CANCELLED Supervision services for the construction of a) a waste management solution, b) workshop refurbishment; and c) the refurbishment of the morgue extraction and ventilation system at the Queen Elizabeth Hospital in Barbados.

Tender cancelled on 2026-04-17 22:31 UTC. Dear Sir or Madam,This communication serves to share an update for the solicitation process RFP/2025/60159 - "Supervision services for the construction of a) a waste management solution, b) workshop refurbishment; and c) the refurbishment of the morgue extraction and ventilation system at the Queen Elizabeth Hospital in Barbados".After careful consideration, UNOPS has decided to cancel this specific solicitation process. This decision has been made in accordance with our standard procedures outlined in Article 35 of the Instructions to Offerors and Section 6.6.5 of the UNOPS Procurement Manual, which allow UNOPS to "abandon, cancel or otherwise not proceed with the proposal process at any time prior to the signature of a contract."We truly appreciate the time, effort, and expertise you invested in preparing your proposal. While we are not moving forward with this particular RFP, we value your interest in working with us and warmly encourage you to participate in our future business opportunities.If you would like to receive a formal debriefing regarding the evaluation of your proposal, please send your written request to our team at barbados@unops.org. Per our policy, please ensure this request is submitted within ten (10) calendar days of receiving this notification.Thank you again for your interest in partnering with UNOPS.Best regards,UNOPSLCR BBCO, Barbados. For any inquiries, please contact UNOPS BARBADOS. Email: barbados@unops.org, Phone: Barbados 0

New clarification added: Dear offerors,This is a friendly reminder that the deadline for submissions is today at 14:00 Barbados time. Please ensure that your submission is submitted within the stipulated time.For guidance on how to submit an offer, please refer to the help section on eSourcing: https://esourcing.unops.org/#/Help/Videos

New clarification added: Question 33: When will the meeting transcript and powerpoint be distributed to the attendees?Answer 33: Refer to Amendment No.04. The pre-bid meeting minutes and the PDF version of the presentation are included on the Documents tab.Question 34: Can you share a copy of the presentation made during the meeting on January 13th?Answer 34: Refer to Amendment No.04. The pre-bid meeting minutes and the PDF version of the presentation are included on the Documents tab.

New amendment added #4: Amendment No. 4Interested bidders should take into account the following modifications to the request for proposal document for the RFP/2025/60159 process, which must be considered when preparing their quotations: In the eSourcing Platform Section “Documents” The following document has been removed: Consultant_Services_RFP_Section_IV_ReturnableSchedules_Amendment N° 01.docxThe following document has been renamed and added:Consultant_Services_RFP_Section_VI_ReturnableSchedules_Ammendment N° 04.docxNew text included with the amendment: blue textThe following document has been removed: 4.1.A Breakdown of the Fees and Reimbursable cost_Amendment N° 03.xlsxThe following documents has been added:4.1.A Breakdown of the Fees and Reimbursable cost_Amendment N° 04.xlsxNew text included with the amendment: blue textPre-bid Meeting Minutes_RFQ_2025_60159.pdfPre-bid Meeting Presentation_RFP_2025_60159.pdfIn the eSourcing Platform Section “Checklist”The following documents has been added:Schedule 0.13 [Joint Covenant of Integrity]Observation: The document Pre-bid Meeting Minutes_RFQ_2025_60159.pdf transcribes the questions and responses discussed during the pre-bid meeting. This amendment serves as the official channel for providing these responses.Taking this amendment into account, the rest of the document remains unchanged.UNOPS

New clarification added: Quiestion 32: We are interested in submitting a proposal for the supervision consultancy. We have done similar projects in the region (Grenada, Jamaica, Trinidad) as well as one currently enaged in another XXXXXX (Projec in Barbados) and note that registration with the relevant engineering regulatory body was not a requirement for supervision works, unless design services are being provided for approval purpose for which is not the case here in this RFP. Also registration with the engineering regulatory body is a subjective process and may protract contract signing. The project being of small scope and short duration, registration with the engineering regulatory body should be waived for this RFP.The waiver should also apply to the extent of laboratory testing and surveying equipment being requested of the supervising consultant. The supervising consultant would normally witness tests conducted and review the respective reports.Answer 32: For this procurement, professional registration of the supervising engineers remains a requirement. The supervision contract involves certification of works, verification of compliance with approved designs, and issuance of technical reports that form part of the Employer’s record. These functions must be carried out by appropriately registered professionals. Registration does not imply that the Supervision Consultant is providing design services or assuming design liability. It ensures that the professionals certifying the works are subject to a recognized regulatory framework and can exercise professional accountability within the jurisdiction.With regard to laboratory testing and surveying, the intention is not for the Supervision Consultant to self-perform all tests with in-house equipment. The requirement is to witness, verify, and review testing and surveying outputs to confirm that the Contractor’s work meets the specified standards and undertake confirmatory tests as and when required. Access to suitable laboratory services and competent surveying capability is expected, whether through in-house resources or subcontracted providers subject to approvals.

New clarification added: Question 29: Given that the project pertains to building works (eg checking for levels, alignments, dimensions, excavations) can the on-site verifications be done by an Engineering Surveyor instead of a Land / Topographic Surveyor with the relevant surveying equipment?Answer 29: For this project, on-site verification of levels, alignments, dimensions, and excavation limits may be performed by an engineering surveyor equipped for construction control. The project does not require a new topographic or cadastral survey during the construction phase, as the relevant topographic and boundary information has already been compled. The key requirement is that the surveyor maintains accuracy against the established project control points on site using calibrated surveying instruments.Question 30: What are the approximate construction budgets for the 3 components of the project?Answer 30: Please note that the construction budget is not to be disclosedQuestion 31: Would it be more cost effective for the consultant to attend sampling and testing done by the contractor and review the respective reports in lieu of duplication of effort by both the contractor and consultant?Answer 31: Please adhere to the testing validation requirements.

New clarification added: Question 13: Please confirm that no formal design review is required by the Engineer. Answer 13: The Consultant shall provide the Services as stated in SCHEDULE 3: REQUIREMENTS OF THE EMPLOYER.Question 14: Currently, there are no design drawings and specifications available. Please clarify who retains the design liability in the event the Contractor raises a Request for Information/Clarification or proposes an alternative solution. We note several disadvantages/concerns where the Engineer/Supervisor does not take ownership:A dispute may arise as to whether a defect is a result of a design fault (Design Error/Oversight) or a construction error (Supervisor Error). The supervisor may require time to review and understand the design, causing delays. The supervisor may disagree with the proposed solution.The supervisor may be reluctant to take responsibility for design changes or site issues that stem from the original design, as they did not create it.Answer 14: The Engineer will review construction drawings and provide clarifications for the Contractor's RFIs based on the project's design documents. If a technical issue requires the Designer’s input, the Engineer will notify the Employer to arrange a formal review and response. The approval process for value engineering alternatives will follow the 13.2 Value Engineering Subclause of the General Conditions of the Construction Contract for Major Works, which is attached to Section III of the tender documentsQuestion 15: Who will be responsible for issuing any construction drawing revisions and/or clarifications in response to the Contractor's RFIs during the works?Answer 15: Please refer to answer 14.Question 16: Please confirm who is liable for any on-site changes if the Engineer disagrees with a contractor’s proposal.Answer 16: The process for variations will be in accordance with Clause 13 VARIATIONS AND ADJUSTMENTS of the General Conditions of the Construction Contract for Major Works, wich is attached to the Section III of the tender documents. Please also refer to Subclause 3.1 Engineer’s Duties and Authority.Question 17: There are 3 No. Buildings under the current Contract. Please confirm whether one General Contractor shall be engaged for the project or whether 3 No. Separate Contractors will be engaged for each building.Answer 17: The implementation approach (single or multiple contractors) has not yet been decided by UNOPS, but the supervision consultant will be responsible for all three facilities.Question 18: The Fee Breakdown structure anticipates a Construction period of 8 months. Does this include consideration for the procurement of long lead items, which may risk extending the project duration?Answer 18: The Engineer shall review the Contractor's initial programme to specifically identify and validate the lead times for all critical elements, and determine whether the procurement of long-lead items has been adequately integrated into the 8-month schedule or whether these items pose a risk to the completion date.Question 19: If the Contractor's extension of time claims are approved, will the Supervision team be compensated by prorating the times and multiplying them by the submitted fee rates?Answer 19: Please refer to Subclause 4.4 Delays of the General Conditions of the Consultant Services Contract for Works, included in the Section III: Conditions of ContractQuestion 20: Is the demolition works part of the scope?Answer 20: Demolition to the existing waste management unit is not. However, demolition related to the existing warehouse and some internal demolition within the morgue are within the scope.Question 21: Is supervision of outfitting the buildings with furniture, fixtures and equipment (FF&E) part of the scope?Answer 21: The scope of services does not include the supervision of furniture, but it does cover the oversight of all fixed installations, outfitting, and permanent fixtures.Question 22: Is supervision of the installation of the Plant and Equipment part of the scope?Answer 22: If required, the services of the Biomedical Engineer will be requested as per Schedule 4.1.B [Daily Rate Schedule]Question 23: Would the Client be responsible for disposal of assets during the demolition works?Answer 23: The Contractor is responsible for the proper disposal of all materials and assets resulting from the demolition works as part of their defined scope.Question 24: Are there any physical equipment used by the consultant to be handed over to the client? (e.g. computers, printers)Answer 24: Please note that the equipment and machinery listed in section 3.8 Equipment and Machinery Requirements belong to the Consultant and are intended for their exclusive use during the project; therefore, there is no requirement to hand over physical assets, such as computers or printers, to the Employer at the end of the service.Question 25: Are areas identified for the siting of the contractor's office, consultant's office, onsite storage, and construction waste storage?Answer 25: The Contractor shall submit a proposal for the Engineer's approval regarding the optimal location for the temporary facilities of both the Contractor and the Consultant.Question 26: Confirming that the audited financials for foreign entities be submitted in its currency of origin.Answer 26: Offerors are confirmed to submit audited financial statements in the original currency of the country of origin.To ensure a fair and consistent comparison of all proposals, the UNOPS evaluation team will convert all financial data into US Dollars (USD) using the UN Operational Rates of Exchange. The rate applied will be the official UN rate effective as of the closing date (year-end) of each respective financial statement.You may access the current and historical rates via the following link: https://treasury.un.org/operationalrates/OperationalRates.phpQuestion 27: Can you confirm that the three components of the project will be executed concurrently?Answer 27: Yes, it is planned to execute the works on the Morgue, Waste Treatment Building and Workshop concurrentlyQuestion 28: Please confirm whether the defects notification period would begin after the completion of all scheduled works or as each component is completed?Answer 28: Please note that, the notification defect period apply separately to each section of the works.

New clarification added: Question 12: Please refer to my Request a calrification sent to you couple of time. Unfortuantely, I have not recieved any reply from your team.I am writing to you to request the designe plans for all three buildings. Please note for the mortuary I need the Sq meter calculations of all inner walls of the mortuary room. This required for calculating how much steel cladding is required for the walls. I also need the mortuary room floor Sq meter to calculate the price for MMA flooring. I hope I will receive a response this time.Answer 12: Please refer to Answer No. 3. This tender relates to supervision services. The Supervision Consultant is not required to carry out any design or construction activities. Please provide a financial proposal in accordance with the Terms of Reference (ToR) and Bill of Quantities (BoQ) provided in the tender documents.

New clarification added: Question 05: The slide show depicted "delay damages" and "aggregate maximum amount of delay damages" at 0.3% daily and 10% respectively.  Is this to say that the Construction Supervisor is liable for General Contractor construction delays (otherwise known as liquidating damages)? How are Construction Supervisor "delays" going to be quantified?Answer 05: The delay damages in the slide relate to delays in the performance of the Construction Supervisor under the consultancy contract. They do not transfer the General Contractor’s construction delay exposure to the Construction Supervisor. The Construction Supervisor is not liable for liquidated damages arising from contractor delays.The delay damage applies only where late performance by the Supervision Consultant causes measurable impact on the timely delivery of the consultancy services.Question 06: Are we correct in understanding that the Construction Supervisor must create a theoretical construction schedule in our submission, even though the Construction Supervisor is not self performing the physical works and construction is to be awarded to others? The selected Contractor will need to submit their own proposed construction schedule based upon their internal means and methods.Answer 06: Yes, the Construction Supervisor must submit a work programme. This is a supervision programme, not a production schedule.The  purpose of the programme is to show how you will deliver supervision services on time, align your activities with an assumed construction sequence, and confirm resources for inspections, certifications, reporting, and handover supportAs for the Contractor’s schedule, the Contractor will later submit their own detailed schedule based on their means and methods and the supervision consultant's programme will be updated once that schedule is approved.Question 07: Please confirm if the Construction Supervisor is responsible for design or AE project changes or reviews. Or will the awarded AE contractor assume all responsibility and liability?Answer 07: The Construction Supervision “Engineer” under this tender is not the Engineer of Record or Architect of Record. The supervision consultant is not the final design sign off party for structural or architectural documents, and it is not taking design liability for the works. The role of the supervision consultant covers among other roles indicated in the tender document such as review and comment on contractor submittals, verify compliance of works with approved design and contract, Inspect, certify, and report progress, support testing, commissioning, and handover, issue site instructions within the contract scope.The supervision Consultant’s role does not cover approving design as the legal EoR or AoR, stamping drawings, taking responsibility for permanent design, or replacing the design consultants or authorities.Question 08: Will the UN be utilizing a Design Build (DB) or Design Bid Build (DBB) contract vehicle for the selection of a General Contractor?  Has or will an Architect and Engineering (AE) firm be solicited and selected for the design of this project?Answer 08: A design firm is already working on the technical plans, and we will share the specific details about the construction contract when the Construction bidding process is launched.Question 09: What are acceptable means of submitting a Performance Security (PS)?Answer 09: The Performance Security shall be submitted in the form of a Bank Guarantee issued by a bank approved by the Employer. Refer to SECTION IV: Schedule of Details, Schedule 1: Contract Details, numeral 3.2.Question 10: Is the Construction Supervision "Engineer" position responsible for and/or acting as the final sign off, approver, engineer of record (EoR), or architect of record (AoR)?  Or is this term used interchangeably, like a "project engineer"?Answer 10: Please refer to Answer No. 7.Question 11: The December discussion indicated the desired construction start in Q1 of 2026 or early Q2. Is this still a reasonable desired target?Answer 11: While this remains our target, the exact start date will depend on the completion of the procurement phase and the mobilization of the selected contractor.

New clarification added: Question 03: Please forward me the design plans for the proposed tender.Answer 03: Please be advised that the final designs will be shared with the successful bidder once they have been fully completed and finalized. Question 04: I would also like to request an extension deadline for the tender by two weeks to help me collate and submit a bid.Answer 04: To ensure our review process stays on track, we are unable to grant extensions at this time. The submission deadline remains 02 Februrary 2026, 18:00 UTC (14:00 hrs BarbadosTime).

New clarification added: Question 01: Please clarify if resumes are required for both listed key and 'additional' experts.Answer 01: Please note that, for the evaluation, only the resumes of the Key Personnel are required. Resumes for non-key or support staff are not required at this stage.Question 02: If a biomedical engineer is required. This position was listed in the RFP but not in the provided excel for the fee breakdown.Answer 02: Please note that the daily rate for the Medical Equipment Specialist / Biomedical Engineer must be submitted using Schedule 4.1.B (Daily Rate Schedule).

New amendment added #3: Amendment No. 3Interested bidders should take into account the following modifications to the request for proposal document for the RFP/2025/60159 process, which must be considered when preparing their quotations: In the eSourcing Platform Section “Documents” The following document has been removed: Consultant_Services_RFP_Section_II_III_IV_V_Amendment N° 02.pdfThe following document has been added:Consultant_Services_RFP_Section_II_III_IV_V_Amendment N° 03.pdfThe changes to the document are as follows:SECTION IV: SCHEDULE OF DETAILS. SCHEDULE 2: PROJECT SPECIFIC INFORMATION 2.1 Project Details. (a.) Title.(c.2.) Agreement with UNOPSDeleted from the document: red textNew text included with the amendment: blue text.SECTION V: REQUIREMENTSSCHEDULE 3: REQUIREMENTS OF THE EMPLOYER3.1 Scope of ServicesNumber 3: Comprehensive and explicit scope of the Services, items (b.4, b.10).Number 7: Health, safety, social and environmental (HSSE) requirements.Number 9: The list of all Deliverables and/or the Consultant’s Documents related to the Services, ítem (d).Deleted from the document: red textNew text included with the amendment: blue text.3.2 Consultant’s DelegationsNumber 15: 13 - Variations (Technical Review Only)New text included with the amendment: blue text.The following document has been removed: 4.1.A Breakdown of the Fees and Reimbursable cost_Amendment N° 01.xlsxThe following document has been added:4.1.A Breakdown of the Fees and Reimbursable cost_Amendment N° 03.xlsxThe changes have been included in the document as follows:Updated values ​​and new text included with the amendment: blue text.Taking this amendment into account, the rest of the document remains unchanged.UNOPS

New amendment added #2: Amendment No. 2Interested bidders should take into account the following modifications to the request for proposal document for the RFP/2025/60159 process, which must be considered when preparing their quotations: In the eSourcing Platform Section “General”The date is amended as follows:Deadline for clarifications: Date and time: 2026/01/15, at 2:00 p.m. Barbados time.Deadline for submitting proposals: Date and time: 2026/02/02, at 2:00 p.m. Barbados time. In the eSourcing Platform Section “Particulars”The date is amended as follows:Clarifications/pre-bid meeting date: 2026-01-13Clarifications/pre-bid meeting details:  Date and time: January 13, 2026, at 2:00 p.m. Barbados time.Site visit/inspection date: 2026-01-09Site visit/inspection details: Date and time: January 09, 2026, at 2:00 p.m. Barbados time. In the eSourcing Platform Section “Documents” The following document has been removed: Consultant_Services_RFP_Section_II_III_IV_V.pdfThe following document has been added:Consultant_Services_RFP_Section_II_III_IV_V_Amendment N° 02.pdfThe changes to the document are as follows:SECTION V: REQUIREMENTSSCHEDULE 3: REQUIREMENTS OF THE EMPLOYERPoint 9: The list of all Deliverables and/or the Consultant’s Documents related to the Services, item (h):Deleted from the document: Red textNew text included with the amendment: Blue text.Taking this amendment into account, the rest of the document remains unchanged.UNOPS

New clarification added: Dear Offerors,Please take note of the following Clarification No. 1 regarding the schedule for RFP/2025/60159.We regret to inform you that, due to force majeure, the Pre-Site Inspection scheduled for today and the Pre-Bid Meeting scheduled for tomorrow must be POSTPONED.The new dates and times for these activities will be officially communicated shortly through an Amendment to the RFP documents.Please disregard the previous schedule for the following events until further notice:SUSPENDED EVENTS:A. Site visit/inspectionOriginal Date: December 18, 2025, at 02:00 p.m.Status: POSTPONED - New date to be communicated via Amendment.B. Clarifications/pre-bid meetingOriginal Date: December 19, 2025, at 02:00 p.m.Status: POSTPONED - New date to be communicated via Amendment.We apologize for any inconvenience this late notice may cause and appreciate your understanding.Kind regards,UNOPS

New amendment added #1: Amendment No. 1Interested bidders should take into account the following modifications to the request for proposal document for the RFP/2025/60159 process, which must be considered when preparing their quotations: In the eSourcing Platform Section “Particulars”The following information has been added:Site visit/inspection details: Date and time: December 18, 2025, at 2:00 p.m. Barbados time.Additional information:Mandatory Requirement – Separation of ProposalsAll forms and documents containing prices, rates, costs, or any financial information shall be submitted exclusively as part of the Financial Proposal.The inclusion of any price-related information in the Technical Proposal constitutes a material non-compliance and may lead to the rejection of the Offer without further evaluation.In accordance with Article 23 (Proposal Submission) of Section I – Instructions to Offerors, Offerors shall ensure that any forms, annexes, or documents containing prices or financial information are included exclusively in the Financial Proposal. In the eSourcing Platform Section “Documents” The following document has been removed: 4.1.A Breakdown of the Fees and Reimbursable cost.xlsxThe following document has been added:4.1.A Breakdown of the Fees and Reimbursable cost_Amendment_No 1.xlsxThe changes have been included in the document as follows:Value updated in the document: blue text. In the eSourcing Platform Section “Documents” The following document has been removed: Consultant_Services_RFP_Section_IV_ReturnableSchedules.docxThe following document has been added:Consultant_Services_RFP_Section_IV_ReturnableSchedules_Amendment N° 01.docxThe changes have been included in the document as follows:New text included with the amendment: blue text.Taking this amendment into account, the rest of the document remains unchanged.UNOPS