Third Party Monitoring Agent for (YIUSEP II AF) Project in Yemen
UNOPS
Third Party Monitoring Agent for (YIUSEP II AF) Project in Yemen
Request for quotation
Reference:
RFQ/2022/42211
Beneficiary countries or territories:
Yemen
Registration level:
Basic
Published on:
02-Jun-2022
Deadline on:
26-Jun-2022 09:00 0.00
Description
Tender description: Third Party Monitoring Agent for (YIUSEP II AF) Project in Yemen
Pre-Bid Meeting -
Third-Party Monitoring Agent for (YIUSEP 11 AF) Project in Yemen
Tuesday, June 14 · 11:00 – 11:30
Video call link: https://meet.google.com/acv-gbqo-xof
All bidders are STRONGLY encouraged to attend this meeting as all the documents of the tender and requirements will be explained in detail.
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Pre-Bid Meeting -
Third-Party Monitoring Agent for (YIUSEP 11 AF) Project in Yemen
Tuesday, June 14 · 11:00 – 11:30
Video call link: https://meet.google.com/acv-gbqo-xof
All bidders are STRONGLY encouraged to attend this meeting as all the documents of the tender and requirements will be explained in detail.
-----
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
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Project monitoring and evaluation
New clarification added: All clarifications answered .
Edited on:
20-Jun-2022 09:28
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref.Q 1 -Kindly note that Accuracy Consultancy & research firm has already submitted its response today morning 19/6/2022 , before UNOPS upload last clarification about the subprojects numbers. our financial proposal was calculated according to UNOPS previous answer which is 52 subprojects, 226 supply projects, 277 large urban subprojects , it was a little confusing , we understand that the total is 226+277+52, So, please when evaluating the our financial proposal take in consideration to evaluate the rate per visit too.Ans 1 - Please withdraw your proposal and update it accordingly we will not consider any variations or changes to proposals submitted, the deadline of the tender is still 6 days. This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
19-Jun-2022 23:18
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref.Below is the clarification of the visits" Please ignore the previous number of subprojects stated in one of the questions as it was mistakenly flipped. Please use the below number per type: The estimated Total subprojects are: 278 those 278 subprojects are divided into two categories:The estimated Supply subprojects are: 52 The estimated Larger Urban subprojects are: 226This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
19-Jun-2022 15:01
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref."Answer 1: Estimated Total subprojects are: 52 Estimated Supply subprojects are: 226 Estimated Larger Urban subprojects are: 277"Question 1: Does that mean we will need to visit 226 plus 277 project sites within the 2 year period? Please refer to the modified clarification. Estimated Total subprojects are: 278 those 278 subproject are divided in below two categories:5- Estimated Supply subprojects are: 526- Estimated Larger Urban subprojects are: 226Question 2: In the ToR it mentions that For supply and installation of equipment: 2 site verifications are to be done, and for For larger urban sub- projects: 5 site visits. These visits, are that in total per the subproject lifetime (and not per quarter)? Which would mean that according to the total of subprojects stated above, we would need to carry out 452 site visits for Supply subprojects, and 1135 site visits for Large Urban Projects?The project is an infrastructure project, so in some cases, the status of the sub-projects will be either in the design or tendering phase, so there will not be physical site check at this phase, and it will be shifted to the next month where there will be implementation. So to answer your question. There should be: 104 visits to the supply subprojects.1130 visits to the larger urban subproject. These visits must be conducted during the time of TPM assignment. The number of visits that shall be conducted on a monthly basis will be based on the progress of the project in the field and the plan of TPM firm shared with UNOPS. But the main end goals is that 104 visits shall be conducted to the supply subprojects.1130 visits shall be conducted to the larger urban subproject Estimated Total subprojects are: 278 those 278 subproject are divided in below two categories:1- Estimated Supply subprojects are: 522- Estimated Larger Urban subprojects are: 226 Question 3: Just to be sure - is it required to do site verification on all sub-projects, or is it possible to develop a representative sample of fewer sub-projects to be more cost effective?It is required to do site visits to all sub-projects/ No sample size.This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
19-Jun-2022 14:58
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref.Question: 1/ Urban Development Specialist/ University degree in Business Administration, Finance,Accounting, civil engineering,ing or related fields; with a minimum of 3 years of relevant experience.Q/ Could you please confirm?Ans - Please refer to TOR. The qualification and experience are clarified in the TOR2/ Data Management Specialist/ University degree in Business Administration, Finance,Accounting, or related fields; and extensive experience of Finance, Business Administration, Microfinance, or related field, with a minimum of 3 years overall experience.Q/ Could you please confirm? Ans - Please refer to TOR. The qualification and experience is clarified in the TOR3/ Physical verification deliverables and results includingiii) verification on performance and effectiveness with regard to capacity building and training?Q/ Could you please clarify whom take this training and how many required interviews related to this part?Ans - Regarding to whom the training will be, this will be verified at a later stage of the project. The firm should add its methodology of capacity-building verification. 4/ Physical verification and spot check on site for the rehabilitation and construction work, at least once every month of each subproject life.Q/ For larger urban sub-projects: at least 5 site verification visits have to be carried out: - Three during implementation, one during completion and the last one after completion and handing over. Does this need more explanation?Ans - Refer to the explanation in the TOR from page 1 to page 75/ Delivering surveys of beneficiaries’ satisfaction (disaggregated by gender) upon the completion and the handover of subprojects,Such verification shall be supplemented by the feedback from the communities, including youth, women and other marginalized groups, on the satisfaction with the relevant services?Q/ Could you please confirm how many interviews are required in every sub-project/site?Ans 1 - The firm should count this based on their methodology and be approved by UNOPS at a later stage.6/ Data Management Specialist University degree in Business Administration, Finance, Accounting, or related fields; and extensive experience of Finance, Business Administration, Microfinance, or related field, with a minimum of 3 years overall experienceQ/ Could you please confirm this?Ans 1 Please refer to TOR. The qualification and experience is clarified in the TOR7/ The names of the cities were mentioned in the appendix only, and the projects related to supplies and large urban sub-projects were not specified. It is not clear who they are and where those projects are located. The required list is by name, type and location?Estimated Total subprojects are: 278 those 278 subprojects are divided into two categories:1- Estimated Supply subprojects are: 522- Estimated Larger Urban subprojects are: 226Q/ Could you Please provide us with the list of projects including the name of sub-projects,thier locations, the duration of implementation, and the type of projects? This information cannot be shared at this stage. The cities are listed in the TOR, The number of subproject per type is stated below. Estimated Total subprojects are: 278 those 278 subproject are divided in below two categories:3- Estimated Supply subprojects are: 524- Estimated Larger Urban subprojects are: 226 Q - Referring to Document Check list : Company self-explanatory document showing the staff hierarchy, and how your company is compliant to the minimum of 10% of the company's overall workforce, CV of female employees shall we submit/Upload all the cvs of female employees in our company even if we have 30 or more female employee for example ? Ans - The company self-explanatory should show staff hierarchy, in addition, should upload the CVs of 10% females. The second criteria are that the firm should upload the CVs of females 30% of the core team. Please upload your organizational chart with all the positions as a hierarchy and only provide us of CVs of females for This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
19-Jun-2022 14:52
Edited by:
webservice@unops.org
New amendment added #1: The purpose of the amended is as follows: Extend the deadline for an additional one week as requested by the multiple bidders.Add the prebid meeting to the document tab referance.
Edited on:
16-Jun-2022 10:36
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref. Dear Sir,Q1 - Due to the tight time that we have to prepare a comprehensive proposal, May you please extend the submission date for Two weeks.Ans 1 - An extension will soon be approved for an additional week. Q2 - In one of the clarifications, you extend the deadline by one week. However, the system still shows that the submission is in four days. Can you confirm the extension?Ans 2 - Extension is done in system waiting for approval from management.
Edited on:
16-Jun-2022 08:58
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref.In the "VENDOR SUBMISSION" tab - "DOCUMENT CHECKLIST" sub-tab:The field of "Form B: Price Schedule Form" is repeated twice.This is ok , are there any differences in both schedules.This shall form part of the official solicitation documents. Please be guided accordingly. There is NO field to upload the "Form G: No Adverse Action Confirmation Form".The documents is there I had checked in returnable schedule III , Form G. use the same.
Edited on:
15-Jun-2022 21:46
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref.Q 1 Ref. to your following reply "Please note, that the TPM service you need to quote on is the period starting from 15 July 2022 and ending on 30 June 2024, noting your payment schedule for the first month will be for 15 days and the rest of the payment schedule will be based monthly."Does this mean that the 11 persons core staff shall be full time hired for the 23 months?Ans 1 - This has already been answered in earlier clarification. Please review.Q2 Is this amendment for dates in page (10) item 10: Proposed time line of RFQ_Section II_ Schedule of requirements, which stated that ending date shall be June 2023.Ans 1 - This has already been answered in earlier clarification. Please review.Q3 - UNOPS has posted a clarification on this tender " Please note, that the TPM service you need to quote on is the period starting from 15 July 2022 and ending on 30 June 2024, noting your payment schedule for the first month will be for 15 days and the rest of the payment schedule will be based monthly." In the clarification as quoted ubove " ...ending 30 June 2024, ..." ; i guess it is a typo and supose to be "30 June 2023" as mentioned in ToR and as discussed during the prebid meeting yesterday. Please clarify.Ans 3 - The start date will be 15 July 2022 and end date of the contract will be 30 June 2024, therefore build up your proposals accordingly. This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
15-Jun-2022 19:31
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation,Q1 - Can you please clarify how many sub-projects are their under the following subcategories and in which areas from the 247 targeted subprojects.[Note:This is important to calculate visits costs.] - Supply and installation of equipment - For larger urban sub- projectsAnswer 1: Estimated Total subprojects are: 52 Estimated Supply subprojects are: 226 Estimated Larger Urban subprojects are: 277 Q2. What is the expected percent of increase/decrease in the total number of subprojects, if any?Ans 2- Usually, the project does not have any change in sub-projects number; sometimes some sub-projects are canceled and then replaced by other ones. Estimated % (if any) is 1.5-2%Q3. Tentatively, which areas could include the expected additional 4 cities.Ans 3 - Not yet decided, but this could change subject to changing circumstances, funding, and needs on the ground.Q4. We understand that Core staff shall be full-time hired during the project duration, can you please confirm.Confirmed for Core team staffQ5. What is the role of Client in getting security clearances of our TPM staff site visits and their equipment?Ans 5 - All clearances (whether in North or South) must be obtained by TPM firm. UNOPS only provide a letter stating that TPM firm is hired for (type of consultancy), (name of city), (type of assignment) and the (duration).Q6. Can we get a 2 weeks extension for the submission deadline?Ans 6 - Due to number of request received the deadline will be extended for an addiotnal one week. This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
15-Jun-2022 19:23
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation,Q1 - Can you please clarify how many sub-projects are their under the following subcategories and in which areas from the 247 targeted subprojects.[Note:This is important to calculate visits costs.] - Supply and installation of equipment - For larger urban sub- projectsAnswer 1: Estimated Total subprojects are: 52 Estimated Supply subprojects are: 226 Estimated Larger Urban subprojects are: 277 Q2. What is the expected percent of increase/decrease in the total number of subprojects, if any?Ans 2- Usually, the project does not have any change in sub-projects number; sometimes some sub-projects are canceled and then replaced by other ones. Estimated % (if any) is 1.5-2%Q3. Tentatively, which areas could include the expected additional 4 cities.Ans 3 - Not yet decided, but this could change subject to changing circumstances, funding, and needs on the ground.Q4. We understand that Core staff shall be full-time hired during the project duration, can you please confirm.Confirmed for Core team staffQ5. What is the role of Client in getting security clearances of our TPM staff site visits and their equipment?Ans 5 - All clearances (whether in North or South) must be obtained by TPM firm. UNOPS only provide a letter stating that TPM firm is hired for (type of consultancy), (name of city), (type of assignment) and the (duration).Q6. Can we get a 2 weeks extension for the submission deadline?Ans 6 - Due to number of request received the deadline will be extended for an addiotnal one week. This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
15-Jun-2022 19:22
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation,Q1 Can we get an estimated breakdown of the Number of a) Installation and b) Infrastructure projects - per city (19 cities) (so we can better plan the budget) This estimate should only be for what is required in this TPM contract.Ans 1- Estimated Total subprojects are: 52 - Estimated Supply subprojects are: 226 - Estimated Larger Urban subprojects are: 277Q2 - I got confused as the the total period we should budget for. In the ToR it states that "YIUSEP II-AF is designed to be 3 years in duration" but I also heard someone say in the meeting that this TPM should only be planned for 1 year. Should we plan for a budget of 1 or 3 years?Ans 2 - This has been reviewed by the technical team and adjusted in the system. TPM assignment start date is from July 2022 and it will end on June 2024This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
15-Jun-2022 19:03
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref.Please note, that the TPM service you need to quote on is the period starting from 15 July 2022 and ending on 30 June 2024, noting your payment schedule for the first month will be for 15 days and the rest of the payment schedule will be based monthly. This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
15-Jun-2022 09:17
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation,Q 1 -We will highly appreciate if you could extend the deadline as we have two proposals that should be submitted to UNOPS on the same dateAns 1 - Thank you for your request this will be extremely difficult to need service.This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
13-Jun-2022 21:27
Edited by:
webservice@unops.org
New clarification added: All Clarificiaton answered
Edited on:
12-Jun-2022 12:36
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref.To whom it may concern,Q1 - What time zone will the pre-bid meeting take place according to?Ans 1 - Yemen Time. Q2 - Referring to RFQ section II Point 8 (i) The selected TPM shall be a legally registered entity in Yemen; Are we, as an international consulting firm that subcontracts a Yemeni company, registered in Yemen, eligible to participate in this project?Ans 2 - Yes you are eligible to participate if you have a representation office that had the capacity and experience to implement the service.This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
12-Jun-2022 12:34
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Q 1 Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref. To whom it may concern, Dear Sir, May you please extend the submission date for at least Two weeks.Ans 1 - Sorry that will not be possible.This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
07-Jun-2022 12:38
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note the below-raised questions and our official responses in connection to the Request for Quotation, ref.To whom it may concern,Q1 - Our question is whether there will be two TPMs since UNOPS has already contracted one.Ans 1 - Yes that is a possibility, one for the original fund which is already contracted, and another for an additional fund, as each fund carries different subprojects.This shall form part of the official solicitation documents. Please be guided accordingly.
Edited on:
07-Jun-2022 11:51
Edited by:
webservice@unops.org