Technical and Administrative Services for the Health and Environmental Programme
BACKGROUND
The Department of Health in collaboration with the World Health Organization (WHO) Philippines has been implementing the Country Cooperation Strategy (2017-2022) where Health and Environment (HAE) programme is one of the strategic priorities under Protect Health. HAE includes water, sanitation and hygiene (WASH), climate change, chemical safety, food safety, occupational health, and air quality.
To support specific programme activities, there are ongoing projects that need technical and administrative assistance, such as the Department of Foreign Affairs and Trade, Australia assisted (DFAT-assisted) Drinking Water Quality Surveillance Project; Korea International Cooperation Agency (KOICA), Korea Development Cooperation Agency (KDCA) and DFAT-assisted WASH in Health Care Facilities (HCF) Project.
In addition, there are national and global advocacy campaigns that need to be supported, such as World Environmental Health Day, Global Handwashing Day and World Toilet Day to advance WHO advocacy on the importance of HAE in preventing environment-related diseases and in contributing to relevant Sustainable Development Goals (SDGs)
To ensure proper technical and administrative assistance to HAE programme, there is a need for the contractual services of an Agreement for the Performance of Work (APW) to deliver the required outputs of the programme.
PURPOSE/SPECIFIC OBJECTIVE OF THE ACTIVITY
The overall objective of the technical and administrative services for the Health and Environmental Programme.
DESCRIPTION OF ACTIVITIES TO BE CARRIED OUT
Output 1: Inception Report.
Deliverable 1.1: Inception report. The inception report shall contain specific methodologies and activities with identified offices to be involved, locations of activities, materials needed, and tentative dates.
Output 2: Monthly monitoring report of HAE activities.
Deliverable 2.1: Develop a monitoring matrix to include key activities of HAE programme.
Deliverable 2.2: Track the progress of all HAE APW and procurement activities and highlight issues needing immediate WHO actions.
Deliverable 2.3: Conduct site visits in project areas to monitor and validate project activities, such as in:
- • Baguio City - February and April 2023 (two trips);
- • Aklan - January, March, and May 2023 (three trips);
- • Agusan del Sur - February, March, and June 2023 (three trips); and
- • Davao Region - March, April, and June 2023 (three trips).
Deliverable 2.4: Recommend WHO actions on how to resolve identified technical and administrative issues.
Output 3: Consolidated improvement plans for WASH in HCFs in KOICA/KDCA/ project areas.
Deliverable 3.1: Review and monitor the progress of activities for WASH in HCF in project areas.
Deliverable 3.2: Conduct mentoring for selected HCF as needed in the use of WASH for Health Facility Improvement Tool (FIT) for the assessment of selected HCFs in Agusan del Sur and Davao Region.
Deliverable 3.3: Support the project areas in translating the assessment plans into improvement plans
Deliverable 3.4: Consolidate the improvement plans and highlight the items that can be supported by WHO. Initiate works to start the implementation of the plans.
Output 4: Tentative programs and arrangements for local and international campaigns
Deliverable 4.1: Participate in the meetings of TWGs for local and international campaigns, such as World Toilet Day, World Environmental Health Day, and Global Handwashing Campaign.
Deliverable 4.2: Compile tentative programs for such campaigns and identify the possible participation and contribution of WHO.
Deliverable 4.3: Support WHO in developing presentation materials or messages in such campaigns.
QUALIFICATIONS & EXPERIENCE
The individual contractual partner's members must fulfil the following qualifications:
EDUCATION
A graduate of any of the following courses: Environmental and Sanitary Engineering, Public Health, Environmental Management, or equivalent courses, preferably with Masteral Units.
EXPERIENCE
Experience working in health and environment programs and projects with or
for government agencies in a multi-stakeholder environment.
TECHNICAL SKILLS & KNOWLEDGE
- With good technical writing skills, good facilitation skills, knowledgeable in basic computer programs, efficient organizational and management skills.
- Ability to quickly comprehend strategic and tactical objectives and to formulate comprehensive plans to address challenges/risks.
- Ability to work harmoniously as a member of a team, adapt to diverse educational backgrounds and maintain a high standard of personal conduct.
LANGUAGES
Good English communication (writing and speaking) skills.
ADDITIONAL INFORMATION
The individual and its members shall have no involvement, in any form, in drugs, arms dealing, alcohol industry, or human trafficking.
Contract time. The work to be done under this contract shall be Technical and Administrative Services for Health and Environment Programme as set out in the Terms of Reference. The contract will be completed in not more than 6 months from the commencement of the Work, or otherwise as agreed in writing among the Owner and the Contractor. The work shall be done in strict compliance with the Contract, Specifications, Schedules, and all other Contract documents and all Instructions. Failure to do so shall be at the Contractor’s risk and account. Submission of Bid by the Contractor shall constitute acknowledgement by the Contractor that it is aware of and concurs with all of the requirements or conditions incorporated in the Call for Proposal and the other documents.
As time is an essential element of this Contract, for failure to complete all work within the stipulated as set out in the Terms of Reference, the Owner shall charge the Contractor liquidated damages. This shall be in the amount the sum of 0.5% of the total contract amount per day (Saturdays, Sundays and holidays are included) but not to exceed on total 10% (ten percent) of the contract amount. These liquidated damages shall be for the added cost incurred by the Owner for such delay and also for the inconvenience caused to the users of the Work. It is understood that this is not a penalty but a fixed sum representing the liquidated damages for each calendar day of the delay. Delay shall be counted from the agreed completion date, considering further time extensions approved by the Owner, to the date of completion of work.
Management of Conflict of Interest. Any interest by entity (individual/organization/company), expert or member of the project team that may affect or reasonably be perceived to (1) affect the expert’s objectivity and independence in providing advice to WHO related to the conduct of a project, and/or (2) create an unfair competitive advantage for the expert or persons with whom the expert has financial or interests (such as adult children or siblings, close professional colleagues, administrative unit or department).
WHO’s conflict of interest rules are designed to identify and avoid potentially compromising situations from arising thereby protecting the credibility of the Organization and of its normative work. If not identified and appropriately managed such situations could undermine or discount the value of expert’s contribution, and as consequence, the work in which the expert is involved.
Robust management of conflicts of interest not only protects the integrity of WHO and its technical/normative standard-setting processes but also protects the concerned expert and the public interest in general.
Proprietary and intellectual property rights. The WHO shall have the sole proprietary and intellectual property rights of all outputs/ deliverables/ reports/ documents and other files, including raw data gathered and used for and during the project, compiled or prepared in the course of the performance of the services supplied by the TA provider, as stated herein.
Ethics and Professional Standards. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero-tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with substantiated history of SEA, sexual harassment or other types of abusive conducts are not hired by the Organization, WHO will conduct a background verification of final candidates.
Data Privacy and Confidentiality. The TA Provider shall be bound to the confidentiality of data and information accessed during the course of engagement and shall be liable for any breach. The results, products and reports of this APW are to be treated as confidential and must not be handed over to third parties. The WHO has exclusive ownership of the reports and reserve the right to further disseminate relevant information. The contractual partner will also provide disclaimer on the reports: This document has been produced with the assistance of the World Health Organization. The contents of this publication are the sole responsibility of the author, and does not necessarily reflect the opinions, recommendations, or advice of the World Health Organization
SUBMISSIONS
Qualified and interested specialists should submit the following documents to the Supply Officer through WP RO UNGM at < wproungm@who.int > by 5 February 2023
- • Curriculum Vitae {for individual contractors/team members} or Company Profile {for institutional applications}
- • Cover letter. The cover letter should outline how their experience and qualifications make them a suitable candidate for this bid.
- • Proposal indicating solution/methodology, timelines and cost
Please use Tender Notice No. WPRO/2023-01/PHL/190708 as subject to all submission. Only successful candidates will be contacted.
Last day of receiving queries for this tender is on 1 February 2023