Quality Control for the Digitisation of Cadastral Maps, Albania.
UNOPS
Quality Control for the Digitisation of Cadastral Maps, Albania.
Request for proposal
Reference:
RFP/2025/60416
Beneficiary countries or territories:
Albania
Registration level:
Basic
Published on:
11-Dec-2025
Deadline on:
12-Jan-2026 12:00 (GMT 0.00)
Description
This RFP refers to the procurement of: Quality Control for the Digitization of Cadastral Maps, Albania.
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Climate change mitigation and adaptation
Environmental
The tender contains sustainability considerations for preventing or minimizing damage associated with climate change.
Examples:
Energy efficiency, greenhouse gas reporting and emission offsetting.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
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Factor analysis
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Multivariate analysis
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Regression analysis
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Sampling surveys
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Time series analysis
New clarification added: Please kindly clarify if CVs for QC Experts are required, or short introductions could be sufficient instead?Answer: Please refer to the amendment number 4 of the RFP, related to this clarification.Thank you
Edited on:
24-Dec-2025 14:53
Edited by:
webservice@unops.org
New amendment added #4: This amendment relates to an update of Section II: Qualification Criteria, as follow:- the requirement for key staff Project Manager/Team leader: Minimum seven (7) years working experience in Quality Control and/or Management of projects dealing with cadaster, digitising, mapping and/or property registration;- Bidders shall provide CVs for their proposed key/core personnel, as per Returnable Form I: Format for Resume of Proposed Key Personnel, under Section IV - Returnable Bidding Forms ("Documents" section)The amended parts are highlighted in yellow in the document: V2 - RFP Section II - Qualification criteria - Quality Control for Digitization of Cadastral Maps in Albania.UNOPS advises to remian up to date with the published amendment.
Edited on:
23-Dec-2025 14:03
Edited by:
webservice@unops.org
New clarification added: Is it po ssible to participate in this tender if we have participated in the tender of Digitalisations os the maps in Albania that is closed 15 of December. What are the possibilityes?Answer: Please refer to the Offerer's eligibility under Particulars section.
Edited on:
22-Dec-2025 16:24
Edited by:
webservice@unops.org
New clarification added: Please kindly attach the mentioned "video of the actual conditions of the maps and ToRs for the tender of Digitisation of Cadastral Maps, Albania", or clarify where they are available.Please also share the presentation shown on the pre-bid meeting held on 16 December. Answer: The video and the pre-bid meeting minutes are uploaded via the amendment #1.
Edited on:
22-Dec-2025 16:22
Edited by:
webservice@unops.org
New amendment added #3: This amendments has to do with the additional clarification on the offerer eligibility, under particulars tab.
Edited on:
22-Dec-2025 09:17
Edited by:
webservice@unops.org
New amendment added #2: This amendment concerns the following:The issuance of the pre-bid meeting minutes held on 16 December 2025 at 13:00 hours (Albanian time);The addition of a video illustrating the current condition of the maps;The addition of the previous tender's Terms of Reference, ref: RFP/2025/59824 – Digitisation of the Cadastre Maps, Albania;Updates to Section II: Evaluation Criteria.
Edited on:
18-Dec-2025 17:07
Edited by:
webservice@unops.org
New clarification added: With regard to Section III: Schedule of Requirements and the Sampling Unit Definition, regarding the 30% manual verification sample, is this percentage applied to the total number of map sheets in a batch, or the total number of individual parcels?Answer: The 30% quality control (QC) sample is applicable to each individual digitised map to be verified. The sample must be randomly distributed across the map, ensuring coverage of the most representative features and cases.
Edited on:
18-Dec-2025 11:27
Edited by:
webservice@unops.org
New clarification added: With regard to Section III: Schedule of Requirements and specifically with reference to the 21-Day Legal Limit Liability, the ToR mentions the 21-day limit for freezing Cadastral Zones. Can UNOPS confirm that the QC Contractor will not be penalized if this limit is exceeded due to delays outside their control (e.g., slow corrections by the DC or administrative delays by the SCA)?Answer: The 21-day legal limit for freezing cadastral zones, as referenced in Section III: Schedule of Requirements, relates to the overall digitisation and quality control workflow. The roles, responsibilities, and timelines of the digitisation contractor are clearly defined in the Digitisation Terms of Reference (herewith attached the video of the actual conditions of the maps and ToRs for the tender of Digitisation of Cadastral Maps, Albania, as a REFERENCE to the work that will be done by other Contractor_Digitising Contractor), including the procedures applicable in cases where the 21-day timeframe cannot be met. The QC Contractor is required to perform its tasks within the timeframes specified in its own Terms of Reference, based on the timely receipt of complete deliverables.UNOPS expects all contracted parties to coordinate closely to ensure timely implementation in line with contractual obligations, while recognizing that accountability for delays will be assessed in accordance with the respective contractual responsibilities.Please refer to the tender particulars: If the delay is owing to any other reasons related to the contractor and these have resulted in a loss to UNOPS, then liquidated damages must be applied.
Edited on:
18-Dec-2025 11:26
Edited by:
webservice@unops.org
New clarification added: With regard to Section III: Schedule of Requirements and specifically with reference to QC Reporting with 2 working days timeline. The ToR mandates a 2 working days turnaround for QC reports. Please clarify the exact trigger point: does the 48-hour clock start immediately upon data upload, or only after a preliminary automated check confirms data completeness?Answer: Chapter 10.2 of the ToR (Communication and Deliverable Acceptance Protocol), subsection Deliverable Acceptance Sequence, stipulates that the QC Contractor performs independent verification against the approved quality criteria and issues a QC Report (Accepted / Rejected) within two (2) working days of receipt.While no thresholds in hours are specified, the ToR clearly defines a timeframe of two working days from receipt, within which all QC activities are to be completed.It should also be noted that this QC assignment concerns the verification of AS-IS digitisation outputs of cadastral map data and does not require cross-checks or synergies with other registers (e.g. Kartelas) and other multi-verifications.
Edited on:
18-Dec-2025 11:24
Edited by:
webservice@unops.org
New clarification added: With regard to Section III: Schedule of Requirements and specifically with reference to QC Reporting with 2 working days timeline. The ToR mandates a 2 working days turnaround for QC reports. Please clarify the exact trigger point: does the 48-hour clock start immediately upon data upload, or only after a preliminary automated check confirms data completeness?Answer: Chapter 10.2 of the ToR (Communication and Deliverable Acceptance Protocol), under the sub-section Deliverable Acceptance Sequence, stipulates that the QC Contractor performs independent verification against the approved quality criteria and issues a QC Report (Accepted / Rejected) within two (2) working days of receipt.While no thresholds in hours are specified, the ToR clearly defines a timeframe of two working days from receipt, within which all QC activities are to be completed.It should also be noted that this QC assignment concerns the verification of AS-IS digitisation outputs of cadastral map data and does not require cross-checks or synergies with other registers (e.g. Kartelas) and other multi-verifications.
Edited on:
18-Dec-2025 11:23
Edited by:
webservice@unops.org
New clarification added: With regard to Section III: Schedule of Requirements and specifically with reference to QC Reporting with 2 working days timeline. The ToR mandates a 2 working days turnaround for QC reports. Please clarify the exact trigger point: does the 48-hour clock start immediately upon data upload, or only after a preliminary automated check confirms data completeness?Answer: Chapter 10.2 of the ToR (Communication and Deliverable Acceptance Protocol), under the sub-section Deliverable Acceptance Sequence, stipulates that the QC Contractor performs independent verification against the approved quality criteria and issues a QC Report (Accepted / Rejected) within two (2) working days of receipt.While no thresholds in hours are specified, the ToR clearly defines a timeframe of two working days from receipt, within which all QC activities are to be completed.It should also be noted that this QC assignment concerns the verification of AS-IS digitisation outputs of cadastral map data and does not require cross-checks or synergies with other registers (e.g. Kartelas) and other multi-verifications.
Edited on:
18-Dec-2025 11:22
Edited by:
webservice@unops.org
New clarification added: With regard to Section III: Schedule of Requirements and specifically dependence on the Digitisation Contractor (DC), the ToR states that the Quality Control (QC) schedule shall be aligned with the DC's plan. Can you please clarify how delays caused solely by the DC will be managed? Will the QC Contractor be granted an extension or compensation for idle resources if the DC fails to submit batches on time?Answer: The digitisation contract will be implemented in parallel with the quality control (QC) contract. The digitisation contractor is required to complete the work for each cadastral zone, after which the QC contractor will perform the corresponding quality control activities. The digitisation contractor will be subject to contractual requirements to ensure that the work is delivered both on time and in compliance with quality standards, assuring that all activities (digitisation, quality verification by the QC contractor, and control by the State Cadastre Agency) will be completed within a maximum timeframe of 21 days per cadastral zone.
Edited on:
18-Dec-2025 11:21
Edited by:
webservice@unops.org
New clarification added: We received the RFP on 11 December 2025, and we appreciate the opportunity to submit a proposal.We respectfully wish to bring to your attention that the current submission deadline of 6 January 2026 falls directly within the international holiday period, during which many organizations, including ours, operate with limited staff availability due to Christmas and New Year holidays. As a result, a significant number of key personnel are out of the office over the coming weeks, which presents challenges in preparing a high-quality and fully compliant proposal within the allotted time.In light of the above, we kindly request a reasonable extension of the submission deadline.An extension would help ensure fair competition and allow all invited participants to prepare their proposals with the diligence and quality that UN procurement processes merit.We would greatly appreciate your consideration of this request and would be grateful for any indication of a revised timeline at your earliest convenience.Thank you very much for your understanding.We look forward to your positive response.Answer: Dear interested bidder, the submission deadline for the RFP was extended. UNOPS advises to remain up to date with the published amendment.
Edited on:
15-Dec-2025 12:28
Edited by:
webservice@unops.org
New amendment added #1: This amendment concerns the extension of the submission deadline, following requests from bidders due to the holiday season.
Edited on:
15-Dec-2025 12:05
Edited by:
webservice@unops.org