Supply and delivery of Water Pumps for Ethiopian Ministry of Water and Energy(2nd Re-bid)
UNOPS
Supply and delivery of Water Pumps for Ethiopian Ministry of Water and Energy(2nd Re-bid)
Invitation to bid
Reference:
ITB/2022/42589
Beneficiary countries or territories:
Ethiopia
Registration level:
Basic
Published on:
05-Jul-2022
Deadline on:
29-Jul-2022 09:00 0.00
Description
The United Nations Office for Project Services (hereinafter referred to as UNOPS) is pleased to invite prospective bidders to submit bid for Supply and Delivery of Water Pumps (to pump drinking water(potalbe water)) for Ethiopian Ministry of Water and Energy, Addis Ababa, Ethiopia, in accordance with the UNOPS General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
Protection of the environment, biodiversity and restoration of natural habitats
Environmental
The tender contains sustainability considerations related to the protection of the environment, biodiversity and restoration of natural habitats.
Examples:
Sustainable/ organic agriculture, fishing or forestry.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
40151503
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Centrifugal pumps
40151506
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Hand pumps
40151507
-
Irrigation pumps
40151510
-
Water pumps
40151583
-
Hydraulic Pump
40151585
-
Treadle pumps
40151601
-
Air compressors
40151607
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Refrigerant compressors
40151700
-
Pump parts and accessories
New clarification added: Dear Bidder,Please find below clarification response for your query.QuestionQuestion: Dear UNOPS team,Please kindly clarify the following question:1. To the best of my knowledge, Rewindable Pumps are only suitable for casing diameter over 8-inch, but in Lot 1. Submersible Water Pumps Specification, I can find Rewindable Submersible electric motor pump for casing diameter 6-inch such as item No. 30.Could you please let me know if this is correct or not? Thank you for your earliest reponse.Requested by: jiman Kim (jiman.kim@wilo.co.kr)Requested on: 2022-07-22UNOPS response:UNOPS believe that with the given parameter H=200m Q=8l/s, rewindable submersible water pumps can be available. Please take it the specification as stated in the schedule of requirement.Best regards,
Edited on:
22-Jul-2022 14:37
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please find below clarification response for your query.QuestionQuestion: Dear UNOPS Team, Since this ITB is a 2nd Re-bid, we are curious if the ITB still open to every entity. (for your information, we've not expressed interest on 1st bid) Thank you and Best Regards,Jiwoo LeeRequested by: jiman Kim (jiman.kim@wilo.co.kr)Requested on: 2022-07-22UNOPS response:Please note that both the intial ITB and the first re-bid was open to evry one who want to participate. UNOPS floated the tender in the United Nations Global Marketplace(UNGM) website.Best regards,
Edited on:
22-Jul-2022 14:16
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please find below clarification responses for your queries.Question:Question: Dear Sir/ MadamCan we give quatation for alternative products, i.e. as option 1 and option 2. Kind Regards, Requested by: Anwar Hassen Yimer (geradobusinesstrading@gmail.com)Requested on: 2022-07-21UNOPS response:Please note that it is clearly indicated in the particular tab of the UNOPS e-Sourcing that Alternative offer is not accepted.Best regards,
Edited on:
22-Jul-2022 06:27
Edited by:
webservice@unops.org
New amendment added #1: There are two amendments mentioned below:1. The bid closing date is extended to 29th July 2022.2. There is an amendment on the standard power cable unit from mm to meter for Lot 1 items number 1 & 2. Best regards,
Edited on:
21-Jul-2022 10:00
Edited by:
webservice@unops.org
New clarification added: Question:Greetings, we are in the process of preparing our bid submission for the project, however the payment conditions for this tender seem to be extremely limiting. We feel that the payment terms put the bidder/ supplier at undue risk of delays in payments.We have therefore decided to request you to make the payment terms more reasonable and to seek confirmation on some more technical points as follows.For this tender thinking from the suppliers point both the 80% and the 20% payments are extremely uncertain and therefore unreasonable and puts the suppliers at a massive RISK. We explain this as follows,Please note the supplier has to depend on the VESSEL SCHEDULE (which is extremely uncertain as is a global fact) Second uncertainty is after the equipment reaches Djibouti, we all are aware of the political and war like situation that prevails in the region, is the logistics and transport in land etc dependable is what we all need to think. Third uncertainty would be for any reason if the shipment is stuck at the port – delayed payment of duty, strikes etc there could be many reasons - anything could happen again the supplier is stuck.THE REASONABLE SOLUTION COULD BE: Having done his part up to shipment the supplier should be relieved of the major payment of equipment part at least, supplier or manufacturer at least recovers his costs. For example accept one of following,As usual to pay the 80% to the supplier against FCA / FOB delivery against shipping documents. Note : If the bid was issued by WDC they would have done this in any case. OR At-least pay the 80 % within 30 days of the shipment (date of BL) against original shipping documents irrespective of whether the equipment has reached the site OR not.The balance 20 % payment upon reaching and inspection at WDC Addis Ababa, please note there have been incidences in Ethiopian contracts where suppliers have been stuck with the last 10 or 20 % payments not paid for years. There are couple of ways to address this uncertainty,To have the equipment inspected at the respective factories either by the client OR by a independent third party inspection agency like TUV or BVQI etc. This way the 20 % payment can be released immediately upon the receipt of the equipment at WDC. It’s much simple. OR There could be a maximum number of days from the date of shipment ( say 60 days ) after which the 20 % payment could be released by WDC . One of the 2 above solutions could make the bidders have the confidence that the last 20 % will indeed be released and not drag on for ever.Certificate of conformity ( COC ) : The UN contracts generally stipulate the requirement of a COC for the pumps to be issued by SGS and submitted to the UN office. The tender specifications do not mention the COC requirement. Kindly confirm would a COC be required for the pump sets to be supplied as it will mean a large additional expense and time required.Technical Querry For Lot -5, surface pump with duty point 5 lps @120 m (Diesel driven) – the tender mentions air cooled engines to be used. It is a well known fact that liquid cooling is much more reliable than air.1) Since the pumps will be remotely located it is better to use water OR radiator cooled engines for the pump-sets. OR at least allow manufacturers the option to use their choice of cooling for the engines.2) Also not all submersible / surface pump manufacturers manufacture diesel driven pump sets, so is it acceptable if the one diesel driven pump set is from a different manufacturer.Request please confirm acceptable to the two points above for the diesel engines. CABLE SIZES FOR SUBMERSIBLE PUMP SETS : We have observed that the the cable sizes are provided in the technical documents only for item no 30, 31 & 32 of lot no 1 -submersible pump sets and for all the items of lot 2 - surface pump sets. Request please provide the submersible pump cable sizes for the remaining items of subbmersible pumps urgently. This will help all bidders to offer same size cables and will make evaluation job very easy. Otherwise various bidders can offer different cable sizes and it can result in a big issue during evaluation of the submersible pump items.Please clarify all the above and allow us atleast 10 working days time after providing the cable sizes to check the provided sizes, obtain offers for the required cables from manufacturers and complete the offers accordingly.In case cable sizes are not provided for any reason it is more important to allow more time for submission because in that case the pump manufacturers have to compute the cable sizes and then offers from manufacturers need to be obtained, prior to preparaing the bid.We believe that UNOPS - as usual will have a unbiased & Pragmatic - analysis on the payment terms and in order to encourage participation and competitiveness will propose better terms of payment as suggested above.UNOPS response:Please note that there is no change in the payment terms stated in the tender(80 % of the Contract Price shall be paid on receipt of the equipment at Ethiopian Ministry of Water and Energy, Addis Ababa, Ethiopia and upon submission of payment documents, and the remaining 20% shall be paid after inspection and acceptance by the partner). UNOPS believe that the payment terms is reasonable and use DAP incoterms. Please note booking a vessel is part of the bidder proactive planning to make things going properly and there is no issue in relation to Dibouti port and no war curerently in the region. Apart from this, the lion share of import to Ethiopia is Via Djibouti port and no problem at all. UNOPS is the one who facilitate the custom clearance process documents(collect documents from the consignee and submit to the bidders agent) though the consignee is Ministry of Water and Energy.Winner Bidder/Bidders will make a contract with UNOPS and do not neeed to worry the payment will stuck somewhere as long as the required equipment supplied to our partner. All the payment will be paid by UNOPS not by our consignee. Actually, we didn’t ask the certificate of Confirmity(COC)- If winner bidder(s) provide such certeficate, UNOPS would be happy to have it. But it is clearly stated in the schedule of requirement under Inspections and tests section that UNOPS or its representative shall inspect and/or test any or all items of the goods to confirm their conformity to the contract, prior to dispatch from the manufacturer’s premises. UNOPS only accept air-cooled diesel engine and yes, it is acceptable if the one diesel driven pump set is from a different manufacturer.Please note that it is clearly stated in the schedule of requirement part of the tender(General common specifications for all Submersible Water Pumps) that bidder should submit the cable sizing calculation alongwith datasheet as a document with the tender submission for each of the pumps. Bidders are expected to calculate or determine the cable size using the length data given, the maximum voltage drop of 3% and and the motor rating data which the bidder/manufacturer only has.Please note that UNOPS believe the tender floated period is reasonable to bidders to submit their offer. Considering the reasonable tender floating period, UNOPS extend the bid closing date to 29th July 2022.Best regards,
Edited on:
20-Jul-2022 14:51
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please find below clarification responses for your query.Question: 1. For item 1 and 2, the Stranded Power cable length unit are mm but all others item unit are m, pls confirm if the unit correct.2. In the technical requirement, pumps power cable length are different, dose it means we should provide pumps with different length of power cable as required.3. If you may provide image for water pumpsUNOPS response:1.Please be informed that the standard power cable length unit is Meter instead of mm. The schedule of requirement will be ameeded soon to reflect the unit to meter.2. Yes, the pumps are required to work in an existing infrastructure, hence the power cables length are as specified in the technical requirement.The cross sectional areas of the cables are to be calculated bybidders based on motor capacity and the allowable maximum voltage drop given in the specification over the length.So bidders should provide pumps with different length of power cableas as required.3. UNOPS doesn’t have image of water pumps to be shared with bidders.Question: in the tender particulars it is said that:Bidcurrency(ies): USD (United States Dollars)Please confirm whether it is mandatory to submit an offer in USD or not. In other words are bidders allowed to quote in EURO (€)?Thanks and best regards,Agmin TeamRequested by: Giovanni Bracale (trading@agmin.it)Requested on: 2022-07-15UNOPS response:Please note that it is possible to submit offer other than USD.This means bidders are allowed to to quote their offers in EURO. But please refer to the instructions to bidders article16 of BID CURRENC(IES).Question: Question: Dear Sir/Madam,Following your tender announcement the Supply and delivery of Water Pumps for Ethiopian Ministry of Water and Energy (2nd Re-bid), we have obtained the bid document and working on it to participate in this tender. However, having examined the bid document, we have found the following unclear point.Regarding the payment term of the tender, the payment term that is mentioned on the bid document is 80 % of the Contract Price shall be paid on receipt of the equipment at Ethiopian Ministry of Water and Energy, Addis Ababa, Ethiopia and upon submission of payment documents, and the remaining 20% shall be paid after inspection and acceptance by the partner.However, as the items are to be supplied from abroad in foreign currency, our suppliers accept LC as a term of payment. So are you going to open LC for our suppliers? Kindly give us your clarification.Thanking you in advance for your kind cooperation and prompt reply, we remain,Requested by: Alemayehu Wendafrash (Alemayehu.Wendafrash@hagbes.com)UNOPS response:Please note that there is no change in the payment terms stated in the tender(80 % of the Contract Price shall be paid on receipt of the equipment at Ethiopian Ministry of Water and Energy, Addis Ababa, Ethiopia and upon submission of payment documents, and the remaining 20% shall be paid after inspection and acceptance by the partner). UNOPS will not open LC as a payment terms.Question: Question: Dear Sir/Madam, Good Evening! Reference subjevt Tender we request you to extend bid closing date by another 10-15 days as most of the suppliers are requesting for extension so that they can prepare quote Look forward to your positive respopnse Thanks & Best Regards Keith. SequeiraProcurement Officer O.K.I. General Trading LLCLevel 3, Latifa Tower,Sheikh Zayed RoadTrade Center 1,Dubai,UAEP.O. Box: 252150Tel: +9714 3688744Fax: +9714 3688775Gsm: +971 54 7936567Requested by: abhay chopra (oki@okitrading.com)UNOPS response:Please note that UNOPS believe the tender floated period is reasonable to bidders to submit their offer. Considering the reasonable tender floating period, UNOPS extend the bid closing date to 29th July 2022.Best regards,
Edited on:
20-Jul-2022 14:44
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please find below clarification responses for your query.Question: Dear Sir/Madam,We have gone through the specifications of the submersible pumps and realized the Motor is not included in the specification requirement.Please confirm if the Motor is part of the requirements or NOT.ThanksRequested by: Mohamud Mohamed (kaliil@yahoo.com)UNOPS response:Please note that there is a specifcation for the Motor in the schedule of requirement under General common specifications for all Submersible Water Pumps part on page 62. And we confirm that the motor is part off the requirement.Best regards,
Edited on:
18-Jul-2022 18:04
Edited by:
webservice@unops.org
New clarification added: Dear bidders,Please note that this tender will be closed 2022-07-26 09:00 UTC and be aware the date and prepare your submission accordingly.
Edited on:
14-Jul-2022 11:07
Edited by:
webservice@unops.org
New clarification added: Question: Dear Sir or Madam, many thanks for sending us this tender. Please kindly clarify the following:For Lot 2 item no. 5 , the requirement “Air cooled diesel” Has been canceled last time. Please confirm that also this time the pump does not has to be diesel powered. Your earliest reply is highly appreciated. Kind regards from Austria / Freundliche GrüßeTomas Steinocher Msc.Kreps GmbH.&CO KGKarolingerstrasse 22, 5020 Salzburg/AUSTRIA+43 6213 8655kreps@kreps.co.atUID ATU47046806 FN175007p Requested by: Tomas Steinocher (kreps@kreps.co.at)Requested on: 2022-07-06UNOPS response:Dear Bidder,Please note that Lot 2 item no. 5 , the requirement “Air cooled diesel” Horizontal surface centrifugal pump((Diesel driven, surface centrifugal pumps) is part of this lot. I confirm that it has to be diesel powered. Best regards,
Edited on:
06-Jul-2022 14:55
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please find below clarification responses for your queries.Question: 1Dear Madams/Sirs,reference is made to lot 1. In Form C, Price Schedule Form, there are n.55 line items.Then in the set dedicated to the spare parts, it is mentioned "Spare Parts for 52 submersible water pumps-lot 1". Please clarify if this is a typing mistake and it shall be read as "Spare Parts for 55 submersible water pumos-lot 1"Thanks and best regardsRequested by: Giovanni Bracale (trading@agmin.it)Requested on: 2022-07-06UNOPS response:It is not a typing mistake rather it is Spare Parts for 52 submersible water pumps-lot 1. This is because there are water pumps which do not have control panel. Please refer to the technical specification for each pumps in Form D.Question: 2Reference is made to lot 1.In Form C-Price Schedule, it is mentioned that "bidders should quote price of each submersible water pumps including accessories". Then there is a specific section/form for the spare parts quotation. Can you please clarify which accessories must be included together with the price of each submersible water pump?Thank you and best regardsRequested by: Giovanni Bracale (trading@agmin.it)Requested on: 2022-07-06UNOPS response:Please note that the accessories are clearly indicated in the General common specifications for all the Submersible Water Pumps part of Form D on page 58 of Section_III_Returnable Bidding Forms.Best regards,
Edited on:
06-Jul-2022 13:36
Edited by:
webservice@unops.org