RFQ-2022-72 PROGRAMME ADMINISTRATIVE ASSISTANT / SUPPORT CONSULTANT

Description :The consultant will assist /support for smooth implementation of the activities planned by the UNAIDS Country Office (UCO) India using extra-budgetary funds from PEPFAR. For this, the consultant will work closely with the UCO India programme advisors, administrative team, and under the overall guidance of the UNAIDS Country Director to secure deliverables

Under the overall supervision and oversight of the UNAIDS Country Director, day-to-day supervision of the two programme advisers at UCO India, along with close working with the administrative team following rules and procedures as advised, the consultant will support the team to implement activities planned using PEPFAR funds smoothly.

1. Organizing workshops: support organization of workshops based on technical requirements and plan for the workshop in close working with programme and administrative team. Prepare detailed budgets, EOIs, collation of all background document for contracting as per UNAIDS rules and securing organization arrangements, provide onsite support as needed, etc.
2. Organising meetings and events: Support organisation arrangement of various meetings / events as advised by programme advisers and administrative team. Prepare budgets, background documents for contracting, provide onsite support as needed, documentation of participants etc.
3. Background documents: Assist team to prepare all background documents and associated materials for contracting. Ensure compliance / conformity with UNAIDS administrative rules, as well as supporting tracking of deliverables and payments.
4. Maintain records: Support administrative team in maintaining electronic records (excel/word sheet) of all contracts, payments, and other important information related to payments and reports. Support the technical team in maintaining records of meetings, documents shared, etc.
5. Any other task assigned by the UNAIDS Country Director.
Deliverables:
1. All workshops, meetings, and events implemented using PEPFAR funds are efficiently and successfully organized.
2. Completion reports of the workshop organized.
3. Database of participants list, experts at workshops and meetings.
4. Monthly report on activities completed.
Duration of the consultancy: 1st July 2022 to 30th December 2022
For details on the activities and expected outcomes please refer to the attached RFQ document