New amendment added #3: Amendment 3: Extending the deadline for submission.
Edited on:
21-Apr-2022 18:11
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions:1. How does UNOPS/StopTB define client complaint? I.e., does this definition comprise complaints about the efficacy of supplier products or is it restrictive to complaints about service delivery?Client complaint is defined as any communication from the client that alleges deficiencies related to the identity, quality, safety, effectiveness, or performance of a product after it has been released or communication from the client complaining about service delivery (missing products, shipment damages, delivery delay, etc.). Both product and service delivery related complaints are logged and managed by GDF and its PA.2. Where does UNOPS/StopTB intend client approvals to take place? Does the OMS currently have this capability or is this a point for the discussion with the PA upon award?’This process will be discussed with the PA upon award.3. UNOPS/StopTB has stated that the estimated annual value of orders that require post-delivery payments is US$ 30 million. To better assess the financing costs and mitigate risks for orders that require credit and post-delivery payment, we have the following questions:· What percentage of post-delivery payment orders result in sea freight shipments compared to airfreight shipments?· What percentage of post-delivery payment orders result in in-bound shipments for consolidation at the PA’s warehouse compared to direct shipments from manufacturer to clients?The requested percentages cannot be provided at this stage as they will depend on clients’ requirements and urgency of their orders.4. Can you please confirm if the SRS budget is managed by the PA? If so, can the PA possibly use this budget to cover Working Capital dips potentially caused by late post-delivery payments, with previous approval by UNOPS/StopTB? The SRS budget is managed by the PA based on UNOPS/StopTB instructions. SRS budget is only used to purchase TB medicines for SRS replenishment or increase.
Edited on:
14-Apr-2022 10:39
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions:1. Can you indicate the number of pallets per year over the last 3 years that were managed as consolidation / cross dock orders?Following your questions, we have provided the following information in the amended Annex 3 – UNOPS-StopTB operating volumes which has been uploaded in the ‘documents’ tab in the e-sourcing platform:· The number of POs received for consolidation and the related weight in kg and volume in cubic meters· The number of shipments packed and the related weight in kg and volume in cubic meters· The number of shipments dispatched and the related weight in kg and volume in cubic meter2. How will the PA be paid for the handling (inbound, warehousing, outbound, etc.) of consolidation / cross dock orders?Please refer to article 4.7.1 of Section II: Schedule of requirements. 3. Are all consolidation / cross dock orders expected to be channeled via the PA appointed warehouse for SRS? If so, what volume is expected to be shipped via the PA SRS warehouse?All consolidation / cross dock orders are transiting via the same warehouse where the SRS is located.Following your questions, we have provided more detailed information in the amended Annex 3 – UNOPS-StopTB operating volumes which has been uploaded in the ‘documents’ tab in the e-sourcing platform.4. Is the PA warehouse currently issuing a new set of export documents for consolidation / cross dock orders or are these be shipped under the export documents by the commodity suppliers?The PA warehouse is currently issuing a new set of export documents for consolidation/cross dock orders. 5. What is the average number of days consolidation / cross dock orders are expected to be stored in the cross dock warehouse?We cannot provide this information because it is not available to us. 6. Section II – Schedule of requirements section 4.3.4.2 (page 18) indicates that the PA will cover the cost of the replacement of the product. Can UNOPS/StopTB give an indication on the value involved over the last 3 years?We cannot provide this information because it is not available to us. 7. For some products UNOPS/StopTB might request the PA to include temperature loggers, for how many shipments is this expected? Can the PA charge the costs of temperature loggers as pass-through costs to the client? The PA shall ensure the transport and storage of TB medicines according to art 4.6.3.1 of the Section II: Schedule of requirements and propose its approach for the use of temperature dataloggers for GDF’s consideration. Cost of temperature dataloggers must be covered by the PA fee, except for specific client requests that will not be aligned with agreed PA’s and GDF’ approach for which the costs will be charged to the clients.
Edited on:
12-Apr-2022 10:51
Edited by:
webservice@unops.org
New amendment added #2: Ammendment 2: The following document is amended and uploaded to the e-sourcing system : Annex 3 - UNOPS-StopTB operating volumes
Edited on:
12-Apr-2022 10:47
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions:On Annex 3, is it possible to also provide the 2021 SRS volumes? And is it possible to also provide the operating volumes for non-SRS orders going via PA's Warehouse? The year 2021 was unusual in terms of operations. This is the reason we have not provided this information. Some operating volumes for non-SRS orders are indicated in Annex 2 – UNOPS/StopTB volume of transactions – Tables 4 and 11.On Annex 5, is it required for the transport costs to have a validity? If so, how should this validity be indicated in the transport cost mock exercise excel sheet (being a protected document)? The transport costs shall be valid for the RFP proposal validity period (i.e., 180 days).On Annex 5, in order to provide the most accurate transport costs, can the addresses of the suppliers' premises be provided? Following your questions, we have provided more detailed information in the amended Annex 5 – Transport cost mock exercise which has been uploaded in the “documents” tab in the e-sourcing platform.On Annex 5, if the transport from the supplier's premises to the PA warehouse is faster and cheaper via road, is it possible to provide transport costs by road? If so, how should this be indicated in the transport cost mock exercise excel sheet (being a protected document)? Following your questions, we have provided more detailed information in the the amended Annex 5 – Transport cost mock exercise which has been uploaded in the “documents” tab in the e-sourcing platform. On Section II, article 4.8.2.7, what are the specific UNOPS/STOPTB IT systems that PA is expected to provide infrastructure and resources to develop, test and fully integrate for? GDF IT system is currently composed of the GDF Order management system and the GDF’s Centralized Data Store and Analysis Platform (CDP).During the contract period, the PA shall provide infrastructure and resources to develop, test and fully integrate its own IT system with current GDF IT systems to start the provision of PA’s services and then for any new developments, improvements, additions, or change of GDF IT systems.On Section II, article 4.8.2.8, which specific interfaces must be developed, tested and fully functional within 6 months after the signature of the LTA? All transactional data related to the provision of PA’s services should be sent to GDF via interfaces. Please refer to article 4.8.2.1 and 4.8.2.2 of Section II: Schedule of requirements for more details.On Section III, Form A, article 4.2 (p.3), a copy of complete CVs for all key personnel plus support personnel is requested whilst in Form D, article 4.2. (p.11), CVs are only requested for key personnel. Is it requested to provide CVs for only key personnel or also for support personnel? It is requested to provide CVs for both key and support personnel. In addition, for key personnel, it is requested to submit Form G.
Edited on:
05-Apr-2022 09:17
Edited by:
webservice@unops.org
New amendment added #1: Ammendment 1: The following document is amended and uploaded to the e-sourcing system : Annex 5 - Transport cost mock exercise
Edited on:
04-Apr-2022 18:21
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions:· Please confirm that in addition to form G, we need to supply complete CVs for key personnel ONLYIt is requested to provide CVs for both key and support personnel. In addition, for key personnel, it is requested to submit Form G.· Understand the temperature requirements is (1) 15 to 25 & (2) 2 to 8 Deg C, kindly let us know the required pallet storage locations/volumes for each temperature requirementTB medicines that are currently in GDF catalogue must be stored between 15°C to 25°C. Please refer to Annex 3 - UNOPS-StopTB operating volumes, “SRS position” tab (tables 2 and 3) for information on SRS volumes. GDF has currently no medicines that must be stored between 2°C to 8°C and therefore, cannot provide information on the volumes. However, the Offeror shall be able to store TB medicines between 2°C and 8°C if requested.· What will be the UOM for inbound, and outbound shipments?The unit of measure (UOM) for inbound or outbound shipments can be box or pallet depending on the size of the shipment and client’s requirements.· What is the percentage of case picking versus loose picking?Such data cannot be provided.· Origin shipment information into warehouse, shipments and volumes per origin country at least, modeThe data on the origin and destination of the shipments transiting via the warehouse cannot be provided publicly. Origin of suppliers is mentioned in Table 2 of Annex 2 – UNOPS-StopTB volume of transactions. All data that can be shared for the purposes of this RFP is included in Annex 2 – UNOPS-StopTB volume of transactions and Annex 3 – UNOPS-StopTB operating volumes.· Outbound order volume by destination country, # of SKU, carton/pallets per shipmentThis data cannot be provided publicly. All data that can be shared for the purposes of this RFP is included in Annex 2 – UNOPS-StopTB volume of transactions and Annex 3 – UNOPS-StopTB operating volumes.
Edited on:
31-Mar-2022 20:14
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions:11. Page 6, exclusivity. Could UNOPS/Stop TB consider a waiver for existing reputable clients, for which the PA (and it’s subs) presently are performing services in the same product category/product range.A waiver is applicable for non-specific TB Products which are also widely used in other diseases. Any request from outside the UNOPS/StopTB mechanism, with the exception of the above-mentioned non-specific TB medicines, will only be permissible subject to UNOPS/StopTB’s prior written approval.12. Page 9, purchasing of products.4.1.4.1 a) Can the PSA assume that UNOPS/Stop TB will pay the PA for these orders, prior to the payment being due to contracted product suppliers?This will depend on the Clients’ order type (DP, SF, GR, SD) against which the PA will be placing POs with suppliers. The payment terms are described in article 4.2.7.4 of Section II: Schedule of requirements.4.1.4.2 b) Can the PSA assume that UNOPS/Stop TB will pay the PA for these orders, prior to the payment being due to contracted product suppliers?This will depend on the Clients’ order type (DP, SF, GR, SD) against which the PA will be placing POs with suppliers. The payment terms are described in article 4.2.7.4 of Section II: Schedule of requirements.4.1.4.2.c) Can the PSA assume that UNOPS/Stop TB will pay the PA for these orders, prior to the payment being due to contracted product suppliers, or are there other payment terms in consideration ? If so who will be financing the products, while stored in the PA’s warehouse?There is a specific budget for the SRS. The selected PA will hold the SRS budget. The PA will use the SRS budget to pay the suppliers for SRS POs placed with suppliers to replenish the SRS. For SRS POs placed with suppliers to increase the value of the SRS budget, the PA will invoice UNOPS/StopTB after the delivery of goods to the PA’s warehouse holding the SRS. In some rare cases when the lead time from the pickup at supplier’s premises and the delivery to the PA’s warehouse is longer than the supplier payment term, the PA would have to advance the fund to pay the supplier, while waiting that the delivery is done to be paid by UNOPS/StopTB.4.1.4.2 d) Can the PSA assume that UNOPS/Stop TB will pay the PA for these orders, prior to the payment being due to contracted product suppliersFor products under consignment stock, the PA pays the suppliers when the products from consignment stock have been delivered to clients. UNOPS/StopTB is not involved in the financial transactions between PA and the suppliers of products under consignment stock.13. 4.2.3. DP, Please clarify whether these type of orders are subject to pre-payment in full (4.2.4.5 + 7), or if not whether the PA is expected to manage te payment risk (and delays). If so Would UNOPS/Stop TB expect a separate fee for these costs ? The payment terms are described in article 4.2.7.4 of Section II: Schedule of requirements. UNOPS/StopTB does not expect a separate fee for post-delivery payments. FPF, Please clarify whether UNOPS/Stop TB can confirm that payment by them will be effected prior to the moment that payment is due to the supplier of products? The payment terms and process are described in articles 4.2.7.4, 4.9.2.3, and 4.9.4.6 of Section II: Schedule of requirements. GR, Please clarify whether UNOPS/Stop TB can confirm that payment by them will be effected prior to the moment that payment is due to the supplier of products?The payment terms and process are described in articles 4.2.7.4 and 4.9.4.6 of Section II: Schedule of requirements. SD, Please clarify which payment terms would be applied by UNOPS/Stop TB? The payment terms and process are described in articles 4.2.7.4 and 4.9.4.6 of Section II: Schedule of requirements. What is past experience on payment timelines from clients to the PA?The payment timelines depend on Clients’ order type (DP, SF), funding source, and in-country financial procedures. In case of advance payment, PA often receives the funds from clients within quote validity. In case of post-delivery payment and partial payments, clients pay PA’s final invoices according to agreed time frame (generally 30 days after delivery of products as per incoterms).14 4.2.4.7, Please clarify whether there is a maximum time for clients authorization to ship ? If this is not the case, can the PA assume that the client has to accept the product reserved for the client, also in the case the delay in authorization has resulted in a shorter product when compared with initial planning?Before order placement, clients communicate to GDF and PA the timeline they need to provide authorization to ship and order delivery is planned accordingly. Clients are expected to accept the products produced for their orders. However, in light of the nature of TB diagnosis and treatment in development context, demand for clients may vary on the supply side. The PA will in this sense make best efforts to meeting changing needs for clients. Please see article 4.2.7.9 of Section II: Schedule of requirements for more details.15. 4.2.6.1 f), Is the PA expected to manage the payment risk (and delays). If so Would UNOPS/Stop TB expect a separate fee for these costs ?Yes, the PA is expected to manage the payment risk. UNOPS/StopTB does not expect a separate fee for post-delivery payments. The PA procurement fee offered must be fixed regardless of the payment terms applied to different Clients’ order types.
Edited on:
28-Mar-2022 15:43
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions:1. Can you please provide an overview of changes in product list during last three years. The GDF product catalog which is available here: https://www.stoptb.org/global-drug-facility-gdf/gdf-product-catalog, captures the most recent product list. The major changes in the past three years were the removal of the injectables (such as kanamycin, capreomycin) previously used for DR-TB treatment in accordance with the changes in the WHO treatment guidelines and adding child-friendly formulations to treat children with optimal, WHO-recommended, all-oral, DR-TB regimens (such as pediatric delamanid, bedaquiline).2. Please provide a breakdown of spending last 3 years, per supplier and per product during last three yearsSuch breakdown cannot be provided publicly. All data that can be shared for the purposes of this RFP is included in Annexes 2 and 3.3. Do you expect major changes in treatment regimen, in products and in spending per vendor in the upcoming contract periodGDF cannot comment neither on any upcoming changes of the WHO treatment guidelines, nor on any future consequences of such changes.4. Which products have been bought during last 5 years which have not undergone and/or completed WHO PQ? If so were these products ERP approved ?According to GDF QA policy, available here: https://www.stoptb.org/suppliers/quality-assurance, GDF procures only products approved by WHO prequalification programme (PQP) or approved by SRAs. ERP approval is only available for predefined TB medicines as a time-limited approval before full regulatory approval by PQP or SRA. Additional information on ERP is available here: https://www.theglobalfund.org/en/sourcing-management/quality-assurance/expert-review-panel/5. On page 2 its is stated that UNOPS/Stop TB is uniquely positioned to provide downwards pressure on the prices. Is price setting per product undertaken by UNOPS/Stop TB and or by the PA? If by the PA, what role is the PA exected to play and what tools will be made available to the PA, including early payment/pre payment for products delivered? Price negotiations with suppliers is GDF responsibility. 6. Is the contract with the PA between PA and GDF and/or between PA and UNOPS/Stop TB? Please refer to the LTA template uploaded as one of the documents on the eSourcing.7. Are the LTA’s with suppliers, including supply conditions expected to be established by UNOPS/Stop TB and suppliers, by GDF and suppliers or by PA and suppliers? The PA signs the LTAs with suppliers on behalf of GDF. Selected PA may propose to GDF reasonable changes in the current LTA standard template for consideration. For more information about LTA standard template with suppliers, please refer to the following link https://www.stoptb.org/suppliers/procurement-notices8. Under page 3, you are seeking the service of a PA with the relevant quality management certification. Please clarify what valid certification & licenses you expect to be available at the PA ? Does this include GDP certification, ISO certification and if so, what category/number, a valid wholesaler license and if so, issued by a SRA country or other (what Maturity level) ?For the quality management certification required, please refer to section IV: Evaluation criteria, point 14, 15 and 16, and questionnaire in the eSourcing platform.Please also refer to Section II: Schedule of requirements article 4.3.6. Norms and standards required for warehouse management of medical products.9. OMS, are you expecting the uploading of information on line ? If so please specify what are the technical requirements to be met.The OMS is accessible via a website. Technical requirements are to have an internet connection and a web browser.10. Page 6, exclusivity. Could this request imply that the PA cannot act as a PA for major donors like USAID/Global Fund and others ?This requirement implies that for the duration of the LTA resulting from the present RFP, the PA will not act as a procurement agent for the Products solicited under this RFP for any party other than UNOPS/StopTB-GDF. This includes USAID/Global Fund and other organizations.
Edited on:
28-Mar-2022 12:25
Edited by:
webservice@unops.org
New clarification added: Dear Applicants,On 21/03/2022, at 11:05, we answered one question which has a typo error on an article number and we would like to amend it as follows: What will be the PA payment condition for SRS products considering that those are delivered to the PA warehouse and delivery to final destination might only occur months later? The SRS has it’s own budget with a current value of around US$ 30 million which is composed of the value of the physical stock held by the PA, the value encumbered by the PA for SRS products replenishment (SRS PO to suppliers not yet received in SRS) and the cash from clients' payments as per agreed payment terms between clients and PA. Initial procurement of products to build or increase the SRS is done via a UNOPS/StopTB-GDF’s PO placed with the PA and the payment terms are as defined in art. 4.9.4.6 (Payment of PA’s final invoices by UNOPS/StopTB for GR, SD and SF (Client default) Orders) of the section II: Schedule of requirements. The POs placed by the PA with suppliers to replenish the SRS (SRS PO) are paid by the PA as per LTA’s payment terms with suppliers using SRS budget.
Edited on:
25-Mar-2022 16:59
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions:1. Which party is responsible for managing stock rotation? GDF is managing the stock rotation.2. What will happen with stocks that goes beyond 1 year remaining shelf life? If the stock is not sold, it can be either donated or destroyed.3. We assume that all cost associated with disposal of expired stock/stock with loo low a shelf life will be compensated: please confirm. Yes, all cost associated with disposal of expired stock/stock with too low shelf life will be compensated.4. Exactly how many products (and please confirm which) required cold storage? There are currently no products that require cold storage.5. What is the yearly volume on cold chain products? There are currently no products that require cold storage.6. What is average expected stock position to be kept on cold chain products? There are currently no products that require cold storage.7. What is the expected peak (temporary) storage volume? All data regarding storage are available in Annex 3 of this RFP – UNOPS-StopTB-GDF operating volumes.
Edited on:
22-Mar-2022 11:39
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions: 1. What are the payment terms and process for proposing the procurement fee? Is it based on firm quote and quarterly/annual financial reconciliation per cost category or based on actual cost after completion of the order? The payment terms and process for PA procurement fee are described in clause 4.7.1. of Section II: Schedule of requirements. The PA procurement fee will be fixed regardless of the invoicing approach that will be chosen by clients for each order. The processes for issuance of final invoices are described in section 4.9.4 of Section II: Schedule of requirements. 2. Section I.16: Incoterms are 2010 version. However, Section II Requirements Sub Section 4.1.3.2 indicates that the latest INCOTERMS should be used in tenders. Confirm which incoterm version is required for usage. The latest Incoterms should be used in tenders. 3. Who is responsible for managing the product catalog – dims and weights (freight estimator), and how is that data transferred to the PA? The dimensions and weights for the medicines are entered by the supplier directly into the GDF’s Centralized Data Store and Analysis Platform (CDP). This information is accessible to the procurement agent. 4. What is the average monthly inventory (number of pallets) in the warehouse? Volume of storage for the SRS is indicated in annex 3. Based on your experience of the medicine storage you can convert the volume (cbm) in pallets.
Edited on:
22-Mar-2022 11:32
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions:1. 4.2.4.5, 4.8.1.5 - Is the PA expected to create POs and shipments in OMS or is it sufficient to transmit the POs and shipments to OMS? If it is the latter, is OMS a TMS which allows integration with 3PLs? The PA is expected to create POs with suppliers in its own IT system and create shipments and upload its POs placed with suppliers in OMS. OMS is not a TMS (Transport Management System) and doesn’t allow integration with 3PLs.All integration with other systems or third parties is done via the GDF’s Centralized Data Store and Analysis Platform (CDP).2. 4.2.4.6 – Who authorizes shipments for dispatch following PSI and QC testing? As per the current standard procedure, if there are no deviations, the PA QA unit releases the shipments for dispatch following the PSI and QCT, if applicable. In case of deviations, the GDF QA unit is informed, and the shipment dispatch decision is taken jointly following the endorsed multi-parties (QCA, PA, GDF) SOP. 3. 4.2.4.7 – What is the normal turnaround time for the client to issue authorization to ship?This is important as the approval lead time will have a direct impact on the shelf life required for importation The turnaround time depends on the importation processes and requirements of each country. Clients communicate this information to GDF and PA before order placement.4. 4.2.5.1 – What is the timing of the issuance of the letter of guarantee – prior to the PO being issued or as part of the client approval? The letter of guarantee is issued prior to the PO being issued. 5. 4.3.4.2 – what is the QC sampling policy in terms of volumes - every batch or one per order? A randomization protocol is in place and will be followed. The responsible QCA will inform the PA about the batches that will be subject to testing, once the batch details are shared by the manufacturer per confirmed order. 6. 4.5.6.3 – Bullet D – will the PA be responsible for the recall after custody changes to the client? The PA will be responsible for informing the clients of the recall, collecting the info on the impacted stock on hand and coordinating the delivery of the replacement stock with the manufacturer. 7. 4.5.9 - If the contract with the QA is held by StopTB, are the costs for QA/QA negotiated as part of that contract? .The contract with the QCA is held by the PA on behalf of GDF, and costs of QA/QC and terms and conditions of the contract are those resulting from the joint Global Fund/GDF RFP process for the selection of QCA. 8. 4.6.2.3 – How is this information passed to the PA – via OMS? Yes, this information will be passed to the PA via OMS. 9. 4.8.1.2 – What is the frequency of updating OMS from the PA’s IT system? OMS must be updated daily.10. 4.8.2.5 – what is the timing of developing these interfaces? Interfaces should be developed within maximum 6 month after signature of LTA.11. 4.8.2.8 – 4.8.2.5 indicates that UNOPS will be responsible for developing the interfaces but 4.8.2.8 indicates that the interfaces should be ready in 6 months. Is UNOPS indicating that the manual work to upload data is only for 6 months till the interfaces are built by UNOPS. Interfaces are built to send different data from PA to GDF CDP. These data are mainly used for reporting or monitoring of operations. Integration of PA’s data via interface in the GDF OMS to avoid manual entry is not yet developed.12. 4.9.4.4 – Invoicing section Bullet B – Is there any latitude on the 30-day window for the final invoice because for ocean shipments, there are challenges in receiving allows integration with 3PLs? As the PA will issue the final invoice for the same amount as the Firm Quote accepted by the Client, the PA must issue the final invoice within a maximum of 5 working days.
Edited on:
22-Mar-2022 11:20
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions:8. Section II – Schedule of requirements section 4.3.4.2 (page 18) indicates that the PA will cover the cost of the replacement of the product. Should the cost of replacement be included in the procurement handling fee? Yes, the cost of replacement of the sample/s taken at PA’s warehouse should be included in the procurement agent fee.For sample/s taken at supplier premises, the product is replaced by the supplier. 9. Can you provide a breakdown of the current PAs Procurement fee and UNOPS/StopTB handling fees? The data below presents the current breakdown, but please note that for the purpose of this RFP, the offeror is requested to offer only one procurement agent fee regardless of the category of TB medicines (FLM or SLM) or type of Order (Grant or DP)PA Fee for SLM Grant Order: 3.7 %PA Fee for SLM DP Order: 3.7 %PA Fee for FLM Grant Order: 2.8 %PA Fee for FLM DP Order: 2.8 %GDF Fee for SLM Grant Order: 0 %GDF Fee for SLM DP Order: 0.5 %GDF Fee for FLM Grant Order: 0 %GDF Fee for FLM DP Order: 1.15 %
Edited on:
21-Mar-2022 12:11
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions: 1.Some of the required tender documents can only be shared under a mutually signed confidentiality agreement as those concern contractual documents with other customers or suppliers. Can a mutually signed confidentiality agreement be put in place between UNOPS/StopTB and the interested bidders before the tender submission deadline? As per UNOPS procurement manual available at the following link https://content.unops.org/service-Line-Documents/Procurement/UNOPS-Procurement-Manual-2021_EN.pdf, Offeror’s proposals and all requested documents are received, safeguarded, accessible and managed under strict confidentially through the UNOPS eSourcing platform. Only evaluation team members who have signed an affidavit of confidentiality will have access to the offeror’s proposal and requested document. 2. What is the estimated annual USD value of orders that require post-delivery payments?The estimated annual value of orders that require post-delivery payments is US$ 30 million. 3.What are the current payment terms (Inco term, Inco place and number of days for payment) as accepted by the suppliers under the current established LTAs? Payment Terms in the current LTAs with suppliers are 45 days after the date of invoice.The LTAs with suppliers are concluded with the following INCOTERMS:Price EXW in US$ (ex-Supplier)Price FCA in US$ (named place)Price DAP* in US$: without taxPrice DAP* in US$: with tax*DAP for India only 4. What is the minimum and maximum capacity in cubic meters required for products with storage conditions 2-8Celsius? There are currently no products that require storage conditions of 2-8 Celsius. 5.Is the warehouse expected to provide kitting services? There is no requirement for kitting services. 6.What will be the PA payment condition for SRS products considering that those are delivered to the PA warehouse and delivery to final destination might only occur months later? The SRS has is own budget with a current value of around US$ 30 million which is composed of the value of the physical stock held by the PA, the value encumbered by the PA for SRS products replenishment (SRS PO to suppliers not yet received in SRS) and the cash from clients' payments as per agreed payment terms between clients and PA.Initial procurement of products to build or increase the SRS is done via a UNOPS/StopTB-GDF’s PO placed with the PA and the payment terms are as defined in art. 4.9.4.9 of the section II: Schedule of requirements.The POs placed by the PA with suppliers to replenish the SRS (SRS PO) are paid by the PA as per LTA’s payment terms with suppliers using SRS budget. 7. LTA contract template Annex 1 point 3; Clause 5.7 requires the manufacturers to indemnify and hold harmless CONTRACTOR, UNOPS/StopTB-GDF, its Clients, UNITAID and the Global Fund, and other donors of resources being used to finance and provide the Products, for (i) any third party product liability claim against any Product supplied, (ii) any defects in any Product supplied; or (iii) any non-compliance by such manufacturers or suppliers with current Good Manufacturing Practices (cGMP), Product specifications approved by any national regulatory authority or any other technical requirements applicable to any Product supplied. Is this indemnification clause included in the current suppliers LTA contracts and accepted by all suppliers? The current suppliers LTAs include an indemnity clause, but it differs from clause 5.7 included in the PA’s LTA contract template Annex 1.For more information about LTA standard template with suppliers, please refer to the following link https://www.stoptb.org/suppliers/procurement-notices
Edited on:
21-Mar-2022 12:06
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answer regarding your question.In Section 1.3. Experience: Please provide details of your organization’s experiences in provision of similar PA’s services. The Offeror must use the format of the Form F (Previous experience Form) to provide this information.Question: Please advise and/or confirm what goes in this section vs. Form F. The content in this section should provide a summary of the information included in Form F.
Edited on:
11-Mar-2022 14:36
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answer regarding your question.Section I, Article 7. There does not appear to be a time stated for clarification requests in the Tender Particulars. Please clarify if there is a deadline for clarification requests.The deadline for clarification requests is 10/04/2022 10:00 UTC. It is also written under Generals section in the UNGM system.
Edited on:
11-Mar-2022 11:05
Edited by:
webservice@unops.org
New clarification added: Dear Applicant, please find the below answers regarding your questions:#1- Section III Form D: Technical Proposal Form For the last item under section 2.5 and for all of 2.6, 3.0, 4.1, and 4.2, there is no indication of whether the items are mandatory or optional, please clarify.The mentioned items are mandatory. #2- Section III Form D: Technical Proposal Are there any page limits to the Technical proposal?There are no page limits to the Technical proposal #3- Section III Form D: Technical Proposal In Section 1.3, Experience, the instructions indicate the offeror is to use the format from Form F. Please clarify how the content in this section will be different from that provided in Form F?The content in this section should provide a summary of the information included in the Form F.#4-Section III Form G: Format for Resume of Key Personnel For each key personnel, an advanced degree is required. Can 5 years of experience substitute for an advanced degree for these personnel?University degree (bachelor or equivalent) with two (2) additional years of relevant professional experience will be accepted in lieu of an advanced degree.#5- Section II Exclusivity Please confirm that the prices the PA may offer to other clients for non-specific TB medicines will not be lower than the concessional prices quoted to UNOPS/StopTB and its clients. For non-specific items, we may be required to offer the lowest price to other clients as well.As per the RFP requirements, the prices offered for the non-specific TB medicines to other entities will not be equal or lower than the concessional prices quoted to UNOPS/StopTB-GDF and its clients.#6- Section II Exclusivity In case of termination/expiration of the LTA, please confirm that the PA will pass on only those LTAs that were signed exclusively to support StopTB products and services. We have LTAs with many service providers, eg., laboratories and 3PLs, that we use to support a broad range of clients, including StopTB.As per the RFP requirements, in case of termination/expiration of the LTA, the PA will pass on to UNOPS/StopTB-GDF or other designated partly all the LTAs signed with suppliers and service providers whose services have been jointly contracted and used by the PA to undertake the activities under the LTA.#7- Section II 4.5.1 We have a number of QC laboratories that provide inspection, testing, and sampling services under contract already. We tender for services on a regular basis. May we use those rather than tending for new ones exclusively for this award? That will provide economies of scale for StopTB.For consignment inspection (PSI), sampling, CoA review and QC testing, GDF already has a long-term agreement (LTA) in place resulting from a joint GDF and Global Fund tender. Awarded PA will be requested on behalf of GDF, to sign LTA with GDF’s selected Quality Control Agents for PSI and QA/QC testing activities. #8- Section II 4.5.3.1 Please clarify if PSI is conducted for all orders or only a subset? If a subset, what are the criteria?As per the existing GDF’s Quality Monitoring Program, the 3rd party consignment inspection (PSI) is performed only for direct shipments (those leaving from manufacturer location to client) and only for shipments where the consignment value is above $2,000 US. GDF’s Quality Monitoring Program however is currently being updated and GDF expect some changes in these requirements.
Edited on:
11-Mar-2022 10:55
Edited by:
webservice@unops.org