Emergency Procurement: Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast

New amendment added #2: Dear Bidders,Please be advised that the below amendments are made to the RFQ requirements:RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1 Lot 3  Intubation video laryngoscope -  1 pcsClause 3.6 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1 has been amended to be read as follows: “Reusable metal blade MACINTOSH( Single-use blades may be offered only as an additional or optional accessory)”Clause 3.12 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1 has been amended to be read as follows: “User Interface Equipped with a high-quality touchscreen display or buttons controls”Clause 3.15 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1  has been amended to be read as follows: “Connectivity USB and HDMI ports available for external device connection. Option with wired (USB/HDMI) and wireless (SD card or Wi-Fi) data transfer methods are acceptable”Clause 3.16 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1  has been amended to be read as follows: “Data Transfer Capability to transfer patient data using a USB flash drive. Option with wired (USB/HDMI) and wireless (SD card or Wi-Fi) data transfer methods are acceptable “Clause 3.24 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1  has been amended to be read as follows: “Length not less than 150cm.”Clause 3.25 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1  has been amended to be read as follows: “Mobile monitor stand – ( The mobile monitor stand will be treated as an optional accessory depending on the configuration offered)”Clause 3.26 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1  has been amended to be read as follows:” The presence of at least 5 supports with antistatic wheels OPTIONAL “Clause 3.27 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1  has been amended to be read as follows:”Height of at least 130 cm;  OPTIONAL Clause 3.28 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1  has been amended to be read as follows:”Presence of a crossbar for mounting the monitor; OPTIONALClause 3.28 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1  has been amended to be read as follows:”Presence of a tray, dimensions of approx 30x20x15 cm (LxWxH ).OPTIONAL”RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast_Lot 3 rev.1 has been amended accordingly.Please check the amendment documents:RFQ_Section_II_RFQ_2025_59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.2RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast_Lot 3 rev.2in the Documents section. 

New clarification added: As part of the preparation for participation in the international tender, we propose considering the possibility of amending the medical-technical requirements (MTR). This would allow a wider range of potential suppliers and partners from different countries to participate, increasing competition and potentially securing more favorable conditions for the client.Such adjustments would also create additional opportunities for developing new partnerships and long-term strategic relationships, enhancing transparency and openness in the procurement process. We are confident that this will contribute to a more effective and successful tender.Proposed changes:1.     “HD videolaryngoscope. Based on CMOS technology” – keep the wording “Full HD (1080p) videolaryngoscope”.2.     “Screen size: not less than 8 inches” – replace with “Display not less than 3 inches (or 15.6 inches if using a control module)”.3.     “Display resolution: not less than 1920×1200” – clarify as “not less than 1920×1080 (Full HD)”.4.     “Reusable metal Macintosh blades 0–4” – clarify as “Single-use sterile blades 2–5 (or reusable, as per user requirement)”.5.     “Mobile monitor stand with 5 supports” – mark as an optional accessory.6.     “Cable for connecting monitor and videolaryngoscope, length not less than 200 cm” – clarify as “Connecting cable, length not less than 150 cm (depending on configuration)”./Dear Bidder,Thank you for your interest in the tender. Please fins below the clarifications on your questions.Consolidated Answers – Videolaryngoscope MTR ClarificationsClause 1: Accepted. The wording “Full HD (1080p) videolaryngoscope” will be used in the specification.Clause 2: Partially accepted . The minimum display size requirement remains 8 inches, applicable to  integrated or  workstation displays. If the display is not integrated, any larger or superior workstation display solution will be acceptable, provided it ensures clear image visualization and ergonomic operation.Clause 3: Accepted. The display resolution requirement will be clarified as Full HD (1920×1080).Clause 4: Accepted with clarification. Reusable metal Macintosh blades (sizes 0–4) remain mandatory. Single-use sterile blades may be offered as an optional accessory only.Clause 5: Accepted. The mobile monitor stand will be treated as an optional accessory, depending on the configuration offered.Clause 6: Accepted. The minimum cable length requirement will be not less than 150 cm, recognizing configuration variations between portable and modular systems.Thank you.

New clarification added: As part of the preparation for participation in the international tender, we propose considering the possibility of amending the medical-technical requirements (MTR). This would allow a wider range of potential suppliers and partners from different countries to participate, increasing competition and potentially securing more favorable conditions for the client.Such adjustments would also create additional opportunities for developing new partnerships and long-term strategic relationships, enhancing transparency and openness in the procurement process. We are confident that this will contribute to a more effective and successful tender.Proposed changes:1. “HD videolaryngoscope. Based on CMOS technology” – keep the wording “Full HD (1080p) videolaryngoscope”.2. “Screen size: not less than 8 inches” – replace with “Display not less than 3 inches (or 15.6 inches if using a control module)”.3.  “Display resolution: not less than 1920×1200” – clarify as “not less than 1920×1080 (Full HD)”.4.  “Connection: USB and HDMI ports” – replace with “Data transfer via SD card or Wi-Fi (optional)”.5.     “Reusable metal Macintosh blades 0–4” – clarify as “Single-use sterile blades 2–5 (or reusable, as per user requirement)”.6.     “Mobile monitor stand with 5 supports” – mark as an optional accessory.7.     “USB and HDMI ports for connecting external devices” – remove or replace with “Data reading and transfer via SD card”.8.     “Cable for connecting monitor and videolaryngoscope, length not less than 200 cm” – clarify as “Connecting cable, length not less than 150 cm (depending on configuration)”./ Dear Bidder,Thank you for your interest in the tender. Please find below the clarifications on your questions.Clause 1: Accepted. The wording “Full HD (1080p) videolaryngoscope” will be used in the specification.Clause 2: Accepted with clarification. The minimum display size requirement remains 8 inches, applicable to integrated or workstation displays. If the display is not integrated, any larger or superior workstation display solution will be acceptable provided it ensures clear image visualization and ergonomic operation.Clause 3: Accepted. The display resolution requirement will be clarified as Full HD (1920×1080).Clause 4: Accepted. Both wired (USB/HDMI) and wireless (SD card or Wi-Fi) data transfer methods are acceptable, provided secure data transfer and compatibility with hospital IT systems are ensured.Clause 5: Accepted with clarification. Reusable metal Macintosh blades (sizes 0–4) are mandatory. Single-use blades may be offered only as an additional or optional accessory.Clause 6: Accepted. The mobile monitor stand will be treated as an optional accessory depending on the configuration offered.Clause 7: Accepted. The requirement will allow USB, HDMI, SD card, or Wi-Fi connectivity options for data reading and transfer.Clause 8: Accepted. The minimum cable length requirement will be not less than 150 cm, recognizing configuration variations between portable and modular systems.Thank you.

New clarification added: Dear UNOPS Procurement Team,We kindly request an extension of the period for clarification of the medical and technical requirements and the deadline for submission of proposals for the current tender RFQ/2025/59685.Given the scale and complexity of this procurement, additional time is required to thoroughly review the specifications and prepare a comprehensive and responsive proposal. The extension of the clarification period will allow us to review all technical aspects in detail, while the extension of the submission deadline will allow us to complete the development of a high-quality proposal that fully meets UNOPS requirements.We sincerely request that you consider this extension in order to ensure fair competition and high-quality participation by all potential bidders. Yours sincerely./Dear Bidder,Thank you for your interest in the tender. Please find below the clarification on your questions.We kindly acknowledge receipt of your request. Please note that the tender was published on 07.10.2025, with a submission deadline set for 21.10.2025. The clarification period ends on 13.10.2025. The terms provided are comprehensive and should be sufficient for the preparation of your proposal.Thank you.

New amendment added #1: Dear Bidders,Please be advised that the below amendments are made to the RFQ requirements:RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast Lot 3  Intubation video laryngoscope -  1 pcsClause 3.2 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows: “HD video laryngoscope Based on CMOS technology;proposed configuration with optional workstation and multiple boot/display options is acceptableClause 3.13 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows: “Display – Screen Size Diagonal not less than 8″, configurations – display integrated on the device or connected via a workstation – are acceptable”Clause 3.14 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows: “Display – Resolution Not worse than 1920 × 1200 pixels (Full HD+ quality)- devices with integrated device display or  workstation display are acceptable”Clause 3.18 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows: “storage on removable SD card or USB Drive “Lot 6 Endoscopic stand (video gastroscope, bronchoscope, colonoscope) - 1 pcsClause 6.3.13 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows:”Additional channel for water optionally “Clause 6.7.2 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows: “Flow rate – not less than 400ml/min”Clause 6.7.4 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows:”systems using pump cartridges or  systems using direct sterile-water delivery “Clause 6.10.7 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows:”Continuous monitoring of the tightness of the endoscope during the entire time of processing   or systems performing leak testing prior to the cycle “Clause 6.10.9 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows:”The possibility of processing endoscopes with non-hermetic electrical components that cannot be completely immersed in the disinfectant solution and water or any options  that washer-disinfector ensuring  safe and effective processing of endoscopes in accordance with their design and validated manufacturer instructions”Clause 6.11.1 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows:”The endoscope storage cabinet shall ensure the safe storage and maintenance of microbiological cleanliness of endoscopes after reprocessing.Both configurations are acceptable:• Cabinets with integrated disinfection and drying functions, or• Cabinets providing drying with filtered clean air after disinfection performed in a washer-disinfector.”Clause 6.11.4 of the RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast  has been amended to be read as follows: “Cabinet with rotary stands or dedicated holders for at least five endoscopes “RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast_Lot 3 has been amended accordingly.RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast_Lot 6  has been amended accordingly.Please check the amendment documents:RFQ_Section_II_RFQ_2025_59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast rev.1RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast_Lot 3 rev.1RFQ_Section_II_RFQ/2025/59685_Schedule of requirements Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast_Lot 6 rev. 1in the Documents section.

New clarification added: Dear UNOPS Procurement Team,We kindly submit the following clarifications and proposed technical adjustments for your consideration regarding the tender specifications:Clause 6.7.2 – The current requirement specifies a flow rate not less than 500–1400 ml/min.We propose changing this to a flow rate of not less than 400–700 ml/min. The normal operation of the endoscopic water pump requires a flow rate within this range, which ensures adequate cleaning and visualization without excessive pressure. Higher flow rates are unnecessary and may risk the integrity of the endoscope.Clause 6.7.4 – The current requirement specifies a pump cartridge.We propose removing this requirement. These devices deliver sterile water directly to the endoscope without the use of replaceable cartridges. Maintaining this clause limits participation of manufacturers using alternative, equally safe mechanisms.Clause 6.10.7 – The specification currently requires continuous monitoring of the tightness of the endoscope during the entire time of processing.We propose that the leak (tightness) test should be performed before the start of the reprocessing cycle. Continuous monitoring throughout the process is unnecessary, as a leak test at the beginning ensures the endoscope’s integrity in line with international standards.Clause 6.10.9 – The requirement mentions the possibility of processing endoscopes with non-hermetic electrical components that cannot be completely immersed in disinfectant solution or water.We propose that the washer-disinfector shall ensure safe and effective processing of endoscopes according to their design and manufacturer’s instructions. The current clause limits participation to a narrow range of devices, while the proposed wording maintains safety and allows compatibility with various endoscope types.Clause 6.11.1 – The current requirement calls for disinfection availability integrated in the cabinet.We propose that the storage cabinet should provide drying of endoscopes with filtered dry air after disinfection. Combining disinfection and storage functions increases the risk of cross-contamination and complicates validation. According to best practices, disinfection should occur in a washer-disinfector, while the cabinet should provide drying and clean-air circulation.Clause 6.11.4 – The current requirement specifies the number of hooks for hanging instruments to be not less than five.We propose that the cabinet should be equipped with rotary stands or dedicated holders for at least five endoscopes to prevent entanglement and ensure safe, ergonomic storage. Using simple hooks is unsuitable for flexible endoscopes due to potential twisting or damage. Rotary stands or holders provide safer, proper storage with optimal air flow.Clause 6.3.13 – The current specification requires an additional channel for water.We propose removing this requirement for gastroscopes. Gastroscopes are designed with an integrated water supply system that ensures lens cleaning during procedures. Therefore, an additional water channel is redundant and may unnecessarily restrict participation.Clause 6.2.6 – The specification currently requires video inputs: 1× DVI, 1× SDI or SD or HD, 1× VGA, and 1× Component.We propose simplifying this to: at least one of the following – 1× SDI (SD or HD) or 1× DVI or 1× VGA or 1× Component. SDI supports both SD and HD digital signals and ensures stable, high-quality transmission. Requiring multiple input types is redundant and limits eligible suppliers.Dear Bidder,Thank you for your interest in the tender. Please find below the clarifications on your questions.Clause 6.7.2: Partially accepted. Systems with a flow rate starting from at least 400 ml/min are acceptable, provided they ensure adequate irrigation performance and compatibility with the offered endoscopes. The upper limit is indicative and not restrictive. Specification will be amended accordingly.Clause 6.7.4: Accepted. Both solutions — systems using pump cartridges and systems using direct sterile-water delivery — are acceptable, provided infection-control and patient-safety standards are met.Clause 6.10.7: Accepted. Both options — systems performing leak testing prior to the cycle and systems providing continuous monitoring during the cycle — are acceptable, provided compliance with recognized standards (e.g., ISO 15883-4) is ensured.Clause 6.10.9: Accepted. The washer-disinfector shall ensure safe and effective processing of endoscopes in accordance with their design and validated manufacturer instructions.                                                                                                                                               Clause 6.2.6: Accepted. Specification will be amended to require at least two mandatory video inputs – SDI (SD or HD) and DVI – ensuring compatibility with high-quality video processors and stable image transmission. Additional inputs such as VGA or Component remain optional.Clause 6.3.13: Accepted. The additional channel for water shall be considered optional. Offers with gastroscopes featuring a single integrated air/water channel will be acceptable under the existing requirement.Clause 6.11.1: Accepted. Both configurations – cabinets with integrated disinfection or drying/filtered-air storage after disinfection – are acceptable, provided infection-control and safety standards are ensured.Clause 6.11.4: Accepted. Cabinets with rotary stands or dedicated holders for at least five endoscopes are acceptable as an equivalent to fixed hooks, ensuring safe storage and proper air flow.Thank you.Procurement team.

New clarification added: Dear UNOPS Procurement Team,We kindly submit the following clarifications and proposed technical adjustments regarding the tender requirements:Clause 3.2 – The current specification requires an HD video laryngoscope based on CMOS technology with a touchscreen LCD display and workstation.We would like to clarify that such a screen is sufficient for normal operation of the video laryngoscope. The proposed configuration includes a workstation for better visualization of the captured image.Clause 3.13 – The current requirement specifies that the display screen size diagonal should not be less than 8 inches.We propose that the diagonal screen size of the workstation should be at least 8 inches, as an 8-inch video laryngoscope itself is very inconvenient due to its size. For better visualization, the kit includes a workstation with a separate display.Clause 3.14 – The requirement states that the display resolution should not be worse than 1920 × 1200 pixels (Full HD+ quality).We propose that this requirement should apply to the workstation display, with a resolution of no less than 1920 × 1200 pixels (Full HD+ quality). This ensures better visualization through the workstation’s separate display.Clause 3.18 – The specification mentions storage on a removable SD card.We propose allowing storage on a removable SD card or USB drive. USB is a more common and convenient way to store images and videos, allowing them to be easily transferred to any computer.We would highly appreciate your confirmation whether the above proposed clarifications and modifications can be accepted within the scope of the tender technical specifications.Thank you very much for your attention and kind consideration./Dear Bidder,Thank you for your interest in the tender. Please find below the clarfications on your questions:Clause 3.2: Accepted. The proposed configuration with optional workstation and multiple boot/display options is acceptable, provided all essential functions of the laryngoscope remain operational independently of the workstation. The specification will be amended accordingly.Clause 3.13: Accepted. The minimum 8-inch screen size requirement applies to the workstation display. Both configurations – display integrated on the device or connected via a workstation – are acceptable, provided that visualization and ergonomics are ensured.Clause 3.14: Accepted. The Full HD+ (1920 × 1200 pixels) resolution requirement remains applicable to all offered display configurations, including both the integrated device display and the workstation display. Both display and boot options are acceptable, provided the required resolution is maintained.Clause 3.18: Accepted. Storage on either a removable SD card or USB drive is acceptable, provided that secure and convenient data access and transfer are ensured, in line with applicable data protection and medical device standards.Thank you.Procurement team.

New clarification added: Dear UNOPS,Could you please clarify the language requirements: For participants registered in Ukraine, is it mandatory to provide English translations of official documents — such as statutory registration papers, declarations, and certificates of conformity to Technical Regulation No. 753, as well as other supporting certificates currently issued in Ukrainian?Thank you in advance for your reply! /Dear Bidder,Thank you for the interest in the tender. All Returnable Bidding Forms under the document - RFQ_Section_III_RFQ/2025/59685_Returnable Bidding Forms Provision of Endoscopy and Laparoscopy medical equipment to Mykolaiiv oblast must be submitted in English.Other documments related to the registration of the entity,  certificates, previouse contracts, ertificates of conformity to Technical Regulation No. 753,  etc. could be provided in Ukranian language.Thank you.Procurement team.