Foam Cement Insulation material for 4 Project Sites in DPR of Korea
Dear Sir / Madam:
1. We kindly request you to submit your quotation for Foam Cement Insulation material for 4 Project Sites in DPR of Korea, as detailed in Annex 1 of this RFQ.
2. Please be guided by the form attached hereto as Annex 2, in preparing your Offer. Your Offer must be expressed in English, and valid for a minimum period of 60 days. Offers may be submitted on or before December 3, 2012 via email, courier mail or fax to the address below:
United Nations Development Programme, DPRK Country Office. Procurement Unit
PO BOX 27. 21 Munsudong Daedonggang, Pyongyang.
Democratic People’s Republic of Korea. 80807.
+850-2-381-7772 Ext: 219, E-mail address: operations.dprk@undp.org
3. Any question or comments regarding this Request for Quotation shall be sent to the address above or to the e-mail address operations.dprk@undp.org not later than November 26, 2012. The answers to the questions or any modification to this RFQ will be published in UNDP and UNGM websites, or sent to you directly before November 28, 2012.
4. Quotations submitted by email must be limited to a maximum of 5MB, virus-free and no more than 5 email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected.
5. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.
6. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good:
|
Delivery Terms [INCOTERMS 2010] |
DDU to the following final destinations, distributed according to Annex 1:
Yaksu Cooperative Farm, Kangso County, South Pyongan Province of DPRK. The geographical coordinates of the site are about 38o56' latitude North and 125o28' longitude East. The site is approximately 7 km from the center of Kangso County to the north-west, and about 17 km from Pyongyang capital to the north-east. Nearest international seaport is Nampo seaport that is about 30 km from the South.
Myongchon Cooperative Farm, Jangyon County, South Hwanghae Province of DPRK. The geographical coordinates of the site are about 38o16' latitude North and 125o08' longitude East. The site is approximately 12 km from the center of Jangyon County to the north-east, 3 km from the Raksan Railway Station, and about 2 km from the West Sea Lock Gate-Unryul-Songhwa-Jangyon-Ryongyon Road to the east. The Nampo international seaport is about 210 km from the North.
Mopung Cooperative Farm, Anbyon County, Kangwon Province of DPRK. The geographical coordinates of the site are about 38o58' latitude North and 127o33' longitude East. The site is approximately 8 km from the center of Anbyon County to the north, and about 13 km from Wonson City to the north. The distance to the Nampo international seaport is about 235 km from the West.
Ryudong Cooperative Farm, Unsan County, South Pyongan Province of DPRK. The geographical coordinates of the site are about 39o17' latitude North and 126o01' longitude East. The site is approximately 13 km from the center of Unsan County to the southeast, and about 42 km from Pyongyang capital to the southwest. Nearest international seaport is Nampo seaport that is about 85 km from the southwest. |
|
Customs clearance, if needed, shall be done by: |
☐UNDP
|
|
Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP): |
Before December 14, 2012. |
|
Preferred Currency of Quotation: |
☐Euro / CNY (for companies outside DPRK) ☐Local Currency (KPW): For local companies. |
|
Value Added Tax on Price Quotation: |
☐ Must be exclusive of VAT and other applicable indirect taxes |
|
Documents to be submitted: |
☐ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; ☐ A statement whether any import or export licenses are required in respect of the goods to be purchased including any restrictions on the country of origin, use/dual use nature of goods or services, including and disposition to end users; |
|
Partial Quotes: |
☐ Not permitted |
|
Payment Terms: |
☐ 100% upon complete delivery of goods |
|
Evaluation Criteria: |
☐ Technical responsiveness/Full compliance to requirements and lowest price. |
|
UNDP will award to: |
☐ One and only one supplier. |
|
Type of Contract to be Signed: |
☐ Purchase Order |
|
Special conditions of Contract: |
☐ Cancellation of PO/Contract if the delivery/completion is not accomplished before December 14, 2012. |
|
Conditions for Release of Payment: |
After passing Inspection and submission of invoice.
|
|
Annexes to this RFQ |
☐ Specifications of the Goods Required (Annex 1) ☐ Form for Submission of Quotation (Annex 2) ☐ General Terms and Conditions / Special Conditions (Annex 3). Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. |
7. Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements.
8. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.
9. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected.
10. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider.
11. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
12. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3.
13. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
14. Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml .
15. UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.
16. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf
Thank you and we look forward to receiving your quotation.
Sincerely yours,
Procurement Unit.
UNDP DPR of Korea