Emergency Procurement: Supply of Special Purpose Vehicles for Transportation of Persons with Disabilities (Ukraine)

New amendment added #2: Dear Bidders,Please be advised that RFQ/2026/62184 has been revised and amended.Kindly refer to the document RFQ_2026_62184_RFQ Revision 02_Summary of Revisions.docx for a summary of the changes made to the initial RFQ documents package.Whuile preparing your quotation kindly note that:1) Document:RFQ_2026_62184_Section_II_SoR_Special Purpose Vehicles.pdfhas been replaced with the document:RFQ_2026_62184_Section_II_SoR_Special Purpose Vehicles_Revision_02.pdf2) Documents:RFQ_2026_62184_Section_III_From F_Technical Bid Form_Lot 01.docxRFQ_2026_62184_Section_III_From F_Technical Bid Form_Lot 02.docxhave been replaced with the documents:RFQ_2026_62184_Section_III_From F_Technical Bid Form_Lot 01_Revision_02.docxRFQ_2026_62184_Section_III_From F_Technical Bid Form_Lot 02_Revision_02.docxPlease make sure you are using the latest versions of the tender documents to prepare your quotation.Thank you.With best regards,Procurement Team

New clarification added: 1) Lot 1. Are there any requirements for the size of the rear view camera monitor?2) Lot 1. Is there a requirement to provide a test report (or an extract) for the M1 category seat fastenings/mountings located in the vehicle cabin?3) Lot 2. Regarding requirements 1.10.1, 1.10.2, and 1.10.3, the current specifications involve converting the vehicle from a cargo version. However, to ensure safer and more comfortable passenger transportation, it is preferable to use a passenger version as the base. This approach would also allow for an increase in seating capacity by 2 persons.To meet these requirements, we request the following amendments to the technical tasks:3.1) Item 1.10.1: Add “or automotive carpeting provided by the original equipment manufacturer (OEM) of the base vehicle”;3.2) Item 1.10.2: Add "or handles”;3.3) Item 1.10.3: Add "or trim panels provided by the OEM of the base vehicle”.     __CLARIFICATION RESPONSE__     Dear Bidder!  Thank you for your request.  Please find below clarification response to your questions:  1) No specific requirement is defined for the size of the rear-view camera display screen.  2) No specific requirement is defined to provide a separate test report or extract for M1 category seat fastenings/mountings at the bid submission stage.  However, the offered vehicle shall fully comply with all applicable regulatory, safety, and homologation requirements, and such compliance shall be ensured through the required certification of the completed vehicle at the time of delivery.  3.1) Lot 2 Requirement 1.10.1 will be amended to read as follows:  "1.10.1 Floor: slip-resistant vinyl covering; non-glare; easy to clean; or automotive carpeting provided by the original equipment manufacturer (OEM) of the base vehicle, provided it ensures durability, safety, and suitability for the intended use".  3.2) Lot 2 Requirement 1.10.2 remains unchanged.  The requested amendment to allow alternative solutions (e.g. handles) is not accepted, as fixed handrails are required to ensure consistent accessibility, safety, and ease of use for all passengers, including persons with reduced mobility.  3.3) Lot 2 Requirement 1.10.3 will be amended to read as follows:  "1.10.3 Step edging: high-contrast, non-slip nosing at the side door entrance step, or trim panels provided by the original equipment manufacturer (OEM) of the base vehicle, provided that safe boarding and alighting are ensured".  These amendments are considered technically acceptable, as they maintain the required level of safety, accessibility, and functionality, while allowing flexibility where appropriate without compromising the intended use of the vehicle.  With best regards,  Procurement Team  

New clarification added: Lot 1. Item 6.2 - Is it permissible to include a proposal for the delivery of rear-wheel drive vehicles?     __CLARIFICATION RESPONSE__     Dear Bidder!  Thank you for your request.  Please find below clarification response to your questions:  Lot 1 Requirement 1.6.2 will be amended to read as follows:"1.6.2 Drive: front-wheel drive (FWD), all-wheel drive (AWD), or rear-wheel drive (RWD)".Rear-wheel drive (RWD) vehicles may be offered, provided that the proposed solution fully complies with all technical, safety, and operational requirements of the solicitation, including stability, traction, and performance under expected operating conditions.  The Bidder shall ensure that the selected drivetrain configuration does not negatively affect vehicle performance, particularly in terms of operation under varying road and weather conditions relevant to the country of deployment.  With best regards, Procurement Team

New clarification added: Lot 1.We request the following amendments to the technical specifications: 1) Item 1.5.2 Engine displacement: Change to 1600-2200 cm3, as many European vehicles fall within this range; 2) Item 1.5.3 Power (not less), kW/hp: Change to 84/114; 3) Item 1.7.3.1: Delete this item entirely; to remain cost-effective, many European vehicles do not include these specific options.4) Item 1.9.2: Remove the requirement for a heating function from the air conditioner, as this function is already covered under Item 1.9.3 by the autonomous heater.     __CLARIFICATION RESPONSE__     Dear Bidder!  Thank you for your request.  Please find below clarification response to your questions:  1) Lot 1 Requirement 1.5.2 will be amended to read as follows:  "1.5.2 Engine displacement, cm3: 1600-2200".  2) Lot 1 Requirement 1.5.3 will be amended to read as follows:  "1.5.3 Power (not less than), kW / hp: 84 / 114".  3) Lot 1 Requirement 1.7.3.1 remains unchanged.  It is considered an important safety feature that enhances visibility and reduces operational risk, particularly in constrained or urban environments.  4) Lot 1 Requirement 1.9.2 remains unchanged.  The front cabin climate system is required to provide both heating and air conditioning functions as an integrated solution to ensure proper thermal comfort for the driver and front passenger under all operating conditions, including during vehicle start-up and in situations where the auxiliary heater is not in use.  The autonomous heater specified under Item 1.9.3 is intended to support the passenger compartment and does not replace the need for a dedicated heating function within the front cabin climate system.  For better clarity the requirement 1.9.2 will be amended to read as follows:  "1.9.2 Passenger compartment climate:Separate high-capacity climate control system (HVAC) for the passenger compartment, providing ventilation, air conditioning (cooling), and heating.The system shall have independent controls located within the passenger compartment and accessible to an attendant.Air distribution shall be via roof and/or floor-level vents".  With best regards,Procurement Team

New clarification added: Dear Sir/Madam,We appreciate the opportunity to participate in RFQ/2026/62184. After reviewing Form F: Technical Bid Form – Lot 1, we would like to submit the following comments regarding certain technical requirements, which we believe may unnecessarily limit competition and procurement efficiency:Engine displacement (1.5.2: 1600–2000 cm³)We strongly recommend revising this requirement to 1600–2200 cm3.The current limitation appears unjustified, as engine displacement does not directly correlate with fuel consumption, emissions, or operating costs. Modern engines with slightly higher displacement often incorporate advanced technologies that ensure equal or better efficiency.Maintaining the current range may unjustifiably restrict competition without delivering measurable operational benefits.Rear-view camera (1.7.3.1)We recommend allowing alternatives such as front and rear parking sensors. These systems provide adequate safety and maneuverability support in typical operating conditions.The mandatory requirement for a rear-view camera increases vehicle cost and may impact delivery timelines, while not being critical for functionality.Steering wheel: height-adjustable (1.8.2)We request that steering wheel adjustment by reach (telescopic adjustment) be accepted as an equivalent or alternative option.This feature provides comparable or improved ergonomics and driver comfort. Restricting the requirement to height adjustment only may unnecessarily limit compliant solutions and may affect delivery timelines without adding functional value.Speakers (1.12.2: minimum 2 front, 2 rear)We request clarification on the necessity of this requirement. For vehicles intended for social or operational use, such specifications do not influence core functionality or performance.This requirement may lead to unnecessary cost increases and may impact delivery timelines, while not being essential.Lighting: LED daytime running lights (1.12.3)We recommend allowing standard daytime running lights instead of strictly requiring LED technology.The requirement for LED lighting increases vehicle cost and may impact delivery timelines, while not being critical for functionality or safety.We kindly request that these comments be considered in order to ensure fair competition, cost-efficiency, and timely procurement.Thank you for your consideration.      ____CLARIFICATION RESPONSE_____     Dear Bidder!  Thank you for your request.  Please find below clarification response to your questions:  1) Lot 1 requirement 1.5.2 will be revised to read as follows:  "1.5.2 Engine displacement, cm3: 1600-2200".  2) Lot 1 requirement 1.7.3.1 remains unchanged. It is considered a critical safety feature that enhances visibility and reduces operational risk, particularly in constrained or urban environments. Parking sensors alone are not deemed an equivalent substitute.  3) Lot 1 requirement 1.8.2 remains unchanged. Height adjustment is considered a minimum standard to ensure ergonomic adaptability for a wide range of users. Restricting to reach-only adjustment does not fully meet the intended requirement.  4) Lot 1 requirement 1.12.2 remains unchanged. The specified configuration is considered standard for operational vehicles and ensures adequate functionality for communication and user needs during operation.  5) Lot 1 requirement 1.12.3 remains unchanged. LED daytime running lights are required due to their improved visibility, durability, and energy efficiency, contributing to overall safety and operational reliability.  With best regards, Procurement Team

New amendment added #1: Dear Bidders,Please be advised that RFQ/2026/62184 has been revised:The deadline for submisison of bids has been extended until 24 April2026.The deadline for submisison of clarification requests has been extended until 17 April 2026.Thank you.With best regards,Procurement Team