for Information (RFI) template and Capacity Assessment Checklist (CACHE).

• Request for Information template – Annex 1
• Capacity Assessment Checklist (CACHE) – Annex 2

Qualifications:

• Proven track record in one or more thematic, sub-thematic, functional areas and geographical coverage mentioned above;

• Proven track record of experience working directly with communities, government, other NGOs/CSOs especially regional or local ones, people’s/community-based organizations and cooperatives, and INGOs or international development partners;

• NGOs/CSOs who are engaged in multi-stakeholder consortia, coalitions, or networks, whether formal or informal, that advocate for the SDGs;

• NGOs/CSOs who have created or utilized innovative methodologies or tools in research, advocacy, program and project development and implementation, social accountability, etc..

• Geographic Coverage: The NGOs/CSOs are expected to demonstrate either physical presence or access and ability to work in any particular country/province or all over the Pacific, whether directly or through their network of members and affiliates.

Based on the analysis of the information and documentation provided in response to this RFI and CACHE, UNDP will determine if a CSO or NGO may or may not be placed on the roster for rapid engagement when required. After completion of the process, only the selected entities will be informed.

Being part of the roster does not confirm or guarantee any potential engagement of UNDP with the selected entities. A secondary selection process will be conducted whenever there is a specific need or requirement of engagement.

SUBMISSION PROCESS

Applicants must submit the information through any of the following means:

1. E-Tender Site

E-Tender Event ID#: 0000013664

Link: https://etendering.partneragencies.org

Please register first. The UNDP eTendering User Guide for Bidders can be downloaded using this link:

https://www.undp.org/content/undp/en/home/operations/procurement/business/procurement-

Submission via email to: etenderbox.pacific@undp.org

Email Subject Line to Use: RFI/FJI10-001-2022 - Roster of NGOs and CSOs for UNDP Pacific office in Fiji.

File size limit: 7MB. It is advisable to compress your files and send in batches if 1 email is not enough.

Interested CSOs/NGOs are required to fill out the

(a) Request for Information (RFI) Questionnaire, and

(b) Capacity Assessment Checklist (CACHE), attaching all supporting documentation where specifically requested. Extraneous information that does not directly respond to the questions will only serve to limit the ability of UNDP to positively assess the CSO/NGO compliance with the requirements.

Summary of Requirements:

1) Documentation requested in the Request for Information (RFI)

2) Documentation requested in the Capacity Assessment Checklist (CACHE)

3) Audited financial statements for past two years, including management report and footnotes that accompany the financial statements

Only one submission per organization is allowed. Once the application is complete and submitted, revised versions of proposal documents will not be accepted.

Submission Deadline:

Proposals, with supporting documents, should be submitted by 10 October 2022 - EST/EDT (New York) time zone.

For eTendering submission - as indicated in eTendering system. Note that system time zone is in EST/EDT (New York) time zone.

Late submissions may not be considered for evaluation.

Inquiry:

For additional questions about the Request for Information, application forms or e-Tendering registration, please contact the UNDP office on 679-3312500 or on procurement.fj@undp.org.