RFP/1647/HCR/SUP/PL/25/05 ACCOMMODATION AND CONFERENCE FACILITY SERVICES

UNHCR
RFP/1647/HCR/SUP/PL/25/05 ACCOMMODATION AND CONFERENCE FACILITY SERVICES Request for proposal

Reference: RFP/1647/HCR/SUP/PL/25/05
Beneficiary countries or territories: Poland
Registration level: Basic
Published on: 27-Aug-2025
Deadline on: 19-Sep-2025 16:30 (GMT 2.00)
Description

Dear Sir/Madam,
 
You are kindly invited to participate in the UNHCR tender for the provision of RFP/1647/HCR/SUP/PL/25/05 ACCOMMODATION AND CONFERENCE FACILITY SERVICES 

OR UNHCR RESPONSE OFFICES IN POLAND.

 

Time Schedule:

Pre-bid Conference attendance confirmation deadline

04 September 2025

 

Pre-bid meeting (via TEAMS)

05 September 2025- at 13:30 hrs.

Please submit participants in advance to olgun@unhcr.org

Deadline for Clarifications

12 September 2025- at 23:59 hrs.

To be sent to panfilow@unhcr.org and olgun@unhcr.org

Deadline to Submit Proposals

19 September 2025– at 16:30 hrs.

 

 

Proposals should NOT be addressed to the email addresses in this email. Proposals should be submitted via UNHCR’s Cloud ERP Supplier Portal.

 

Bidder MUST be registered and the Supplier Portal can be accessed via the following URL: https://www.unhcr.org/get-involved/work-us/become-supplier/how-become-supplier 

Click ‘Supplier registration portal’ for suppliers new to doing business with UNHCR.

Click ‘Supplier portal log-in’ for suppliers previously registered with UNHCR.

Please read UNHCR Supplier Portal Manual carefully for registration and submission via UNHCR’s Supplier Poral.

 

The subject solicitation can be found on the Supplier Portal under ‘View Active Negotiations’ by searching either of the following information:

 

Negotiation:

1647

Title:

RFP FOR ACCOMMODATION AND CONFERENCE FACILITY SERVICES

 

During the search pay attention to indicating (see below) if you have received the invitation via the portal or not. This email does not determine your invitation status, only if you received a notification via the portal.

 

In order to assist you with the preparation of your offer, kindly look at the attached documents and read them carefully:
 

  • Negotiation 1647 PDF
  • Annex A:         Terms of Reference (TOR)
  • Annex B:         Financial Proposal Form
  • Annex C:         Vendor Registration Form (NEW)
  • Annex D:         UNHCR General Conditions of Contracts for the Provision of Services 2018
  • Annex E:         UN Supplier Code of Conduct
  • Annex F:          UNHCR Cloud ERP Supplier Portal Guidelines (MANUAL)

 

You may download the documents via the portal under the subject “Negotiation” by going to Actions > View