LTA for Hospitality Services – Accommodation, Conference and Event Venues and Catering Services (Open to Philippine-based Suppliers Only)
UNICEF Philippine Country Office is inviting you to submit a proposal for LRPS-2023-9180305: Long Term Arrangement for Hospitality Services – Accommodation, Conference, Event Venues and Catering Services (Open to Local Vendors and Nationwide).
Summarized Terms of Reference:
This requirement seeks to establish long term arrangement with different hotels nationwide which can cater to a requirement for the hospitality services needed by UNICEF in the implementation of its programmes. The hotel will provide services for any accommodation, conference venue or meals requirement by UNICEF. The long-term arrangement to be established is for two (2) years with a possible extension for another 12 months based on satisfactory performance.
The LTA aims to establish multiple LTAs in various locations to ensure to facilitate the exigency of the requirement. The LTA approach for this requirement is via split orders, where, depending on geography and other specified criteria, UNICEF Supply team will determine which LTA will best respond to this requirement. Where the vendor cannot fulfil the requirement, the buyer may approach another LTA vendor or buy outside of the LTA.
This Long-Term Arrangement can be shared with other UN agencies should the need arise. Deadline for submission of proposals:
31 March 2023, 3:00 PM (Philippine Time)
A Pre-Bid Conference will be scheduled for this requirement, please ensure that you are registered in UNGM to get updates on the conference.
Please be informed that the Philippine Country Office has shifted its bidding process to an online platform (UNGM and inTend) – expressions of interest, clarifications and submissions of bids must be submitted through the online platform. It is important to note that vendors will be required to have a UNGM registration to advance the bidding process. Please follow-up the guidance provided in the website on how to express interest and submit proposals. The full terms of reference and bid documents can only be accessed once you are a registered vendor in UNGM.
Proposals submitted through UNICEF’s inTend will be considered as valid. Submissions outside the portal will not be honoured.
By clicking on the blue ‘Express Interest’ button in the UNGM tender notice, the full UNICEF e-submission system instructions to bidders document (including instructions on how to access the tender documents and submit an Offer) will be automatically emailed to the ‘contact persons’ included in your UNGM registration. Alternatively, the full UNICEF e-submission system instructions to bidders document is publicly available on the UNICEF supply internet pages here: https://www.unicef.org/supply/index_procurement_policies.html . In the tender management site, if you navigate to the documents tab and opt in to confirm your intention to submit a Bid – you will then see the mandatory placeholders for documents that must be attached prior to submitting your Offer (you will also see if there are any mandatory questionnaires to complete). As such, you are recommended to `opt in` well before the submission deadline so you are clear exactly what documents are required to be uploaded prior to completing your submission. Please note that in order to access the tender documentation through UNICEF’s e-submissions system, vendors must: (i) be registered with UNICEF in UNGM as a company/NGO; (ii) have successfully completed all mandatory information currently required by UNGM when registering. Please ensure that any files submitted as part of your Bid are not corrupt or damaged in any way. Please exercise particular caution when using compressed files. Any corrupt or damaged files may lead to your Bid being invalidated. All vendors are strongly recommended to regularly log in to the UNICEF e-submissions system to check for any deadline extensions, new clarifications, new correspondence or updated tender documents relating to this tender.