Emergency Procurement: Provision of various vehicles and machinery for Mykolaiv, Ukraine
UNOPS
Emergency Procurement: Provision of various vehicles and machinery for Mykolaiv, Ukraine
Request for quotation
Reference:
RFQ/2025/55754
Beneficiary countries or territories:
Ukraine
Registration level:
Basic
Published on:
30-Jan-2025
Deadline on:
13-Feb-2025 12:00 (GMT 0.00)
Description
Request for Quotation for Provision of various vehicles and machinery for Mykolaiv, Ukraine
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
22101501
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Front end loaders
22101528
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Wheel loaders
25101604
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Delivery trucks
25174800
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Specialized vehicle systems and components
New clarification added: Dear Bidders,Please see the clarification to the question below: Questions to Lot 4. Truck with trawl1. To clause 1.8 - Transmission type - four-wheel driveWhat axle configuration is needed: 4x4 (single rear wheels) / 4x4 (twinned rear wheels) / 6x4 or 6x6 (single rear wheels or twinned rear wheels)?The question arose due to the necessity of using a tractor with a trawl from the same lot. And for such a heavy trawl, a 4x4 wheel formula is absolutely unacceptable due to the significant technical overload of the tractor when used with a trawl and a load weighing 70 tons.1. The requirement shall be amended to read as follows: Transmission type - 6x4 with two rear axles arrangement of twinned rear wheels (and tandem rear wheels) 2. To clause - 1.9 - Front suspension: Air-spring typeWhat type of front suspension is needed: a) mechanical (steel) suspension with leaf-springs or b) pneumatic (air) suspension with air bellows?2. The requirement shall be amended to read as follows: Front suspension: air suspension or leaf spring suspension 3. To clause – 3 – TrawlCould you please provide the picture and/or drawing of the trawl needed?3. Layout is added to the Schedule of Requirements_rev2 published via respective Amendment.4. To clause - 3.1 - Body with sides on the back or with aluminum sidesRegularly, trawls do not have any aluminum sides on the working platform. The pictures of the examples of the requested trawl will greatly help to clarify this question.4. The side aluminum plates are not a mandatory requirement for the trawl. 5. Delivery time – in case the delivery time will be more than 100 days after PO issuance, shall the bidder make its proposal or such proposals will not be considered?5. Please provide a realistic delivery time.The respective Amendment with the revised Schedule of Requirements_rev2 is published.Thank you.Best regards,UNOPS Procurement Team
Edited on:
07-Feb-2025 14:57
Edited by:
webservice@unops.org
New amendment added #2: Dear Bidders, Please see the changes that took place under the Section II Schedule of requirements of RFQ/2025/55754:- clause 1.8 for Lot 4 (Truck with trawl) is amended to be read as follows: Transmission type - 6x4 with two rear axles arrangement of twinned rear wheels (and tandem rear wheels)- clause 1.9 for Lot 4 (Truck with trawl) is amended to be read as follows: Front suspension: air suspension or leaf spring suspension- clause 3 for Lot 4 (Truck with trawl): layout is added to the revised Section II - Schedule of Requirements_rev2 (for visualization purposes ONLY)- clause 3.1 for Lot 4 (Truck with trawl) is amended to be read as follows: Body with sides on the back- clause 3.19 for Lot 4 (Truck with trawl) is amended to be read as follows: Removable SidesPlease refer to the revised Section II - Schedule of Requirements_rev2 for the respective lots in the "Documents" section.Please also be informed that the deadline for submissions has been extended for 3 days till February 13, 2025.Thank you.Best regards.UNOPS Procurement Team
Edited on:
07-Feb-2025 14:52
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please see the clarification to the questions below:LOT 1 : 1. Do the 6-seat mounts have to be approved for seat installation?1. Since the 6-seat compartment is for passengers, it has to comply with the passenger seating requirements of Ukraine transport authorities.2. Does the 6-seat crew compartment have to have ECE R-29 approval?2. The 6-seat crew compartment doesn't have to have the ECE R-29 approval. Only the driver cabin is required to have this approval.3. Is it possible to extend the deadline for the preparation of the offer to February 14?3. We really appreciate your diligence and understanding of the importance of timely submissions. After careful consideration and consulting, it was determined that an extension of the tender deadline to 14th February is not applicable at this moment.Thank you.Best regards,UNOPS Procurement Team.
Edited on:
05-Feb-2025 09:36
Edited by:
webservice@unops.org
New amendment added #1: Dear Bidders, Please see the changes that took place under the Section II Schedule of requirements of RFQ/2025/55754:- clause 3.4.1 for Lot 1 (Emergency Repair Vehicle) is amended to be read as follows: Electric heating hose - 2 sets; Hose for electric heating with remote control (6x1 mm2) +/- 5% length 20 m +/- 5%; with connection sockets to the generator- clause 2.1 for Lot 1 (Emergency Repair Vehicle) is amended to be read as follows: "Inner lining of the technological compartment: aluminum composite, moisture-resistant plywood, or better"- clause 5.8 for Lot 2 (Backhoe loaders) and clause 3.8 for Lot 3 (Telescopic loaders) are amended to be read as follows: "The manufacturer is either certified for one or both of Regulation (EU) 2016/1628 and Directive 2006/42/EC (certificate of compliance or equivalent document must be provided) or in the process of applying above compliance standards with the intention of becoming compliant with the standards and has documentary evidence to prove that (documents confirming that the application for confirmation of the compliance with the above standards has been submitted before the date of the publication of this RFQ)."Please refer to the revised Section II - Schedule of Requirements_rev1 for the respective lots in the "Documents" section.Thank you.Best regards.UNOPS Procurement Team
Edited on:
04-Feb-2025 17:32
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please see the clarification to the question below:May we propose the following specification improvements for Lot No. 1 "Emergency Repair Vehicle - 10 PCS" ?:1. Item 2 – Instead of "Compartment construction: The frame is welded, made from a steel profile, and consists of two wings: passenger, side, and transverse", we propose:"Compartment construction: The body has a frameless construction framed with a special stainless steel profile and consists of two wings: passenger, side, and transverse."(This construction is more modern. The illustration provided in the documentation depicts exactly the type of construction we are proposing.)1. Since stainless steel is within the family “steel profile”, this requirement stays as it is; to be inclusive of manufacturers that may employ materials such as GI etc.2. Item 2.1 – Instead of "Inner lining of the technological compartment: aluminum composite, moisture-resistant plywood", we propose:"Inner lining of the technological compartment: reinforced fiberglass, covered with perforated stainless steel."(This coating is more wear-resistant and allows for better sanitary treatment.)2. The requirement shall be amended to read as follows: Inner lining of the technological compartment: aluminum composite, moisture-resistant plywood, or better3. Item 2.2 – Instead of "The floor of the technological compartment: non-slip linoleum", we propose:"The floor of the technological compartment: covered with a metal plate in a cell with a thickness of no less than 3 mm."(For a technological compartment where work will be performed and equipment transported, a metal sheet is more suitable since the flooring will be constantly exposed to aggressive external factors, whereas linoleum does not have sufficient strength for this purpose.). In the passenger compartment, the floor will be covered with non-slip linoleum, as this area is used only for transporting and resting workers. Since external impact on the floor is minimal, linoleum is well-suited for the passenger compartment but not for the technical compartment.3. The technological compartment is essentially where tools are stacked and not necessarily a working space; hence the requirement remains unchanged.Thank you.Best regards, UNOPS Procurement Team
Edited on:
04-Feb-2025 16:15
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please see the clarification to the question below: 1. Is an extended warranty beyond the required minimum (2 years or 100,000 km for vehicles) considered a value-added proposal?1. The Bidder should propose a warranty according to UNOPS minimum requirements or above the requirements to be technically compliant against the criteria.2. Should bidders submit documentation proving compliance with Regulation (EU) 2018/858 at the bidding stage, or can this be provided upon contract award?2. The documentation must be provided along with the Bid.3. The 100-day delivery timeline does this include customs clearance, or should bidders assume additional time for clearance?3. 100-day delivery includes time for customs issues. 4. "It says "Incoterms 2020, DAP customs cleared, Mykolaiv, Ukraine"... if customs must be cleared terms should be DDP? Under DAP terms the buyer is responsible for unloading the goods and must handle import customs clearance, duties, and taxes. Please confirm this.4. The procurement of the vehicles is performed in the framework of International Technical Assistance. Therefore, there are no extra duties, taxes etc. The registration card of the International Technical Assistance project and relevant Procurement Plan will be provided to the awarded company upon request. Thus, DAP + customs clearance + offloading is selected for this RFQ.Thank you.Best regards, UNOPS Procurement Team
Edited on:
04-Feb-2025 16:10
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please see the clarification to the question below: For Lot 2 "Backhoe loaders"and Lot 3. "Telescopic loaders" You are required to provide: item 5.8 "The manufacturer is either certified for Regulation (EU) 2018/858 (certificate of compliance or equivalent document must be provided) or in the process of applying above compliance standards with the intention of becoming compliant with the standards and has documentary evidence to prove that (documents confirming that the application for confirmation of the compliance with the above standards has been submitted before the date of the publication of this RFQ)."In accordance with Regulation (EU) 2018/858 of the European Parliament ( see https://eur-lex.europa.eu/eli/reg/2018/858/oj/eng?eliuri=eli%3Areg%3A2018%3A858%3Aoj&locale=en#ntr14-L_2018151EN.01000101-E0014 ) this regulation applies to Vehicle categories1. For the purposes of this Regulation, the following vehicle categories shall apply:(a)Category M consists of motor vehicles designed and constructed primarily for the carriage of passengers and their luggage, divided into:(i) Category M1 : motor vehicles with not more than eight seating positions in addition to the driver's seating position and without space for standing passengers, regardless of whether the number of seating positions is restricted to the driver's seating position;(ii) Category M2 : motor vehicles with more than eight seating positions in addition to the driver's seating position and having a maximum mass not exceeding 5 tonnes, regardless of whether those motor vehicles have space for standing passengers; and(iii) Category M3 : motor vehicles with more than eight seating positions in addition to the driver's seating position and having a maximum mass exceeding 5 tonnes, regardless of whether those motor vehicles have space for standing passengers; (b)Category N consists of motor vehicles designed and constructed primarily for the carriage of goods, divided into:(i) Category N1 : motor vehicles with a maximum mass not exceeding 3,5 tonnes;(ii) Category N2 : motor vehicles with a maximum mass exceeding 3,5 tonnes but not exceeding 12 tonnes; and(iii) Category N3 : motor vehicles with a maximum mass exceeding 12 tonnes; (c)Category O consists of trailers, divided into:(i) Category O1 : trailers with a maximum mass not exceeding 0,75 tonnes;(ii) Category O2 : trailers with a maximum mass exceeding 0,75 tonnes but not exceeding 3,5 tonnes;(iii) Category O3 : trailers with a maximum mass exceeding 3,5 tonnes but not exceeding 10 tonnes; and(iv) Category O4 : trailers with a maximum mass exceeding 10 tonnes. Backhoe loaders and Telescopic loaders are not included in the above list. Please remove this requirement*************The requirement for the backhoe loaders (lot 2) and the telescopic loaders (3), the requirement shall be amended to read as follows: The manufacturer is either certified for one or both of Regulation (EU) 2016/1628 and Directive 2006/42/EC (certificate of compliance or equivalent document must be provided) or in the process of applying above compliance standards with the intention of becoming compliant with the standards and has documentary evidence to prove that (documents confirming that the application for confirmation of the compliance with the above standards has been submitted before the date of the publication of this RFQ)."The respective Amendment with the revised Schedule of Requirements will be published soon.Thank you.Best regards,UNOPS Procurement Team
Edited on:
04-Feb-2025 16:06
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please see the clarifications to the questions below:1. For emergency procurement, will the used but very good conditions vehicles be acceptable? the warranty same as new one. we have some good conditions usded loaders and vehicles from China that can be shipped very soon, and price is much competitive. If so, please indicate how to bid!1. The proposed vehicles must be new.2. For emergency repair vehicles, if the vehicle chassis make already have the offical after-sale provider in Ukraine, shall we still need to provide a authorized service provider?2. If the official after-sales provider is present in Ukraine, the supplier may not be required to nominate another service provider, however, the supplier is required to provide the contact details of such official after-sales service provider as well as provide confirmation from the said service provider that it will and can provide the said services3. Is it possible to have advanced payment? or in case of installment delivery, can payment also be made accordingly? not pay untill whole delivery finished?3. The advance payment is not provided for by the terms of this RFQ.Thank you.Best regards,UNOPS Procurement Team
Edited on:
04-Feb-2025 15:56
Edited by:
webservice@unops.org
New clarification added: Dear Bidders, Please see the answers to the received request for clarification:1. Would it be acceptable to propose a repair vehicle with a construction fully built on the vehicle frame, rather than using a sandwich structure as suggested in the provided vehicle layouts? A picture of the potential final design can be found at the following link: https://fex.net/uk/s/set4fy81. The insulating and stiffness characteristics of the various options are sought elements. Hence no.2. Could you please clarify point 3.4.1 regarding the Electric heating hose - 2 sets?Hose for electric heating with remote control (5x1 mm²) ± 5%, length 20 m ± 5%, with connection sockets to the generator.Could you elaborate on the intended function of these cables and the type of heating they provide? If available, we would greatly appreciate any reference images of similar equipment.2. The electric voltage hose is used to adjust the voltage by the welder during work.Thank you.Best regards,UNOPS Procurement Team
Edited on:
04-Feb-2025 15:52
Edited by:
webservice@unops.org
New clarification added: Dear Bidders, Please see the answers to the received requests for clarification:LOT 2:- We have backhoe loaders in stock with a 3.6L engine volume and a rated engine power of 74 kW, which meet all other specifications outlined in the documents provided by UNOPS. Could you please confirm whether offering these models with a 3.6L engine is acceptable, or if the 4.0L engine volume is a strict requirement for evaluation.- It is a strict requirement to have a minimum 4L diesel engine according to requirement 1.1 of Lot 2. LOT 3:- Would it be acceptable to offer an EURO 3 emission Telehandler (Telescopic Loader), considering that it is classified as construction equipment and does not violate Ukraine's emission standards?- It is a strict requirement to have an emission standard min EURO 5 to requirement 1.12 of Lot 3.- Could you clarify the meaning of point 1.5 – "Length to fork back"? Does this refer to the length of the loader’s forks, or is it another specific measurement?- No it doesn't, it refers to the length from the end of the machine up to the backface of the fork.General questions:- Is it possible to quote vehicles with Euro 3 engines? Please confirm if Euro 3 engines can be allowed.- The proposed emission standard must fully correspond to each lot's requirements stated in Section II: Schedule of Requirements.- Can we participate in only one lot?- Yes (please refer to RFQ Section Particlaurs - Partial quotations)Thank you.Best regards,UNOPS Procurement Team
Edited on:
03-Feb-2025 15:08
Edited by:
webservice@unops.org
New clarification added: Dear Bidders, Please see the answers to the received requests for clarification:LOT 2:- We have backhoe loaders in stock with a 3.6L engine volume and a rated engine power of 74 kW, which meet all other specifications outlined in the documents provided by UNOPS. Could you please confirm whether offering these models with a 3.6L engine is acceptable, or if the 4.0L engine volume is a strict requirement for evaluation.- It is a strict requirement to have a minimum 4L diesel engine according to requirement 1.1 of Lot 2. LOT 3:- Would it be acceptable to offer an EURO 3 emission Telehandler (Telescopic Loader), considering that it is classified as construction equipment and does not violate Ukraine's emission standards?- It is a strict requirement to have an emission standard min EURO 5 to requirement 1.12 of Lot 3.- Could you clarify the meaning of point 1.5 – "Length to fork back"? Does this refer to the length of the loader’s forks, or is it another specific measurement?- No it doesn't, it refers to the length from the end of the machine up to the backface of the fork.General questions:- Is it possible to quote vehicles with Euro 3 engines? Please confirm if Euro 3 engines can be allowed.- The proposed emission standard must fully correspond to each lot's requirements stated in Section II: Schedule of Requirements.- Can we participate in only one lot?- Yes (please refer to RFQ Section Particlaurs - Partial quotations)Thank you.Best regards,UNOPS Procurement Team
Edited on:
03-Feb-2025 15:08
Edited by:
webservice@unops.org