Emergency Procurement: Supply of 60 city and intercity buses to Ukraine

New clarification added: We kindly request that you provide the intended purpose of the vehicle (bus requirements or its planned future application) for LOT 2. This information is necessary for the correct formulation of our tender proposal, as well as for obtaining the certificate for the vehicle required for its subsequent transfer to the end-user. All-wheel drive buses are specialized vehicles and require the issuance of such a certificate.To expand the pool of potential bidders for the supply of suburban/intercity and all-wheel drive buses, we kindly request that you amend LOT 2 and revise the corresponding technical requirement as follows:“Number of seats – not less than 30 units.”Answer___________Dear Bidder,Question No 2  After a thorough review, the technical specifications for LOT 2 1.1.2.1 Seated seats (excluding driver's seat) have been updated.The seat requirement has been revised from a minimum of 33 seats to a range of - minimum 28, maximum 33 seats.Best regards,Procurement Team

New clarification added: Dear Procurement Team,We kindly request a possible amendment to Lot 2 – Passenger Intercity Buses (3 units) regarding the following specification:1.1.15.4 Maximum Weight: Currently set at 10,000 kgProposed Amendment: Increase to 12,200 kgThis adjustment would broaden the range of potential offers and better align with the weight characteristics of the previous lot.We appreciate your consideration and look forward to your feedback.Answer__________Dear Bidder, thank you for your interest in participation in the tenderPlease be informed that the technical specifications have been updated. The maximum weight for Lot 2 – Passenger Intercity Buses (3 units) has been revised from 10,000 kg to 12,200 kg.Best regards,Procurement Team

New amendment added #2: Revision 2Please see the changes that took place under RFQ/2025/56402 rev 2*  the Section II Schedule of requirements1. Changes in Lot 2. Passenger intercity buses - 3 buses1.1.15.4 Maximum weight from 10000 kg to 12200 kgClarification - The change has been approved by the end recipient and the technical expert.Еechnical expert was as follows:"Following up on your email, I would like to confirm that the increase in the maximum weight to 12,200 kg for Lot 2 (the 3 intercity buses) is acceptable from a technical perspective.As per regulations, the maximum allowable gross vehicle weight (GVW) for buses with two axles, which we are planning to procure, is 18,000 kg to 19,000 kg. For buses with more axles, the allowable GVW is higher. Given this, the specified weight of 12,200 kg is acceptable and complies with the technical requirementsThe maximum weight requirement was adjusted from 10,000 kg to 12,200 kg to expand opportunities for potential bidders and enhance competition, rather than restrict it. We believe that this change will attract higher participation from suppliers while maintaining compliance with technical and regulatory standards.2. Changes in Lot 2 Intercity passenger buses includingItem 2.1 Passenger intercity bus 4x4 - 2 buses1.1.2.1 Seated seats (excluding driver's seat) - minimum 28, maximum  33 (previously were indicated minimum 33) Item 2.2 Passenger intercity bus 2WD with soft seats - 1 bus1.2.2.1 Seated seats (excluding driver's seat) - minimum 28, maximum  33 (previously were indicated minimum 33) Clarification - The change has been approved by the end recipient and the technical expert.After a thorough review and multiple discussions with the end user, it was agreed to amend the original specifications for Lot 2 (Passenger InterCity Buses) in order to allow greater flexibility and participation in the tender. Initially, the requirement for a minimum of 33 seats was seen as restrictive. Given that buses with seat capacities between 28 and 33 units meet the performance requirements and operational criteria, it was determined that the revised range of 28 to 33 seats would be more appropriate. This change aims to broaden the pool of potential suppliers, thus ensuring a more competitive and inclusive tender process.3. Tender extention till 04 April 2025Best regards,Iryna 

New clarification added: We kindly request that you provide the intended purpose of the vehicle (bus requirements or its planned future application) for LOT 2. This information is necessary for the correct formulation of our tender proposal, as well as for obtaining the certificate for the vehicle required for its subsequent transfer to the end-user. All-wheel drive buses are specialized vehicles and require the issuance of such a certificate.To expand the pool of potential bidders for the supply of suburban/intercity and all-wheel drive buses, we kindly request that you amend LOT 2 and revise the corresponding technical requirement as follows:“Number of seats – not less than 30 units.”Answer____________Dear Bidder, thank you for your interest in participation in the tender1: The buses are intended for the transportation of State Emergency Service personnel in partially off-road conditions within the Sumy region (4x4 buses), as well as for long-distance transportation to respond to emergencies in other oblasts (buses with soft seats)2: As per the tender's technical specifications, the minimum number of seats is 33. This is a mandatory requirement. Kindly note that only proposals that fully comply with the requirements and specifications outlined in the tender particulars will be considered.Best regards,Procurement Team

New clarification added: We could not find the information regarding the validity period of your quotation. In Form B: Quotation Submission Form, the following is stated:"e. Our bid shall be valid for the period of ___ days from the date fixed for the bid submission deadline as set out in the RFQ, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. Kindly specify the number of days that should be inserted in the form.Answer_______Dear Bidder, thank you for your interest in participation in the tenderPlease kindly note that as per the RFQ Particulars, the quotation validity period should not be less than 90 days from the bid submission deadline.Best regards,Procurement Team

New clarification added: Dear Procurement Team,Regarding the RFQ/2025/56402 for Supply of 60 city and intercity buses to Ukraine, we are strongly encourage you about the possibility to accept also a Rear Engine bus configuration, as this type of setup is the best layout for the requested type of buses.All the modern buses are at today engineered with the engine located in the rear part of the chassis, this configuration provide a better platform for Intercity and City buses and reduce also the maintenance cost as the engine is more accessible and easily serviceable.In 2023 we have supplied 60 Intercity/city buses to Ukraine and the technical team confirmed that the rear engine configuration is the most suitable and indicated for this regionAnswer______Dear Bidder, thank you for your interest in participation in the tenderAs per the tender's technical specifications, the front engine placement is a mandatory requirement. Kindly note that only proposals that fully comply with the requirements and specifications outlined in the tender particulars will be taken into consideration.Best regards,Procurement Team

New amendment added #1: Please see the changes that took place under RFQ/2025/56402 the Section II Schedule of requirements of1.16.4 Maximum weight from 10000 kg to 12200 kg (Lot 1 Passenger city buses -57 buses)Please refer to the revised Section II - Schedule of Requirements_Rev1 for the respective lots in the "Documents" section.Please also be informed that the deadline for submissions has been extended for till 31 March 2025.Deadline for clarifications was extended till 2025-03-26 Best regards,Iryna

New clarification added: Dear Sir or Madam,We are writing to request your support on two urgent matters to ensure our submission aligns with your requirements if possible:1. Certification ClarificationWe understand that Ukrainian regulations (OTTC/EU type approval) typically apply to bus imports. However, given the humanitarian/development nature of this UNOPS project, could you confirm if any exemptions or simplified compliance pathways are available if the buses we offered without OTTC/EU approval?2. Deadline Extension RequestWe respectfully request a 2-3 week extension of the bid submission deadline. This adjustment will allow us to finalize documentation and ensure full compliance.Thank you for your understanding and flexibility. We look forward to your prompt response.Answer_____Dear Bidder, thank you for your interest in participation in the tender1. Certification ClarificationWe recommend adhering to the standard OTTC/EU product approval process, as it ensures compliance with legal and regulatory requirements, safety standards, comfort considerations, and environmental sustainability principles. Therefore, no exemptions or simplified compliance pathways are available for this procurement.2. Deadline Extension RequestGiven the emergency nature of this procurement and the strict project completion timeline, the tender deadline will be extended until 31 March 2025 to allow bidders additional time to finalize documentation and ensure full compliance.Best regards,Procurement Team

New clarification added: Dear UNOPS Team,To deliver 60 units bus in 120 days seems unlikely.Could you extend the delivery time to 8 months or longer ? Answer____Dear Bidder, thank you for your interest in participation in the tenderThis is an emergency procurement with a strict project completion timeline. Therefore, unfortunately, we are unable to grant an extension.Best regards,Procurement Team

New clarification added: Dear Procurement TeamPlease provide clarification 1.19 Heating and air ventilation system for the entire cabin(B. Technical specifications for Goods – Comparative Data Tables Lot 1. Passenger city buses - 57 buses). Buses must be equipped with an air conditioning system or ventilation through hatches and windows?Answer____Dear Bidder, thank you for your interest in participation in the tenderThe requirement under section 1.19 specifies a heating and air ventilation system for the entire cabin. This means that the buses must be equipped with an adequate ventilation system, which can include hatches and windows for airflow, but it does not require an air conditioning (AC) system. Ventilation is required, but air conditioning is not mandatory.Best regards,Procurement Team

New clarification added: Dear Procurement TeamPlease make a changes to the tender documentation 1.16.4 Maximum weight from 10000 kg to 12200 kg (Lot 1 Passenger city buses -57 buses).These changes will allow a lager number of biders to participate in the procurement.Thanks for the answerAnswer_______Dear Bidder, thank you for your interest in participation in the tenderPlease be informed that the technical specifications have been updated. The maximum weight for Lot 1 (Passenger City Buses – 57 units) has been revised from 10,000 kg to 12,200 kg.Best regards,Procurement Team

New clarification added: Dear Officer,Due the special dimension of buses, normally we will drive it to loading port. When it arrive at discharge port, we also drive it to the final destination. That means, when the end user receive it, the mileometer will display some miles. So, please clarify if you can accept such condition? Or do you have any requirements on such condition?Best Regards!Answer_____Dear Bidder, thank you for your interest in participation in the tender  The end user acknowledges that the bused odometer will display a certain mileage upon delivery. The end user confirms that this condition is acceptable and does not impose any additional restrictions.Best regards,Procurement Team

New clarification added: Dear Procurement team,We are kindly asking for the clarification ragarding 1.5 Engine location:front. Generally buses have their engine on the back, but the buses convarted from the trucks have engines on the front.Can you confirm that it's possible to offer buses with their engines on the back of the vehicles?Answer_____________Dear Bidder, thank you for your interest in participation in the tender Please find the answer below:As per the tender's technical specifications, the front engine placement is a mandatory requirement. Kindly note that only proposals that fully comply with the requirements and specifications outlined in the tender particulars will be taken into consideration.Best regards,Procurement Team

New clarification added: Dear UNOPS Procurement Team,I hope this message finds you well.We are currently preparing our proposal for RFQ/2025/56402 (Supply of City and Intercity Buses) and would appreciate clarification on the following:In addition to submitting a fully compliant offer with diesel-powered buses as per your tender specifications, would UNOPS consider evaluating an alternative proposal involving electric buses?We believe electric buses would offer significant environmental and economic benefits aligned with the sustainability goals of UNOPS and the United Nations.Could you please confirm if such an alternative offer is acceptable and would be considered during your evaluation process?Your prompt feedback on this matter would be greatly appreciated.Thank you very much.Best regards,Answer______________Dear Bidder,Thank you for your inquiry.Please be advised that only proposals that meet the stated requirements and specifications for the buses, as outlined in the tender Particulars, will be considered.As per the tender details: Alternative offer - Not acceptedBest regards,Procurement Team

New clarification added: Dear UNOPS Team ,Regarding Evaluation Criteria Stage-3 Qualification Criteria , Item "Bidder must provide evidence (contract, PO, etc.) of at least 3 contracts for the supply of the offered goods (city buses or interciry buses) realized in the previous 3 (three) years." ;We are a bidder company and we work with a bus manufacturer company as a reseller partner for tenders.We don't have at least 3 contracts for the supply of the offered goods but our manufacturer company has.Could we submit a bid using our manufacturer's relevant paast experiences ? Best Regards..Answer______________________Dear Bidder,Thank you for your interest in participation in the tender.Please find the answer below:In case of a Joint Venture, the evaluation will be carried out for all Joint Venture members combinedly.Make sure to provide evidence of your partnership with the manufacturer.Thank you and best regards,Procurement Team

New clarification added: Можу я Вам задати питання стосовно поставки автобусів, а саме:- поставка проводиться всієї партії автобусів у кількості 60 одиниць чи можливо оговореною кількістю?- оплата проводиться після поставки всієї партії автобусів у кількості 60 одиниць чи можлива  оплата по факту поставки оговореної кількості автобусів?------Hello!May I ask you a question regarding the supply of buses, namely:- Is the whole batch of 60 buses to be delivered or is it possible to deliver the agreed quantity?- Is the payment made after delivery of the entire batch of 60 buses or is it possible to pay upon delivery of the agreed number of buses? /Answer_________________________________________________________________________________________________________________________________Dear Bidder, thank you for your interest in participation in the tender Please find the answer below:As stated in the RFQ requirements (table C "Delivery requirements" of the Section II "Schedule of requirements") "Partial delivery of the goods within this period is acceptable". Also partial payments upon each delivery are allowed.Thank you and best regardsProcurement Team