ITB UNDP HIST 21-17 Construction of Prefab District Stores in Zambia.

27/09/17 Amendment I posted.

02/10/17 Amendment II posted.

04/10/17 Amendment III, Clarification I and ITB posted.

06/10/17 Amendment IV, Clarification II, Pre-Bid Minutes and updated ITB posted. Deadline for submission of bids postponed before 17.00 16th October Copenhagen Local Time (CET).

September 2017.  

The United Nations Development Programme hereby invites you to submit a Bid for individual lots or for total requirements for this Invitation to Bid (ITB) for the above-referenced subject.

This ITB includes the following documents:

Section 1:         This Letter of Invitation

Section 2:         Instructions to Bidders (including Data Sheet)

Section 3:         Schedule of Requirements and Technical Specifications

Section 4:         Bid Submission Form

Section 5:         Documents Establishing the Eligibility and Qualifications of the Bidder

Section 6:         Technical Bid Form

Section 7:         Price Schedule Form

Section 8:         Form for Bid Security

Section 9:         Form for Performance Security

Section 10:       Form for Advanced Payment Guarantee

Section 11:       Contract to be Signed, including General Terms and Conditions

Annex I:            General Conditions of Contract

Annex II:           Special Conditions of Contract

Annex III:         Scope of Works

Annex IV:         Preliminary Concept Drawings and Site information reports

Annex V:          Excel Price Schedule

Annex VI:         Safety, Health and Welfare on Construction Sites – Manual

Your offer, comprising of a Technical Bid and Price Schedule, in separate sealed envelopes/files, should be submitted in accordance with Section 2, and be received before 17.00 16th October Copenhagen Local Time (CET).  Bidders are requested to make use of Excel Price Schedule in Annex V, when submitting their price schedules in response to this Bid.  A pre-bid meeting will take place as per the following schedule:

Date 4th October 2017/Time:  10.00 AM.

Venue: Ministry of Health – Global Fund PMU Conference Room / Ndeke House – Lusaka

It is important that bidders familiarize themselves with the needs of the stores. Bidders are encouraged to participate in this meeting while it is not mandatory; visits at the sites are not encouraged at this stage of the tender process as this is only relevant at the stage of contracting in view of the prefab nature of the stores.

IMPORTANT

In order to ensure site access at the time of planned bidder’s visit, bidders shall notify the following UNDP/MoH/MSL appointed focal points, at least 48 hours in advance, of their planned visit.

charles.mbewe@undp.org

maelo.mwiinga@undp.org

tom.musonda@undp.org

The Public Bid Opening will take place as per the following schedule;

Date and Time: 18th October 2017 14.00 hours Copenhagen local time

Venue: United Nations Development Programme UNDP,

4th floor Att. Procurement Support Office Bid / Tender Unit

Marmorvej 51, 2100 Copenhagen Ø, Denmark.

Any Bidder that intends to participate in the public bid opening shall notify Arvis Vilcins (arvis.vilcins@undp.org) at least 24 hours in advance. Bids will be opened in the presence of bidders’ representatives, who must hold an attendance authorization on behalf of the bidder.

Any clarification or changes to the bid solicitation resulting from the site visits will be included as an amendment to the bid solicitation. The pre-bid meeting minutes, and any further enquiries received on or before the deadline stated in the ITB, will be documented and posted on the designated UNDP website. No inquiries will be accepted after 5 working days prior to the deadline for submission of bids stated in the ITB.

You are kindly requested to submit a communication to UNDP on the following e-mail addresses advising whether your company intends to submit a bid. If that is not the case, UNDP would appreciate your indicating the reason for our records, by emailing to: jacqueline.pontre@undp.org; diego.zapatero@undp.org and charles.mbewa@undp.org.

Should you require any clarification, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this ITB.

This letter is not to be construed in any way as an offer to contract with your company.

UNDP looks forward to receiving your Bid and thanks you in advance for your interest in UNDP procurement opportunities.

Yours sincerely,

United Nations Development Programme