PAPER MAKING MACHINE FROM FALSE BANANA”KOBA”
Invitation to Bid
ITB/004/2011
Date: 12 July 2011
Dear Sir/Madam,
Subject: Procurement of: PAPER MAKING MACHINE FROM THE RAW MATERIALS OF FALSE BANANA”KOBA”
1. We hereby solicit your bid for the supply of following goods.
PAPER MAKING MACHINE FROM THE RAW MATERIALS OF FLASE BANANA”KOBA”
2. To enable you to submit a bid, please find enclosed:
Annex I. Instructions to Bidders
Annex II. Bid Data Sheet
Annex III. General Terms and Conditions
Annex IV. Special Conditions
Annex V. Schedule of Requirements
Annex VI. Technical Specifications
Annex VII. Bid Submission Form
Annex VIII. Price Schedule
3. Interested Bidders may obtain further information at the following address:
Contact Person: Assefa Gebrehiwot
Name of Office: UNDP-CO, ETHIOPIA
Telephone & Fax: 251-115-515177 & 251-115-514599
E-Mail: assefa.gebrehiwot@undp.org, mehari.goitom@undp.org
4. Bids must be delivered to the above office on or before 1:00 PM on 15th August 2011. Late bids shall be rejected.
5. Bids will be opened in the presence of Bidders’ Representatives, who chose to attend at the address, in UNDP Conference Room in 16th August 2011 at 10 AM.
6. This letter is not to be construed in any way as an offer to contract with your firm.
Sincerely,
Assefa Gebrehiwot, Procurement Specialist
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Annex I
INSTRUCTIONS TO BIDDERS
A. Introduction
1. General: The Purchaser invites Sealed Bids for the supply of goods to the UN system
2. Eligible Bidders: Bidders should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design specifications, and other documents to be used for the procurement of goods to be purchased under this Invitation to Bids.
3. Cost of Bid: The Bidder shall bear all costs associated with the preparation and submission of the Bid, and the procuring UN entity will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.
B. Solicitation Documents
4. Examination of Solicitation Documents: The Bidder is expected to examine all corresponding instructions, forms, terms and specifications contained in the Solicitation Documents. Failure to comply with these documents will be at the Bidder’s risk and may affect the evaluation of the Bid.
5. Clarification of Solicitation Documents: A prospective Bidder requiring any clarification of the Solicitation Documents may notify the procuring entity in writing. The response will be made in writing to any request for clarification of the Solicitation Documents that it receives earlier than two weeks prior to the Deadline for the Submission of Bids. Written copies of the response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Bidders that received the Solicitation Documents.
6. Amendments of Solicitation Documents: No later than two weeks prior to the Deadline for Submission of Bids, the procuring entity may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, amend the Solicitation Documents. All prospective Bidders that have received the Solicitation Documents will be notified in writing of any amendments. In order to afford prospective Bidders reasonable time in which to take the amendments into account in preparing their offers, the procuring entity may, at its discretion, extend the Deadline for the Submission of Bids.
C. Preparation of Bids
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