Provision of Shipping Services

REPLY TO VENDOR QUESTIONS:

To:  All Bidders
Dear Sir, dear  Madam,
Please find attached the answers to  the vendor questions  received  for bidders for your guidance.

Please be reminded that the Closing date is:

Closing Date: 2013-08-30 at 09:00 hours Vienna local time

Please follow the RFP 2013-20655-GM Instructions for preparation of the proposal point by point.

These instructions have been amended herewith  under point B Content of the Commercial Proposal  to reflect the requirement to complete three (3) pricing tables instead of two(2) tables.  All other parts of the instructions remain unchanged.

B)                     CONTENT OF THE COMMERCIAL PROPOSAL

Currency: All prices shall be defined in EURO.

The following points must be explicitly addressed in the Commercial Proposal by number and in the order shown:

1.    Provide full contact details for questions regarding your proposal and those to be used on any resulting order or contract: legal name, address, telephone number, fax number, e-mail address, and contact person(s).

2.    Indicate your own reference bid number and date of your bid.

3.    Payment Terms:           The IAEA will not provide any advance payments or payments by letter of credit. The standard terms of payment by the IAEA are 30 (thirty) days subject to acceptance by the IAEA and receipt of invoice.

4.     Confirm that your proposal is valid for minimum 90 days from the closing date. 

5.    Complete the 2 attached prices tables with 3 sheets. This sentence is replaced  by following sentence. Complete the 3 attached pricing tables with 3 sheetsAll prices shall be net of any taxes. If any tax or fee might be applied, this shall be defined separately.

Note for contractors located in the EU: IAEA is an international organization and therefore does not have a VAT number.  IAEA is exempted from VAT in the EU in accordance with EU Directive 2006/112/EC - Article 151 (previously EU VAT Directive 77/388/EEC - Article 15 paragraph 10). Only contractors located in Austria will be paid the applicable VAT (MwSt).

1. State any discount terms offered for early payment of invoices.    
2. Confirm acceptance of IAEA Draft Contract and the IAEA General Conditions of Contract.

C)                     CONTENTS OF TECHNICAL PROPOSAL

The following points must be explicitly addressed in the Technical Proposal by number and in the order shown:

 1.            Describe the relevant experience/qualifications that your company, and your major subcontractors (if any), have in the performance of the services defined in this Solicitation. In particular provide information about the following:

a)          Adequacy of financial resources to perform the work under the contract;

b)             Proof of incorporation in accordance with the laws of your country and a statement that your company possessed all applicable licenses to operate;

c)             Company organization, experience, quality certifications, accounting and operational controls; and

d)             Technical experience of the staff, equipment used, facilities and production capacity as necessary for the Services; and

e)             Provide your company’s Financial Statements for the last 3 years of business operation, and certified by the Executive Director or equivalent.

 2.         Provide an implementation plan, including details of the tracking system and a detailed description how you are going to pro-actively monitor and communicate the shipments;

 3.            Describe your worldwide network of office or partners; and

 4.            Provide at least 3 references of customers of similar size of the Agency.

 5.         Define the person/s that will be responsible for the implementation of the Contract. All key personnel dedicated to the project shall be properly qualified and are expected to have a working knowledge of the English language. The IAEA may request to provide CV or certificates to verify the qualification of the staff of the Bidder or its sub-contractors.

 6.         If available please describe your tool that the IAEA can  use to estimated shipping costs to any destination worldwide (desirable)

May I ask you to  please  complete the attached acknowledgement of receipt and to return it at your earliest convenience.

Best regards,

Gerhard Mortier
Procurement Specialist
MTPS/Office of Procurement Services
IAEA
Wagramerstrasse, 5
A-1400 Vienna
Tel: +431-2600-22356

GSM: +43-699-165-22356
Fax: +431-2600-29073
e-mail:G.Mortier@iaea.org