CANCELLED Supply of 30 ambulances and medical equipment for the West African Health Organization in Burkina Faso, CPT Lomé, Togo

Tender cancelled on 2025-12-23 10:57 UTC. The amounts of the technically compliant bids exceed the available budget for the various lots. For any inquiries, please contact Mame Mor DIOP. Email: MameMorD@unops.org, Phone: Senegal 772073651

New clarification added: Question 17:We kindly request an extension of the submission deadline to June 11, 2025, in order to explore compliant options and accommodate overlapping international public holidays. This additional time will enable us to coordinate effectively with our suppliers and ensure the submission of a comprehensive and competitive offer.We appreciate your understanding and consideration of this request, which will help ensure thorough preparation by all parties involved.Answer:As recently indicated in response to a similar request, and given the time constraints associated with the project schedule, we regret that we are unable to grant a further extension to the submission deadline.We thank you for your understanding and encourage you to finalize and submit your bid within the specified time frame.

New clarification added: Qusestion 15 :LOT 2 - Bf15 - Vascular Doppler - B. Technical Requirementscould you please explain, what does mean: 7. Speaker audio output of at least 250 mW.LOT 3 - BF 45 - Normal and Hypothermic Thermometerthe request is: Quickly measures temperature in 8 seconds.May we ask you to check the utime unit - for a "normal" thermometer it's normally about 5-10 minutes and not seconds temperature measures.Answer :Lot 2BF15 Vascular Doppler : This is, the audio output power of the speaker is ≥ 250 milliwatts (0.25 watts) requested.The vascular flow sounds should be loud enough for both the clinician and the patient to hear during examination (around around 85 to 90 dB sound pressure level).Lot 3BF 45 Normal and Hypothermic thermometer : The request is for a fast-response digital thermometer (whether normal / standard or hypothermia thermometer) should be able to give a stable, reliable temperature reading within about 8 seconds after being placed correctly (oral, rectal, axillary, etc.).Not about 5-10 minutes and not seconds temperature measures which is referring to mercury or alcohol thermometers. 

New clarification added: Qusestion 16 :LOT 2 - Bf15 - Vascular Doppler - B. Technical Requirementscould you please explain, what does mean: 7. Speaker audio output of at least 250 mW.LOT 3 - BF 45 - Normal and Hypothermic Thermometerthe request is: Quickly measures temperature in 8 seconds.May we ask you to check the utime unit - for a "normal" thermometer it's normally about 5-10 minutes and not seconds temperature measures.Answer :Lot 2BF15 Vascular Doppler : This is, the audio output power of the speaker is ≥ 250 milliwatts (0.25 watts) requested.The vascular flow sounds should be loud enough for both the clinician and the patient to hear during examination (around around 85 to 90 dB sound pressure level).Lot 3BF 45 Normal and Hypothermic thermometer : The request is for a fast-response digital thermometer (whether normal / standard or hypothermia thermometer) should be able to give a stable, reliable temperature reading within about 8 seconds after being placed correctly (oral, rectal, axillary, etc.).Not about 5-10 minutes and not seconds temperature measures which is referring to mercury or alcohol thermometers. 

New amendment added #3: The purpose of this amendment is (i) to attach the updated Annexes E1 and D1  and (ii) to extend the submission deadline by one additional week.

New clarification added: For the attention of companies:Correction to the answer given to question 2.5Q : BF33 – Vomit Bags: Are you requesting 300 boxes of 100 bags each (3 boxes per ambulance), or a total of 300 vomit bags (i.e., 3 boxes in total)?A : BFf33 : Supplied, packed 15 bags per box (600 boxs of 15 bags per box = 9000 bags) are requested              2. Correction to the answer given to question 10, Lot 513 – Biohazardous Waste Bag :13.9  Yes the Capacity is approximately 20 L or 50 L.”  and 13.3 “Quantity: One (1) of each size in each kit. (6000 Personal Protective Equipment Kit are requested).12. Hydroalcoholic solutionYes the bottles sizes requested are 100 ml and 500 ml.and 13.3 “Quantity: One (1) of each size in each kit (6000 Personal Protective Equipment Kit are requested).The updated Annexes E1 and D1 will be attached shortly via an amendment. 

New clarification added: Qusestion 15 :We would like to kindly request clarification regarding the bidding document: does the Purchaser envisage an additional extension of the deadline for Bid submission, specifically by an additional 20 calendar days?The reason for our request is that a number of our key manufacturing partners are currently on scheduled summer shutdowns. This has significantly limited our ability to obtain timely confirmations and accurate quotations, which are essential for preparing a complete and competitive proposal. As this situation is beyond our control, it directly affects the quality and comprehensiveness of our submission.An extension would allow us to ensure that both the technical and commercial aspects of our offer are fully aligned with your requirements, ultimately resulting in higher quality and more reliable proposals from all bidders.For these reasons, we respectfully request an extension of the submission deadline by 20 calendar days. We believe this would ensure fair competition and enable us to provide the most accurate and comprehensive offer possible.We kindly await your clarification on this matter.Answer :Due to time constraints, we cannot grant an additional 20 days, as a first extension of two weeks has already been granted.We will therefore grant an additional week (7 calendar days). The ITB will be amended accordingly.Furthermore, it should be noted that we initially granted a period of 25 days. An additional period of 14 days was granted. Following your request, we will add 7 calendar days, bringing the total submission period for this ITB to 46 calendar days.

New clarification added: Qusestion 14 :Please note under the document checklist tap to input the required the documents the below forms/Annexes taps are missing:- Form D- Form E- Form G- Form H- Documentation for the equipment. kindly advise, where we need to upload the relevant requested documents which taps are missing. Answer :Please note that the fields in question are available. To display them, you must activate the lots for which you wish to bid through the esourcing platform. 

New clarification added: Qusestion 13 : LOT 3 - Small biomedical equipment  -  BF28 - Syringe infusion device and BF29-Volumetric infusion devicFor both devices the requirements are : Input voltage: AC 220-240V, 50Hz, single-phase power supply with Type E or compatible plug.12V DC power supply (with ambulance vehicle connection plug).Please clarify the following: Are these alternative operating modes?Does the device require both connections simultaneously or only one?Is an internal voltage converter installed?Or do you accept it if the devices have one of the required connections?Answer :LOT 3BF 28 - Syringe infusion device and BF 29 - Volumetric infusion device : The requirements for the electrical power supply is AC 220 -240 V, 50 Hz, single-phase power source with Type E or compatible plug.The 12V DC power supply (with ambulance vehicle connection plug); is an DC - AC inverter power supply to be considered as an additional accessory for operating the Syringe or Volumetric infusion device in the ambulance during the transport of patients. 

New clarification added: Qusestion 9 : 1. In order to comply with Toyota Motor Corporation export control demands, we kindly request that you provide clarify on the source of funds. I understand that the funding originates from ECOWAS/CEDAO and call on you to provide details on the origin of the funds for this procurement please. Kindly share a webpage or project document that demonstrates/links the origin of the ECOWAS/CEDAO funds and its intended procurement use.2. In order to comply with Toyota Motor Corporation export control demands and benefit from official warranty terms, please urgently share a split of how many ambulances will be delivered to which ECOWAS/CEDAO countries. I understand that the vehicles will be delivered to Lome, after which they will be delivered to a host of different countries in the ECOWAS/CEDAO region. Since the official Toyota warranty is not transferable, we need to absolutely concrete the final delivery destinations prior to contract award to ensure warranty is available for the requested 2.8L engine model in its ultimate operating country. ECOWAS/CEDAO should be more than informed and aware on the split and we are relying on you to obtain this crucial bit of information to ensure a seamless bid for all bidders.Answer :ECOWAS funds come from contributions from ECOWAS member states, as well as grants and donations from development partners. Thus, UNOPS signed an agreement with WAHO to make this purchase. The contract between UNOPS and WAHO remains confidential.The ambulances will be distributed among the 15 ECOWAS countries, namely Benin, Burkina Faso, Cape Verde, Côte d'Ivoire, The Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone, and Togo.Qusestion 10 : LOT 2 – First-aid and emergency equipment1. BF 5Reanimation bagPlease clarify if  a disposable or a reusable device is required.Do we understand it right, that four (4) set are required, for adults, child, newborns and infant?BF 16 Portable Pulse Oximeter / AccessoriesPlease clarify whether reusable or disposable SpO2 sensors are required.LOT 5 Personal protection and disinfection equipment BF9 Infection prottection equipment1. Please clarify point 13 – Biohazardous Waste Bag :13.9 ” Capacity: Approximately 20 L or 50 L.”  and 13.3 “Quantity: One (1) of each size.Do we understand it correctly that waste bags in both sizes, approx.. 20l and approx.. 50 l are required?2. Please clarify point 12 – Hydroalcoholic Solution“12.1. 100 mL and 500 mL bottles” 12.3 Quantity : One (1)Are both bottle sizes, 100ml and 500ml are requested?3. Please clarify to point 9 Disposable Aprons“9.9. Complies with one of the following standards: EN 13432, ASTM D6400.” Are other standards would also be acceptedAnswer :LOT 2BF 5 :  Reanimation bag : The requirement is the self-inflating and manual resuscitation bags made of silicone; so REUSABLE.But the necessary accessories are disposable (single use).Right four (4) set : adults - child - newborns and infant.BF 16 : All the accessories required for each device are reusable including the SpO2 sensors requested.LOT 5 13 – Biohazardous Waste Bag :13.9  Capacity: Approximately 20 L or 50 L.”  and 13.3 “Quantity: One (1) of each size.Please consider the capacity : approximately 2 L and 5 L The quantity should be one of each so in all 2 x 30 = 60 biohazardous waste bags12. Hydroalcoholic solutionPlease consider the following quantity : 100 ml : 10 bottels is required x 30500 ml : 10 bottels is required x 30.3 . Disposable Aporons9.9. The standards EN 13432, ASTM D6400, applied mainly on the characteristics of compostable packaging (bottles), especially the requirements on the biodegradation of constituent materials .YES other standards could be also accepted.Qusestion 11 : Please advise on your exact expectation regards ‘BF44- Carrycot and Protective Net (Infant)’.Due to safety concerns for the infant and implications to the supplier, we cannot simply provide a standard cot with no certified iso-fix device. We have two options that would suit all stakeholders as follows:- A fastening/restraint system designed to secure infants and toddles from 10 to 100lbs (4.5-45.4 kg) onto a stretcher. - A baby pod manufactured from carbon-fibre with no metal components, allowing the infant to have an MRI, CT scan, or X-Ray while remaining safely in the pod. This hi-tech, carbon-fibre construction complies with the latest European Ambulance Standards (CEN 1789) requirement of 10g crash test survivability. This represents a crash at 55 kilometers per hour (30 mph). The Baby Pod can be secured to any stretcher or trolley with its versatile strapping system. Two straps are located on each side, and one at the foot end of the pod. Quick release buckles allow for easy mounting and removal.Answer :BF 44 Carrycot and Protective Net:The safety during transport of infant is much concerns and the carrycot requested should be designed to be easily fastened to the transport stretcher in the ambulance. Please consider this image as reference (for informational purposes only): https://ferno.com/uk/product/pedi-mate-plus-pediatric-restraint-system?hl=en-usQusestion 12 : First, can the annual turnover for all LOTS be reviewed to $500,000Secondly, if a company operates in two countries within the subregion, can the sum of the annual turnovers from both companies (same company in different countries) be utilised for this tender processAnswer :The turnover amounts are set based on the estimated value of the various lots in order to better ensure the proper execution of the contract.In addition, the average annual turnover of the bidding company will be taken into account. We would also like to remind you that it is possible to form a consortium with a company that has reached the minimum required turnover, for example. 

New amendment added #2: The purpose of this amendment is to update Annex E1 by removing the PDF file containing the UNWB quotation, which is an internal UNOPS document.

New amendment added #1: The purpose of this amendment is, among other things:To publish the minutes of the preliminary meeting;To extend the submission deadline by two weeks;To amend the delivery deadline;To attach the solicitation documents (Sections II&III) taking into account the above changes.

New clarification added: Qusestion 7 : Demand for clarification for LOT 2 - portable pulse oximeter - C. Accessories included with each deviceDear procurement team,- please clarify, if reusable or disposable SpO2 sensors are requested- please confirm that for each set, 100 sensors for adult patients, 50 sesnsors for pediatric patients and 50 sensors for infant patients are requested.Answer :1. One (1) carrying case/protective case for the equipment and accessories.2. Two (2) reusable SpO₂ cables and sensors for adult patients.3. Two (2) reusable SpO₂ cables and sensors for pediatric patients.4. Ten (10) reusable disposable SpO₂ sensors for adult  patients.5. Five (5) reusable disposable SpO₂ sensors for pediatric patients.6. Five (5) reusable disposable SpO₂ sensors for infant/neonatal patients.7. One (1) set of batteries and a battery charger with a Type E plug.8. If an internal rechargeable battery is used, all accessories necessary for recharging must be included.9. All accessories and parts required for the proper operation of the equipment must be provided.The annexes will be updated.Qusestion 8 : Due to the current summer period, during which many of our suppliers are on holiday, we would like to kindly request an extension of the deadline by two weeks.Thank you very much in advance.Answer :A two-week extension will be granted, until September 1, 2025. 

New clarification added: Qusestion 6 : We are currently reviewing the requirements under Lot 1 of the referenced tender and would like to seek your kind consideration regarding the vehicle specification.Due to current global supply constraints, sourcing the Toyota Land Cruiser 78 Series – 2.8L Automatic Diesel variant is proving to be extremely challenging within the required timeframe.However, we can offer an alternative specification of the 4.2L Manual Diesel variant, which is widely available and meets the operational standards and reliability expected for field deployment.We would be grateful if you could kindly confirm whether submission of this alternative vehicle specification would be acceptable under the current tender conditions.Thank you for your time and understanding. We remain committed to offering reliable and compliant solutions aligned with your mission needs.Answer :As answered in question 3, Alternative offers will not be accepted. The offer must comply 100% with the technical specifications indicated. Indeed, The partner wants the vehicle specified in automatic transmission.Furthermore, The delivery period will be amended as follows: Lot 1: 04 months FCA and 06 months CPT, Lome, TogoOther lots: 03 months FCA and 05 months CPT, Lome, Togo

New clarification added: Question 1 :Fort interressé par cet appel d'offres, nous constatons qu'il est exigé un chiffre d'affaires annuel d'une valeur, au minimum, équivalent à USD 1,000,000, chaque année au cours des deux (2) dernières années.Nous sollicitons une baisse conséquente dudit montant ou l'adapter pour chaque lot en fonction de la technicité des équipements ou une moyenne des deux (02) dernières années équivalent à USD 500,000.Réponse :Nous avons pris bonne note de votre remarque. Ce critère sera amendé en conséquence comme suit :Lot 1 : 1 000 000 USDAutres lots : 500 000 USDQuestion 2 :We would like to formally request an extension to the current submission deadline of 18 August, due to the significant preparatory work required to arrive at a final and competitive offer. Additionally, we seek clarification on several points, and the time needed to receive your responses will impact our coordination with suppliers—hence the need for additional time.We kindly request your clarification on the following:Performance Security ExpiryPlease confirm the required expiry date for the performance security in the event of contract award, as this is not specified in the tender particulars.Testing & Commissioning of AmbulancesYour request for “Testing & commissioning, including all equipment testing costs, logistical costs of the supplier's personnel involved (tickets, accommodation, fees) for a sample of 03 ambulances” is unclear.Are you requesting that 3 out of the 30 ambulances be tested upon delivery?Or should 3 units be delivered first for testing and commissioning in Burkina Faso before the remaining 27 are shipped?Kindly clarify your expectations.In-Site Training for Ambulance UseThe requirement for “In-site training for 5 days for ambulance use” needs further detail.Is the training focused on general ambulance operation and safe driving, or on the use of medical equipment?What type of personnel will be trained (e.g., paramedics, doctors, ENT specialists)?How many individuals are expected to attend?Installation of Lots 2–7 in AmbulancesPlease confirm whether Lots 2–7 are to be installed inside the Land Cruiser 78 ambulances (Lot 1), as this is not clear.Quantities for Items in Lots 2–7If the above is confirmed, we would appreciate clarification on the quantities requested. For example:BF6 – Used Needle Collection Boxes: The request is for 600 units. Does this mean 20 boxes per vehicle, or 1 box installed and 19 provided as replacements?BF33 – Vomit Bags: Are you requesting 300 boxes of 100 bags each (3 boxes per ambulance), or a total of 300 vomit bags (i.e., 3 boxes in total)?BF49 – Oxygen Goggles for Newborns and Infants: Are you expecting 1,500 boxes of 50 pieces each, or 30 boxes of 50 pieces (totalling 1,500 goggles)?BFF44 – Carrycot and Protective Net (Infant): Could you please clarify your expectations for this item? Are you expecting the carrycot to be fastened using ISOFIX points on the stretcher or seat?Answer :Please note that additional time of one week will be granted. Furthermore,The performance guarantee must remain valid until the end of the supplier's contractual obligations.Commissioning of 30 vehicles in Lomé, TogoAll ambulances will be delivered and tested in Lomé, Togo, but training will only be carried out on a sample of three ambulances in Lomé, not in Burkina Faso. (i) Training covers: the use and maintenance of medical emergency equipment installed in ambulances and preventive maintenance at user level. Personnel concerned: ambulance drivers ;(ii) Training on the use of medical equipment to ensure its proper use; personnel concerned: professional emergency responders.(iii) Number of people to be trained: 15 ambulance drivers and 15 emergency medical personnel         4. Only certain medical equipment from lot 1 is to be installed in the ambulance. The equipment from batches 2-7, once delivered, will be used periodically in the ambulance, as needed or for medical interventions in the field.        5. (i) Bf6 : 600 / 30 =20 par ambulance.(ii) Bf33 : 300 boxes of 100 units/ 30 = 10 boxes of 100 units per ambulance. (iii) BF49 : 30 boxes of 50 = 50 units per ambulance.(VI) Yes for ambulance use so ideal and adaptable to the ambulance stretcher.Question 3 :I would like to seek clarification on whether the Land Cruiser 78 4.2L with a manual transmission would be accepted as a suitable alternative? The reason I ask is because we would not be able to meet the 4 month deadline for delivery in Lome from contract signing (assuming contract is signed end of August) with the Land Cruiser 78 2.8L with a automatic transmission until about January/February 2026. Since the 4.2L is available in free stock, we would be in a better position to meet the delivery requirements with this model.If you can accept a delivery Janaury/February 2026, then we would be happy to proceed with quoting the 2.8L automatic.Answer :Alternative offers will not be accepted. The offer must comply 100% with the technical specifications indicated. Indeed, The partner wants the vehicle specified in automatic transmission.Furthermore, the delivery period will be extended by one week to take into account market realities.Question 4 :Our understanding is that the ambulances need to be delivered to the port of Lome, however they will be used and consigned to WAHO in Burkina Faso exclusively. Please can you advise if our understanding is correct? If otherwise, please can you clarify?Answer :The partner (equipment beneficiary) is based in Ouagadougou. However, they have requested that the equipment be delivered to Lomé.Question 5 : We would like to address the delivery schedule for the 30 units of ambulances. The given delivery time of four (4) months is quite tight and, unfortunately, very difficult to comply with.According to our manufacturer, the production and conversion process for the full quantity will require approximately 6–8 months. Given this, we kindly ask you to confirm whether the delivery timeline can be extended accordingly.Alternatively, would a partial delivery schedule be acceptable, where we deliver a portion of the units within the original timeframe, and the remaining units in a second phase?Answer :The delivery period will be amended as follows: Lot 1: 04 months FCA and 06 months CPT, Lome, TogoOther lots: 03 months FCA and 05 months CPT, Lome, TogoWe look forward to your feedback and will do our best to accommodate your needs as efficiently as possible.Sincerely,Export Team