RFP Consultant Services Contract for Works - Proposal for the Procurement of Design and Build Contractor for the Three Eastern Border Road Crossings/ Bridges In Chipinge, Zimbabwe.

New clarification added: Q10. From the Annex 08 - Bill of Quantity (BOQ) - Bridge, there are Lot A, Lot B, and Lot C stated on the BoQ, Kindly clarify if the lots stated means each lot will be awarded to different contractors or not?A10. The lot stated on the  Annex 08 - Bill of Quantity (BOQ) - Bridge, is for the purpose of descriptions of the bridges under the process. Therefore, ALL the 3 bridges constitute 1 process and all the 3 Lots will be awarded to 1 contractor. Bidders are therefore required to submit proposal for all the 3 bridges as one. 

New clarification added: Q9.  Can your kindly advise on the issue of Bid Security, Schedule 1 requires us to state an amount for the proposed security whilst schedule 2 states that the Bank Guarantee is not applicable. Is this bid security required?A9. The the proposed security is not required for this RFP. 

New clarification added: Q8.  For estimated milestones about timeframe and milestones, We have the question for the contract signature due to the date is 22 June 2021 today already, but the estimated contract signature date is 1 June 2021. Can we still use the same one? Or we can change it to a new date? A8. The contract signed date stated in the RFP Section III- Terms of Reference and Design Brief (Item 8.0) was tentatively. Any proposed timelime should be made independent of the date stated. That is the date stated has no bearing on any proposed timeline.

New clarification added: Q4.  We acknowledge that the Preliminary investigation report confirms that a full topograghic survey was done, therefore, would you send us the Autocad file or the CSV file to enable us to further analyse the data available.A4. The Autocad file or the CSV file or soft survey data is not available to bidders. The Annex 01- Preliminary Site Investigations report is amended and attached to the tender under document tab of UNOPS esourcing portal as "Amendment 1_ Annex 01- Preliminary Site Investigations report ( Section of road from Nyahodi Bridge 4 to Rusitu Mission)" Documents are attached as Annex 01a to Annex 01l (L).  Kindly see amendment 2 of the tender.Q5a.  This project is design and build , and  the tender preparation period allowed is exactly one month, we would like request your extend the closing date for further four weeks from the original closing date, to allow bidder do a proper survey, design and preparation.A5a. The RFP tender deadline is exteneded to 2021-06-30 10:00 UTC. Kindly refer to the tender Amendment 2Q5b. The Construction period is only 9 Months. From our experiences, Minimum it takes 3 Months for the detailed design and only left 6 Months for physical construction. By taking into the Covid-19 impacts, we kindly request you to extend the project period to minimum 15 Months.Q5b. The concept of design build is to achieve a progressive phased design approval followed by a phased construction start, therefore the design and build period is considered adequate. Kindly refer to the  Amendment 1_RFP_Section_II_Terms of Reference and Design Brief_Bridge_RFP_2021_21208 Section 5.1.2. See Amendment 2 of the tender.Q6. When reviewing the documentation it seems that materials testing have been done as well as topographic survey but it is not included in the information that I have downloaded.  Please confirmed that what we obtain is all the information. Why is all the information mentioned not provided?  Specific date referred to paragraph 3.4.2, 3.4.3, 3.4.4. Paragraph 5.5 onwards have pictures that is not visible. Appendix B soil testing data not given all tables not populated.A6. The ameneded Annex 01 is attached as Amendment 1_ ANNEX 01a-Preliminary Site Investigations Report. Documents are attached as Annex 01a to Annex 01l (L).  Kindly See amendment 2 of the tender.Q7. On page 7 Returnable proposal schedule 6, Section III, we propose that the registration of design the team leader should be in any of SADC countries instead of in Zimbabwe only.A7. Zimbabwe legislative requirements define that the design team leader must be registered with the Engineering Council of Zimbabwe (ECZ), therefore proof of the design team leader registration with the ECZ is a requirement and remain unchanged. 

New amendment added #2: Amendment 2The Purpose of this Amendment is to:Extend the RFP Submission deadline to: 2021-07-06 10:00 UTCExtend the Deadline for clarifications to: 2021-06-28 10:00 UTCTo Ammend the following documentRFP_Section_II_Terms of Reference and Design Brief_Bridges_RFP_2021_21222 to read as "Amendment 1_RFP_Section_II_Terms of Reference and Design Brief_Bridges_RFP_2021_21222" The amendment text are in red.Annex 01-Preliminary Site Investigation Report ( Section of road from Nyahodi bridge 4 to Rusitu Mission) to read as " Amendment 1_ANNEX 01a-Preliminary Site Investigations Report_Bridges Annex 02- ESMMP ( Environmental, Social Management and Monitoring Plan) Report for the Chipinge Eastern Border Bridges to read as "Amendment 1_Annexes 02a, 02b and 02c - ESMMP ( Environmental, Social Management and Monitoring Plan) Report for the Chipinge Eastern Border Bridges Chipinge Eastern Border Bridges "The following document are therefore added to the UNOPS esourcing portal under document tab:Amendment 1_ANNEX 01a-Preliminary Site Investigations Report_Bridges. The amendment text are in red.Amendment 1_ANNEX 01a-Preliminary Site Investigations Report_Bridges. The Documents are attached as Annex 01a to Annex 01r.Amendment 1_Annexes 02a, 02b and 02c - ESMMP ( Environmental, Social Management and Monitoring Plan) Report for the Chipinge Eastern Border Bridges Chipinge Eastern Border Bridges​4. To Amend Section III Evaluation Method and Criteria, under qualification #6 to read “The total duration of the work (Design & Build) shall not exceed 9 months. Bidder to demonstrate this requirement through a work program submitted". Therefore the document is added to the UNOPS esourcing portal under document tab as "Amendment 1_RFP_Section_III- Evaluation Method and Criteria_Consultant_Services_Contract_for_Works_Bridges_RFP_2021_21222"5. Add the soft copy of the document Annex 06- Contractor Facilities, Plant and Equipment List to the tender under document tab of the UNOPS esourcing Portal6. Add the clarification meeting minutes to the tender under document tab of the UNOPS esourcing Portal as "Clarification meeting Minutes_D&B_Bridges"7. Add the UNOPS_eSourcing_Vendor Guide_v1.7_EN document to the tender under document tab of the UNOPS esourcing portal as "UNOPS_eSourcing_Vendor Guide_v1.7_EN"

New amendment added #1: Amendment 1The purpose of the Amendment is to add the under listed document to the esourcing portal under document sectionAdd the site visit minutes and Q&A and pre site visit clarification minutesAll other terms and conditions remain the same

New clarification added: Q2. Based on our experience of pricing EPCM projects, and the current underlying circumstances whereby we are required to conduct our own preliminary investigations in order to collect and analyse data for use in the design principles, preparation of BOQs, pricing and the risks which applies thereto, we hereby ask for an extension of time for the Bid submission by one (1) month in order to give us two months of preparation of a comprehesive bid which can be split into two i.e 1.5 months for preliminary investigations, preparation of concept designs and BOQs & 0.5 months for pricing.​A2. Please note as at now there is no plan to extend the RFP submission deadline. The RFP under Section II - Terms of Reference and Design Brief Roads provide information on the preliminary investigations which were conducted. Kindly see section 3.2 of the TOR and Annex 01- Annex 01: Preliminary Site Investigation Report (section of road from Nyahodi Bridge 4 to RusituMission). Q3 (a). Please provide us with detailed information for the topographical survey, geotechnical investigation, hydraulic and hydrological analysis so that our designer can implement the preliminary design for the road;A3 (a). The RFP under Section II - Terms of Reference and Design Brief Roads provide information on the preliminary investigations which were conducted. Kindly see section 3.2 of the TOR and Annex 01- Annex 01: Preliminary Site Investigation Report (section of road from Nyahodi Bridge 4 to RusituMission). Q3 (b) We need all the material test results reports;A3 (b). The RFP under Section II - Terms of Reference and Design Brief Roads provide information on the preliminary investigations which were conducted. Kindly see section 3.2 of the TOR and Annex 01- Annex 01: Preliminary Site Investigation Report (section of road from Nyahodi Bridge 4 to RusituMission). Q3 (c) Please provide us the design manuals;A3 (c). Kindly refer to Annex 04: UNOPS Design Planning Manual for Transport InfrastructureQ3 (d) We should know what maps are available i.e. 1:10 000, 1:50 000?A3 (d). All the documents related to the RFP can be found under the document section of the esourcing. Q3 (e) We need to know the quarries and borrow pits information if they are available for you;A3 (e). Kindly refer to the Returnable Proposal  Schedule 14: Description of proposed methodology and Selection of Materials and RFP_Section_V_UNOPS_Conditions of Contract_Design-Build_Road under Section 7.1 - Manner of execution  Q3 (f) There is nothing information for the tender particulars section, we need BDS in details.A3 (f). Kindly refer to the UNOPS esourcing portal for RFP Particulars (Tender particulars). This is the link to the UNOPS Esourcing Vendor Guide - https://esourcing.unops.org/#/Help/Guides.

New clarification added: Q1. Kindly confirm if the site visit is Mandatory?A1. Yes, the site visit is MANDATORY as stated under E-sourcing Tender Particulars under Site visit. Companies outside Zimbabwe can designated a representative to attend the site visit on behalf of the company.The Site visit is schedule as folloes:Meeting Point Location: Budzi River Crossing / Bridge No 1; meeting points coordinates: 32° 48’ 18.69” E / - 20° 17’ 27.35” SDate: 03 June 2021Time: 11 am Zimbabwe TimeBidders are required to send email to confirm participation of the site visit and submit details of their representative to: kingsleym@unops.org at least 2 days before the site visit date: All covid protocols including limiting the number of participants per session will be observed.