SUPPLY OF PHARMACEUTICALS TO SENEGAL COUNTRY OFFICE

INVITATION TO BID

ITB No. UNFPA/SEN/14/030

FOR SUPPLY OF PHARMACEUTICALS TO SENEGAL COUNTRY OFFICE

COVER LETTER

Dear Sir/Madam,

1. The United Nations Population Fund (UNFPA), an international development Agency, invites sealed bids for the supply of pharmaceuticals for its programme in Senegal.

2. Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing price information shall be submitted together.

3. The Bidder shall not be required to quote for all items. However, Bidders are encouraged to quote for as many items as possible.

4. To enable you to submit a bid, please read the following attached documents carefully:

5. The bid shall reach UNFPA’s reception or the email inbox of bidtender@unfpa.dk  no later than 18 July 2014 13:00 Copenhagen time[1].

6. The bid shall be opened on 18 July 2014, at 15:00 Copenhagen time at UN City, Marmorvej 51, 2100 Copenhagen, Denmark. Bidders or their authorized representatives may attend the bid opening.  Kindly confirm by e-mail to  abdou@unfpa.org  by26 June 2014 whether your company shall be represented at the bid opening. The bid opening report is available to all bidders upon request for a period of 30 days from the date of bid opening. Bidders or their authorized representatives may attend the bid opening.

7. Bids received after the stipulated date and time shall not be accepted under any circumstances. Bids delivered through courier and posted later than the due date shall not be registered and shall be returned unopened or shall be shredded. Bids submitted to any other email address than bidtender@unfpa.dk shall be rejected.

8. Bidders shall acknowledge receipt of this Invitation to Bid according to the Bid Confirmation Form, Section V, 1 of this solicitation document by email to Hamza Abdou, abdou@unfpa.org  no later than 26 June 2014 and to indicate whether or not a bid shall be submitted.  The acknowledgement shall provide company name, telephone number, fax number and the name of a contact person. If you are declining to bid, please confirm this via e-mail to UNFPA and please state the reasons for UNFPA to improve its effectiveness in future invitations.

9. Any questions relating to the attached documents shall be addressed in writing to the following person.

• Ndeye Fatou Ndiaye Ndaw, NPO SRSR email: ndiayediaw@unfpa.org for questions related to technical requirements.
• Hamza Abdou, procurement Specialist email:abdou@unfpa.org for questions relating to the bidding exercise.

Do not submit your bid to these contacts, or your bid will be disqualified.

10. This letter is not to be construed in any way as an offer to contract with your firm.

11. UNFPA strongly encourages all Bidders to register on the United Nations Global Marketplace (http://www.ungm.org). The UNGM is the procurement portal of the United Nations system. By registering on UNGM, vendors become part of the database that UN buyers use when searching for suppliers. Vendors can also access all UN tenders online and, by subscribing to the Bid Tender Service, vendors can be automatically notified via e-mail of all UN business opportunities that match the products and services for which they have registered. Instructions on how to subscribe to the Tender Alert Service can be found in the UNGM Interactive Guide for Suppliers http://www.ungm.org/Publications/UserManuals/Suppliers/UserManual_Supplier.pdf .

Yours sincerely,

Hamza Abdou

UNFPA

[Procurement Services Branche]