Acquisition of equipment for mechanical training centers in Egypt

New clarification added: Question:Referring to the required training session for how to use and maintain equipment, safety, manipulation.Duration and agenda must comply with manufacturer recommendations. Trainer must be qualified and certified by the manufacturer.Do you accept online remote training by the manufacturer team?Response:Training must be on site alongside installation & commissioning.Question: Referring to "UNOPS  or  its  representative  shall  inspect  and/or  test  any  or  all  items  of  the  goods  to  confirm  their conformity  to  the  contract,  prior  to  dispatch  from  the  manufacturer’s  premises".Will UNOPS cover the cost of inspection by your representative or any other third party from your side only neither the supplier side nor manufacturer side?Response: UNOPS reserves the right to conduct such inspection, at its own expense.Question:for some of technical specifications required and stated at the Annex excel file , is not achieved with our hardware as no need for it in operation, Si that will be reason of reject incase we marked this cell as "NO"the system cover the required core of topic but not exactly cover the same required hardware Response:All technical minimum requirements must be met or exceeded.Failing to meet the technical minimum requirement will lead to disqualification.Question:Clarification on Rotating Stands (Lot 3):For items 3.1, 3.2, 3.3, and 3.4, the technical specifications explicitly state that a "Rotating Stand" is "Mandatory - included" with each trainer. However, item 3.5 requests a quantity of 20 "Engine & Transmission Turning Stands".Could you please confirm if the 20 turning stands requested in item 3.5 are completely separate, standalone workshop equipment, entirely in addition to the integrated stands that must be supplied with the trainers in items 3.1 through 3.4?Response:Item 3.5 is distinct from other items, without training, offered goods must be compliant to all UNOPS minimum technical requirements.Question:Clarification on the "Basic Tool Set" (Lot 3):Under the Accessories section for the Assembly & Disassembly TrainersCould you please clarify if the target Vocational Training Centers (VTCs) already possess the necessary tools for assembly and disassembly tasks? Should bidders explicitly include the cost of these tool kits in our financial proposals to ensure the trainers are fully operational for students upon delivery, or should they be excluded from the core financial offer?Response:For the basic tool set as long as “optional” is mentioned it is not mandatory but recommended.Question: As long as you accept external bidders outside Egypt. Do you accept if we have personal representative in Egypt not formal registered company?Response:Local representatives must be legally registered and operating with demonstrated capacity to deliver after sales services.Question:Is there any installation or maintenance required?Response:On each item there is mention to Installation,commissioning and user training when required.Please refer to section 2 items detailed requirements.Question:Is any mandatory periodic maintenance required for this project?Response:No maintenance included in the requirementQuestion:Do you accept partial quoting, or must two items be quoted?Response:Bidders shall be allowed to quote prices for one or more lots identified in this tender. However, bidders must offer 100% of the items specified for each lot and to 100% of the quantities specified for each item of a lot. Evaluation will be done per lot.Question:Referring to the required training session for how to use and maintain equipment, safety, manipulation. Duration and agenda must comply with manufacturer recommendations. Trainer must be qualified and certified by the manufacturer.Do you accept online remote training by the manufacturer team?Response:Training must be on site alongside installation & commissioning.Question:Referring to "UNOPS or its representative shall  inspect and/or test any or all items of the goods to confirm their conformity to the contract, prior to dispatch from the manufacturer’s premises".Will UNOPS cover the cost of inspection by your representative or any other third party from your side only neither the supplier side nor manufacturer side?Response:UNOPS reserves the right to conduct such inspection, if UNOPS decides to conduct such expense, all expenses will be covered by UNOPS.Question: Such systems can be installed and operated very easily. So, do you accept remote detailed training with supported videos and manuals as no need for onsite training?Response:Training must be on site alongside installation & commissioning.Question:Please confirm as based tender requirements installation will be done by whom?Response:Installation must be delivered by qualified personnel by the contractor.Question:Will you pay 95% of total amount one you receive the ordered items in port and remaining will be after ending training?Response:80 % of the Contract Price shall be paid on receipt of the Goods and upon submission of payment documents, and the remaining 20% percent  shall be paid within 30 days after the successful installation of the goodsQuestion:Do you accept to make advanced payment once PO signed by the supplier?Response:Advance payment is not allowed

New amendment added #1: This amendment n°1 is in place to add the pre-bid meeting minutes, recording and presentation, alongside the eSourcing guide in the tender documents.

New clarification added: Question: Do you mean customs clearance for importing will be done from A-Z by the beneficiary and there will be 100% VAT except and customs fees except 100%. So nothing will be paid by the supplier?Response:Yes, we confirm that all will be handled by the beneficiaryQuestion:Who is the beneficiaryResponse:The Vocational training CentersQuestion:We kindly ask you to confirm whether the pre-bid meeting is mandatory and to advise on the UNOPS contact email address to which attendance confirmation should be sent.Response:Pre-bid meeting is not mandatory, pre bid meeting recording, minutes and presentation will be shared through an amendment to the tender.Question:Are there any restrictions on the country of origin of the  simulators/machines?Response:No restrictions on country of originQuestion:Do you have specific requirements or preferences regarding brands, manufacturers, or specifications beyond what is stated in the technical requirements?Response:The tender is a competitive process and does limit to preferred or any brand/manufacturerQuestion:Could you please confirm whether the venues (Vocational Training Centers) for delivery, installation, and training are already prepared and available, or if the bidder is expected to arrange any facilities?Response:The venues are in condition for delivery, bidder are not expected to make additional arrangements to what is specified in the tender requirements.Question:Kindly confirm whether payments will be made via bank transfer or through any other mechanism such as coupons.Response:Payment will be done through bank transferQuestion:We are a UAE-based company with an established branch in Egypt acting as our local representative.Should the contract be signed under the UAE entity or the Egypt entity?Will payments be processed to the UAE account or the Egypt entity?Response:Bidders with multi-country presence have the choice to submit with any of their entities, this being said payment will be made to the bank account of the bidding legal entity.Should any bidder have a bank account in a different country than the one legally operating in, they must demonstrate that the bank account is legally under the same legal entity.Question:Is a Bid Bond required for this tender? If yes, kindly confirm the required amount and format, as it is not clearly specified in the provided documents.Response:As stated in the tender particulars, bid security/bond is not required for this tenderQuestion:We are currently facing technical difficulties uploading our submission on the UNOPS eSourcing portal. Kindly advise on the appropriate contact or support channel for urgent assistanceResponse:On the eSourcing platform, on the upper right there is the “help’ icon, it allows bidders to access user guides, FAQs, helpdesk contact details and other support resources.The eSoucing user guide will be added to tender documents for more guidance.

New clarification added: Question: 1) So importing and customs clearance will be done under the UNOPS name in Egypt ?Response:Custom clearance will be done by the beneficiary.Question: 2) We are distributors of many TVET vendors but those vendors have no local representatives in Egypt. So would you accept shipping you the items and full process of customs clearance to be done under your name?Response:The custom clearance will be made by the beneficiary.If the bidder or manufacturer is not based in Egypt, they must absolutely have a local representative with the capacity to provide after-sales service (maintenance and spare parts).Question:3) Could you please confirm to us if the required ISO certificates could be provided by the bidder (not being the manufacturer of the offered simulators)?response:If you are referring to qualification criteria “3.4 Bidder's commitment to sustainability: Bidder shall provide proof the that they are in possession of a valid ISO 14001 EMS certificate or ISO45001, or similar, and/or (If no EMS certificate in place) sign the Form E Sustainability Commitment Form To be checked by UNOPS and clarified, if necessary”We are asking the bidder (not manufacturer) to provide a valid ISO 140001 EMS certificate or similar if not in possession of such certificate bidder have to sign Form E Sustainability Commitment Form ​

New clarification added: Question:1) Do you accept FCA or CFR incoterm?Response:Only DPU offers are acceptedQuestion:2) Do you accept external registered companies outside Egypt to participate and to be equally evaluated with local registered companies?Response:We do accept companies registered outside Egypt, and will be equally evaluated.If the bidder or manufacturer is not based in Egypt, they must absolutely have a local representative with the capacity to provide after-sales service (maintenance and spare parts).