Provision of customs clearance, in-country transport and handling services on as and when requir ...

1. The United Nations Procurement Division, Regional Procurement Office (UNPD/RPO), hereby invites qualified vendors to submit their Expression of Interest for the participation in the upcoming solicitation for the provision of customs clearance, in-country transport and handling services on as and when required basis for all incoming / outgoing; a) United Nations Owned Equipment; and b) Unaccompanied luggage of the United Nations Office of the Special Advisor to the Secretary-General on Burundi. 2. The UNPD/RPO, on behalf of the OSASG, requires these services from qualified, competent and licensed and accredited suppliers / service provider(s). This requirement includes, but is not limited to, provision of customs clearance, in-country transport and handling services within Burundi. 3. The proposed term of Contract(s) shall be for an initial one (1) year period with an option to extend for two (2) additional one (1) year periods (1+1+1), at the sole discretion of the UN, to extend under the same terms and conditions and at the same prices as agreed by the UN and the successful vendor(s). 4. The general requirement is for customs clearance, in-country transport and handling services and this will include but not limited to documentation processing, loading/unloading at the port/airport and door delivery from the port/airport to locations within Bujumbura and other major destinations within Burundi. 5. The requirements indicated below shall be part of the contract. 5.1 Customs Clearance and Transport within Burundi: The successful vendor, upon receipt of the STO and the necessary documentation provided by OSASG-B, shall perform the services within forty eight (48) hours, excluding official non-working days in Burundi. Services shall include documentation, attendance and customs clearance. 5.2 Transportation: a) The vendor shall provide secure, suitable, covered and protected transport vehicles for all inland transportation of cargo which is not containerized. Damage and/loss of cargo whilst in transit prior to shipments being handled over to the conveyance (vessel or aircraft) shall be on the sole responsibility of the vendor. b) Transportation will be required from point of collection (including Customs Warehouse) to locations within metropolitan Bujumbura and other major towns within Burundi. c) Transportation shall include containers of sizes 40” and 20”, as well as loose cargo and the successfull contractor is required to have the capacity to handle and transport such materials. 6. The United Nations standard payment terms are thirty (30) days net upon receipt of invoices subsequent to satisfactory delivery of goods and acceptance thereof by OSASG-B. 7. The UN reserves the right to split the contract award amongst multiple suppliers / service provider(s) and any resulting Contract(s) shall be non-exclusive. 8. Companies interested in being considered for shortlisting for receipt of the UNPD/RPO solicitation document are requested to submit a clearly written Expression of Interest therein specifying the company's profile, as per Vendor Response Form attached hereunder providing: a) Address, contact person, active telephone numbers as well as functional e-mail contacts; b) Company’s registration ID number (if already registered with UN) and UNGM registration number (www.ungm.org). c) Company must be registered in UNGM atleast at Level 1 in order to be considered to participate in this UN solicitation. d) Confirm the company’s capability to provide these services to OSASG within Burundi; and e) Indicate commitment that if the solicitaion is issued, the company is ready to offer its services by the set bid close date and a copy of this included as part of the Technical Evaluation submission. 9. Note that companies that have previously submitted EOIs for similar services with the UN must re-submit full documentation as detailed above. 10. Please note, this is NOT an invitation for submission of bids. Its purpose is to identify companies that would be interested to participate in the solicitation when issued. 11. A detailed Scope of Work (SOW) will potentially be provided in the future to companies shortlisted for receipt of official UNPD/RPO solicitation. 12. The UNPD/RPO will examine the outcome of this request for EOI and will consider qualified firms including that have expressed their interest providing the required information as to their ability to fulfill UNPD/RPO’s requirement. 13. The UNPD/RPO reserves the right to change or cancel the requirements at any time during the EOI and/or solicitation process. Thus, submitting a reply to this EOI does not automatically guarantee that your company will be considered for receipt of the solicitation when issued or award thereafter. The tender and any subsequent commitment to contract will be issued in accordance with UN rules and regulations. 14. The Expressions of Interest (EOI) may be submitted only by e-mail no later than close of business 02 March 2017 to email address: unesb-rpo@un.org with a copy to aguma@un.org . 15. UNPD/RPO reserves the right in selecting the invitees for the solicitation.