UNES-2179/2024 - Long-Term Agreement LTA which aims to provide services for the realization of events, including planning, organization, coordination, execution and evaluation.
United Nations Educational, Science and Cultural Organization (UNESCO) hereby invite qualified companies to submit electronic tenders as follows:
Establish multiple Long-Term Agreements - LTA with up to 4 specialized companies for planning, organization, coordination, monitoring, execution (providing services, equipment, materials, facilities, budgeting, invoicing), accountability and evaluation of in-person, online and hybrid events. It also includes management, monitoring and administrative and financial support in accordance with the needs and requirements established by UNESCO.
UNESCO is the lead agency responsible for conducting the bidding and signing the Long-Term Agreement resulting from this tender, which may be used by other UN AFPs interested in the services foreseen in this notice.
The LTA signatories, commit to provide the services when awarded in specific events contracts and purchase orders resulting from this LTA, as well as to participate in secondary quotations, if requested, where they must present their quotation for the lowest, best and final offer of the items required to carry out each specific individual event contracted under the scope of this LTA.
New technological tools and solutions through platforms and/or systems for managing, monitoring, controlling, providing and reporting events are fundamental and must be a reality for companies selected. Such solutions and their dashboards must be available to UNESCO and AFPs as monitoring and control tools.
The following group of services/item will be required during the period of validity of the LTA: Accommodation and physical spaces (such as meeting rooms), Food (Catering), Transportation, Equipment, Pre-meeting advisory services, Human Resources for events, Health care related to events, Cleaning and sanitation, Decoration and Signage, Consumables and Office Supplies, Furniture rental, among other events related services. For this purpose, a mandatory price table with the list of services covered by the LTA is an integral part of the solicitation document.
The working language of this LTA is portuguese and the prices established in Brazilian reais (BRL). Potential bidders should have authorisation to operate in Brazil.
A SLA – Service Level Agreement shall also govern the execution and operations of the LTA hereto.
Your offer comprising electronic files for the technical proposal and financial proposal, in separate files, should be sent via UNESCO Brasilia Procurement Platform: https://compras.brasilia.unesco.org/ no later than 17:00:00hrs of 26/08/2024 (Brasilia Time – GMT -3). The maximum size of each attached document is 50MB. Proposals or documents sent through links such as Dropbox, Google Drive, etc. shall NOT be accepted.
Sustainable Procurement practices integrate requirements, specifications, and criteria that are compatible and in favour of the protection of the environment, the social progress and in support of economic development. These practices seek resource efficiency, improve the quality of products and services, and ultimately optimize costs (HLCM Procurement Network). Sustainable Procurement is one of the Sustainable Development Goals (SDGs) (goals 12 and 12.7), and it also contributes to the achievement of all SDGs. This procurement opportunity is considered sustainable as it incorporates at least three sustainability considerations, in accordance with the HLCM Procurement Network's Sustainable Procurement Working Group - Sustainability Indicators Framework. To learn more about which considerations are included in this procurement opportunity, please see below for a specific description. For more information, contact the procurement official or author of this procurement opportunity.
The tender contains sustainability considerations for preventing or minimizing damage associated with climate change.
Examples:
Energy efficiency, greenhouse gas reporting and emission offsetting.
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
The tender contains sustainability considerations related to human rights, fundamental principles and rights at work, occupational health and safety, fairly traded goods, targeted employment of people with disabilities, etc.
The tender contains sustainability considerations regarding local MSMEs, local communities or disadvantaged groups.
Examples:
Reserved labour opportunities for local communities, use of local materials, reserved procurements for local companies
The tender contains sustainability considerations for the prevention of polluting emissions to air, solid waste to land and discharges to water.
Examples:
EMS, waste management and wastewater management.
The tender contains sustainability considerations related to the protection of the environment, biodiversity and restoration of natural habitats.
Examples:
Sustainable/ organic agriculture, fishing or forestry.
The tender contains sustainability considerations promoting the sustainable use of resources.
Examples:
Energy-saving measures, recycling, take-back programmes and responsible end-of-life management
| Link | Description | |
|---|---|---|
| https://compras.brasilia.unesco.org/ | UNESCO Brasilia Procurement Plataform (eTender) |