Long Term Arrangement for Cleaning Services for United Nations Agencies in Malaysia for 3 years
Dear Valued Bidders,
Greetings from UNICEF Malaysia.
United Nations Children's Fund (UNICEF) Malaysia Country Office wishes to invite you to participate in a tender for " LIBS-2025- 9200208 - Long Term Arrangement for Cleaning Services for United Nations Agencies in Malaysia for 3 years” through a competitive bidding process. In this respect, UNICEF would like to invite you to submit technical and financial proposals as outlined in Invitation to Bid for Services (ITBS) and the terms and conditions contained herein.
1. Receipt of Invitation and Intent to Submit
Kindly acknowledge receipt of this invitation and confirm your Interest/Intent to submit by replying to this email by 06 October 2025.
2 Request for Clarification
If you have any enquiries regarding the tender documents, please submit them using "Annex G - Enquiries & Clarification Form" and ensure you reply to all recipients in this email.
Deadline: 09 October 2025, 17:00 Malaysia Time
3. Proposal Submission
All proposals must be submitted via email ONLY to mlya-procurement@unicef.org by:
⏳ 16 October 2025, 17:00 Malaysia Time
❗ Late submissions will not be considered.
❗ Please do not copy to any UNICEF personnal email addresses.
4. Tender Documents
Please review and complete the following documents:
- LIBS-2025-9200208 (Including Annex A – UNICEF General Terms and Conditions)
- Read & sign the form at Page 5
- Annex B - Terms of Reference
- Annex C- 9200208 Technical Proposal Template
- Annex D- 9200208 Financial Proposal Template
- Annex E - MDM Vendor Master Registration
- With bank account proof (e.g. cancelled check, bank statement, or bank letter)
- Recent 2 years audited Financial statement
- Annex F - UNGM Vendor Registration
- Annex G- Enquiries & Clarification Form
Key Dates & Deadlines
📌Confirmation of Interest/Intent to Bid By 06 October 2025
📌Enquiries & Clarifications By 09 October 2025, 17:00 Malaysia Time
📌Proposal Submission to mlya-procurement@unicef.org By 16 October 2025, 17:00 Malaysia Time
NOTES:
- Please ensure that the financial proposal is submitted in a separate document from the technical proposal.
- Failure to comply with this requirement may result in disqualification
Sustainable Procurement practices integrate requirements, specifications, and criteria that are compatible and in favour of the protection of the environment, the social progress and in support of economic development. These practices seek resource efficiency, improve the quality of products and services, and ultimately optimize costs (HLCM Procurement Network). Sustainable Procurement is one of the Sustainable Development Goals (SDGs) (goals 12 and 12.7), and it also contributes to the achievement of all SDGs. This procurement opportunity is considered sustainable as it incorporates at least three sustainability considerations, in accordance with the HLCM Procurement Network's Sustainable Procurement Working Group - Sustainability Indicators Framework. To learn more about which considerations are included in this procurement opportunity, please see below for a specific description. For more information, contact the procurement official or author of this procurement opportunity.
The tender contains sustainability considerations related to human rights, fundamental principles and rights at work, occupational health and safety, fairly traded goods, targeted employment of people with disabilities, etc.
The tender contains sustainability considerations regarding local MSMEs, local communities or disadvantaged groups.
Examples:
Reserved labour opportunities for local communities, use of local materials, reserved procurements for local companies
The tender contains sustainability considerations for the prevention of polluting emissions to air, solid waste to land and discharges to water.
Examples:
EMS, waste management and wastewater management.