Move of UNICEF, WHO and UN House from respective locations to Campus I, Copenhagen Denmark

UNICEF, WHO and UNDP invite qualified and reliable companies /consortia, with experience in moving of large international organizations to submit their EOI in relation to the upcoming Requests for Proposals for the transportation and logistics services to be provided for the move of offices, as further described below.

Background

Copenhagen is housing more than 1100 staff members in three different UN compounds: WHO, UNICEF, and the rest of the UN agencies at UN House. The Danish government decided to establish one single compound for all UN agencies large enough to allow more organizations to relocate to Denmark.

Construction on Campus 1 located at Marmormolen began in 2010 and will be completed by January 2013.
Approximately 1100 employees will be moved from 3 different locations to Campus I, which will be housing staff members of six UN agencies spread over 5 floors plus basement.
The relocation is planned for February / March 2013, and will be done in 3 stages moving approximately 400 people in each stage.

It is planned to move approximately 1100 workstations including compact shelving and other related furniture and office equipment from the agencies’ current offices located at three places in KBH Ø. All employees will be located in the premises at Marmorvej 51, 2100 KBH Ø.

Planned activities:

Dismantling and re-assembling of office equipment, computer systems and related cabling, including packing, loading, transporting and unloading between premises.

Note: Traffic to/from the UN island only allows for vehicles with a max. length of 9m and axle load of max. 10t i.e. max. wheel load of 5t.

Moving and re-establishing of workstations and meeting rooms.

Compact shelving system dismantled, moved and re-established.

Packing and moving the inventory of the server rooms safely

Dismount pictures, whiteboards etc. and remount at the new premises

Moving indoor and outdoor furniture and fixtures, computer systems indoor and outdoor plants and /or other materials

Packing and labeling according to the move plan. (Staff will do their own packing)

The estimated period of work will be from Week 3 2013 until week 13 2013.

The office move should be done outside working hours, in weekends and public holidays so as to provide minimal disruption of duties.
Suppliers will be requested to submit price proposals indicating prices for both week-end move, and moving within normal working hours.

Please find attached the complete EOI document with submission criteria and details. Full and specific details relating to the move will be provided in the RFP.

All requested documents must be in English.

Deadline for EOI submission is Tuesday 18th DEC 2012, by 12 noon Copenhagen time.