CANCELLED Request for Proposal for the Procurement of Consultancy Services for the Integration of Property Tax Information System and GIS-Based Property Tax Information in The Gambia
UNOPS
CANCELLED Request for Proposal for the Procurement of Consultancy Services for the Integration of Property Tax Information System and GIS-Based Property Tax Information in The Gambia
Request for proposal
Reference:
RFP/2020/16642
Beneficiary countries or territories:
Multiple destinations (see the Countries or territories tab)
Registration level:
Basic
Published on:
20-Nov-2020
Deadline on:
04-Jan-2021 17:00 (GMT 0.00)
Description
The Gambia has one of the fastest urbanisation rates in sub-Saharan Africa, with the Greater Banjul Area (GBA) already accounting for 68% of the total population. This has resulted in several environmental and socio-economic problems including deforestation, soil erosion, pollution and waste generation, as well as stress on health, education and employment services. These have been exacerbated by the lack of an urban masterplan for Banjul (which has not been updated for nearly 20 years) and the absence of a planned response to the growing economic activity of the city. Likewise, the absence of an updated cadastral map and insufficient data on taxable properties in the Greater Banjul Area has resulted in the municipalities being able to collect only a small portion of their potential revenue from property taxes. With inadequate funding available from the central government, there is increased pressure on the municipalities to explore innovative revenue generation mechanisms to effectively deliver basic services.
To respond to this potential and address these issues, The African Development Bank and UNOPS are supporting the Government of The Gambia through the Greater Banjul Area: Sustainable Urban Development Programme 2020-2040 (Greater Banjul 2040). The main goals of the project are the development of a comprehensive, digitized urban plan for the Greater Banjul Area and the provision of Technical Assistance for institutional capacity development of partner institutions, i.e. Ministry of Lands and Regional Government (MoLRG), Brikama Area Council (BAC), Banjul City Council (BCC) and Kanifing Municipal Council (KMC).
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
To respond to this potential and address these issues, The African Development Bank and UNOPS are supporting the Government of The Gambia through the Greater Banjul Area: Sustainable Urban Development Programme 2020-2040 (Greater Banjul 2040). The main goals of the project are the development of a comprehensive, digitized urban plan for the Greater Banjul Area and the provision of Technical Assistance for institutional capacity development of partner institutions, i.e. Ministry of Lands and Regional Government (MoLRG), Brikama Area Council (BAC), Banjul City Council (BCC) and Kanifing Municipal Council (KMC).
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
77101601
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Urban environmental development planning
93142001
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Urban development planning services
93142002
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Urban land administration services
93142003
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Urban investment programming services
93142004
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Slum redevelopment services
93142005
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Urban lighting services
93142006
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Urban development control or regulations services
93142007
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Urban building standards or regulations services
93142008
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Urban community services
93142009
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Urban project or program administration or management services
93161501
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National income tax
93161502
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Municipal income tax
93161503
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Capital gains tax
93161504
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Excess profits tax
93161601
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Property tax
93161602
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Land tax
93161603
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Value added tax VAT
93161604
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Payroll tax
93161605
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Sales tax
93161606
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Social security tax
93161607
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Inheritance or transfer tax
93161608
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Custom tax or duty
93161609
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Tariff or duty
93161701
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Tax collation
93161702
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Tax incentives
93161703
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Tax systems
93161704
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Tax revenue administration
93161801
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Tax reform
93161802
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Taxation policy
93161804
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Investment tax credit
93161805
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Tax deductions
93161808
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Tax returns
Tender cancelled on 2021-07-06 18:47 UTC. There is a substantial variance between the lowest bid and the cost estimates.
Edited on:
06-Jul-2021 20:47
Edited by:
webservice@unops.org
New clarification added: Dear All,Kindly be informed that the request for clarification closes by December 23, 2020 @ 12:00 UTC. There will be no response to any clarification after this period.Thanks and my regards to all as I wish you Compliment of the Season.
Edited on:
22-Dec-2020 14:25
Edited by:
webservice@unops.org
New clarification added: 1. Who will be responsible for the hosting of Data? If it's us the Consultant, is hosting on the cloud permissible? Response: The consultant will host the data only during the product development phase. During this period, cloud storage is encouraged. After the completion of the mission, the data will be transferred to the Government of the Gambia for hosting. 2. Kindly specify duration (In Years) for the hosting of aforementioned Data ?Response: See answer to question 1.3. Has UNOPS factored in an AMC for this consultancy RFP from the Hosting and Software point of view? Response: If you mean Annual Management Contract, as explained in the ToRs, the consultant is expected to provide troubleshooting assistance for 5 months from the hand-over of the programme/ app/ functionality. 4. What will be the duration of said AMC. We recommend it to be 3 years as per Standard industry practice?Response: See answer to question 4 Previously5. We assume that this project can be carried out as an offshore/on shore model. We will depute a Business Analyst/Coordinator on site and rest of the team can work from current location. Please confirm.Response: This question was answered already (see request for clarification 2).(i). Are resources need to be deputed onsite for whole project duration?6. We assume that the GIS Map creation as well as training the staff is not the scope of tender. This will be done by the client internally. Please confirm.Response: This question was answered already (see request for clarification 2).7. We assume Tax payers will be linked to GIS polygon by the client themselves and it is not part of the scope. Please confirmResponse: This question was answered already (see request for clarification 2).
Edited on:
16-Dec-2020 12:51
Edited by:
webservice@unops.org
New clarification added: We need more clarification about the development of programme. It is stated that QGIS is used as a GIS software, but there isn’t any information about the platform of the programme. What is the requirement of programme for platforms: database, middleware and client-side (web or desktop)? If it is a desktop application, then will it be based on QGIS and PyQGIS frameworks?"Response: The created platform must be compatible with QGIS. It is expected that the consultant will assess the existing platforms for property tax collection at the councils, the GIS which is currently under preparation (please refer to https://www.ungm.org/Public/Notice/118754) and propose the most suitable solution for the specific requirements of the final users, according to the expected outputs of this ITB.
Edited on:
16-Dec-2020 12:29
Edited by:
webservice@unops.org
New clarification added: Who is going to be responsible for creating the digitized maps to be used with the GIS systems? The last time I checked not all municipal councils in Gambia have digitized maps that could be used with a GIS.Response: UNOPS is currently in the process of contracting a consultancy for developing the GIS platform, including the plot boundary map and land use map. Information about the tender and the expected GIS can be found on this link, under ITB Section III - Schedule of Requirement - Urban Survey Final.pdfIn fact, we have our own solution for Tax Information System, so we want to know if you need a new property tax information system relating to this project. Otherwise what are the existing specifications for the existing system? Response: The development of a new property tax system is not the purpose of this consultancy.BAC and KMC already have a software in place, for which they have a long term contract with their correspondent property tax software developer. BCC uses an Excel spreadsheet. The consultant is expected to link the current database with the spatial data in QGIS.The consultant will have access to the software developer’s contact and the LGAs will ensure the necessary information regarding the existing software is shared with the consultant.Is there any GIS data conversion work that we have to take into consideration as part of this TOR. Specifically buildings, location factor layer for the valuation? Response: A property valuation criteria is already in place, provided by the Rating Valuation Act. However, it is expected further dialogue with the councils that could lead to the inclusion of new variables. Please refer to Section II Schedule of Requirements, Section 6, Activities.
Edited on:
16-Dec-2020 12:22
Edited by:
webservice@unops.org
New amendment added #1: Extension of deadline for the submission of Proposals by 21 days. The new deadline is set at Monday, January 4, 2021
Edited on:
10-Dec-2020 23:30
Edited by:
webservice@unops.org
New clarification added: I was wondering if you could provide any information on the value of the contract?Response: The Value of the Contract for this RFP will not be made known to any supplier. It is your responsibility to come up with a good and realistic contract amount,
Edited on:
09-Dec-2020 15:33
Edited by:
webservice@unops.org
New clarification added: I was wondering if you could provide any information on the value of the contract?Response: The Value of the Contract for this RFP will not be made known to any supplier. It is your responsibility to come up with a good and realistic contract amount,
Edited on:
09-Dec-2020 15:31
Edited by:
webservice@unops.org
New clarification added: 8. Will require an estimate of total number of properties within a specific LGA (As per the LGA’s latest Records) to accurately provide a valuation sample for each individual LGA?Response: The number of properties registered in BCC is 2209, making up 100% of the plots in the council area.In KMC, the number of records in the software is 36,481, while the estimated number of properties in the council area is 50,000 according to the council.In BAC, the number of records is 56,041. The total number of properties in the council area is unknown.9. i. We assume that this project can be carried out as an offshore/on shore model. We will depute a Business Analyst/Coordinator on site and rest of the team can work from current location. Please confirm?Response: The Team Leader is expected to be physically in The Gambia. ii. Are resources need to be deputed onsite for whole project duration?Response: It is desirable, since remote troubleshooting has proven challenging in The Gambia. However, inclusion of offshore work will not be grounds for disqualification.
Edited on:
09-Dec-2020 11:47
Edited by:
webservice@unops.org
New clarification added: 2. Will we be provided detailed Documentations of individual LGA property tax software/systems along with a sample dataset to check feasibility of Data to GIS linkage?Response: Kanifing Municipal Council and Brikama Area Council have a long term contract with the current property tax software developer. Banjul City Council uses an Excel spreadsheet. The consultant will have access to the software developer’s contact to assess the feasibility of linkage with GIS. A sample dataset will be provided by the LGAs. 3. Will we be provided sample datasets of individual digital tax databases to enable us to check the ease of linkage with the plot boundary provided by UNOPS? Response: Yes, after signature of contract. i. What is the common linkages between a MIS record and GIS maps?Response: The consultant is expected to define what will be the common linkages between the software and the GIS maps, in agreement with the LGAs and the project team.ii. The linking itself can be major exercise, need to know the approximate number of addresses to be matched for doing the estimation. Response: The number of properties registered is 2209 in BCC; 36,481 in KMC and 56,041 in BAC. Since the QGIS map is currently under preparation, it is still unknown the number of plots in each council area. As described in the ToRs, the consultant is expected to link at least 300 properties per council to the plots in GIS, for which data collection on the field will be required. The data collection will be implemented by the council staff: 4.1 Define a valuation sample (e.g. 300 properties) for LGA valuators to conduct house-to-house survey and collect the required data to link the tax database and the GIS.iii. Experts from clients needed to match the addresses, will they be made available? Response: This is expected to be done by the consultant.4. Will we be provided with requisite documentation/ software access to enable us to make an in-depth description?Response: See answer to question 2. The consultant will have access to the software developer’s contact and the LGAs will ensure the necessary information is shared with the consultant. 5. Will the property valuation criteria be provided by the LGA?Response: YesAdditionally, will it be geospatially superimposable on the plot boundary map provided by UNOPS?Response: The consultant is expected to describe what will be done in terms of GIS, and which layers or attribute data will be relevant for property valuation (e.g. prime locations - beachfront, commercial corridor, main road; vulnerable locations - risk exposed, informal settlements; land use), according to the councils requirements.6. Will the property valuation list be provided by the LGA?Response: YesAdditionally, will it be geospatially superimposable on the plot boundary map provided by UNOPS? Does the plot boundary map have digitized polygons and what format will it be provided in?Response: Yes, the plot boundary map will have digitised polygons in QGIS. It will be provided in shp format.7. We assume Tax payers will be linked to GIS polygon by the client themselves and it is not part of the scope. Please confirmResponse: The consultant is expected to define the methodology to integrate the alphanumeric information contained in the council’s database with the geographical information in GIS of at least 300 properties per council as a pilot exercise (to be implemented by LGA valuators).It is therefore expected the consultant will link at least 300 taxpayers to the GIS polygons.
Edited on:
09-Dec-2020 11:38
Edited by:
webservice@unops.org
New clarification added: 1. We assume that the GIS Map creation as well as training the staff is not the scope of tender. This will be done by the client internally. Please confirm?Respnose: The GIS map will be provided by UNOPS. Training the staff is part of consultancy services, as defined in the Activities section of the Terms of Reference: 3.1. Conduct 3 separate training sessions on the following topics:- System administration, including but not limited to hardware and software requirements, licensing, hosting, access rights management, troubleshooting. (Audience: IT managers).- Data creation and update, including the addition, replacement and update of layers and metadata documentation in GIS relevant for property taxes. (Audience: GIS/data management officers).- Data use, including programme/app/ functionality purpose and capabilities, basic visualization functions, extracts and sharing. (Audience: Rates managers, tax collectors, LGA valuators).
Edited on:
09-Dec-2020 10:56
Edited by:
webservice@unops.org
New clarification added: According to section 1.2 under the technical criteria “ 1.2 Firm's Qualification, Capacity and Expertise: The firm must have proven working experience in describing current property tax collection software in each LGA (BAC, BCC, KMC), including, but not limited to: functionalities, workflow, number of properties registered in database, properties information fields, etc. Expertise in the following processes: software engineering, database management, mobile app development, Geographic Information Systems, cadastral mapping, land and property tax management, public financial management.” Based on our experience the approach to projects like this is that this is usually required at the inception stage of the project and not as a pre-qualification requirement. Expertise or experience on a project like this should be made general instead of limiting it to firms that have experience on the current property tax collection software in each LGA in the Gambia. We write that this should be made opened to all interested vendors outside the Gambia with similar international experience. The same thing is applicable to section 1.5Response: Kindly note that this is an open international competition, so if there is clause that limits other companies from submitting bids, kindly note that we have amended that clause to say " All companies with the required experience (be it the Gambia or else where) are elligible to submit bids". “Firm's Qualification, Capacity and Expertise. The firm must have knowledge of the local legal, regulatory and institutional framework pertaining especially to conducting Consultancy Services as it relates to the GIS-Based Tax Information System” Does this tender require bid security? If yes, what is the percentage/amount of the bid security to be enclosed?Response: No, this tender does not required bid security.
Edited on:
07-Dec-2020 16:21
Edited by:
webservice@unops.org
New clarification added: Due to COVID-19, our company has not been able to finalize the year 2019 audited financial report; part of the requirements is to submit 2018 and 2019 audited financial reports but we have 2017 and 2018 audited financial reports. Please confirm if 2017 and 2018 audited financial reports can be used in lieu of 2018 and 2019 audited reports as required.Thank youAnswer: Kindly Submit the 2017 and 2018 audited financial reports if there is a problem faced with obtaining the 2019 audited financial as mentioned by you above.
Edited on:
07-Dec-2020 15:57
Edited by:
webservice@unops.org
New clarification added: In order to be able to present a substantial offer satisfying all your requirements, we kindly ask you to accept our request to extend the deadline for receiving offers for one month.Answer: We have extended the deadline for the submission of Proposals by 21 days, therefore, the new deadline is Monday, January 4, 2021 @ 17:00 Hrs UTC
Edited on:
04-Dec-2020 19:38
Edited by:
webservice@unops.org
New clarification added: 1. The project will be implemented in three municipalities, do they use the same property tax software / system?Answer: No. BAC and KMC use two different softwares; BCC uses an Excel spreadsheet. 2. The existing tax system has APIs or web services needed for the integration with the GIS system?Answer: Kanifing Municipal Council and Brikama Area Council have a long term contract with the current property tax software developer. The consultant will have access to the software developer’s contact to assess the current system and the requirements for the integration with GIS.3. What is the used GIS system ? is it the same in the 5 or 8 municipalities?Answer: By “GIS system” we mean a map in QGIS with a layer containing all the plot boundaries in the Greater Banjul Area (i.e. BCC, KMC and part of BAC) and a land use layer.4. Do they have one of ESRI products like ArcGIS Enterprise, ArcGISPro?Answer: The councils will use the free software QGIS.5. in Page 3. (2.1.) “the schedule of requirements” they mentioned: “Develop a licensing or hosting free programme”, can you please elaborate more? Are we going to use the available GIS system? Is it something licensed?Answer: The consultant is expected to use the available QGIS map. The schedule of requirements says “Develop a licensing or hosting free programme, app and/or an additional functionality to the current tax software”, meaning any proposed solution by the consultant must be free of cost. 6. We need more clarification about: a- Pre-populate property valuation criteria related to the property's location b- Pre-populate property valuation criteria related to the plot and building areaAnswer: It is expected that by linking the current software and the QGIS map some values required to calculate the capital property value and the correspondent tax will get populated automatically, like location factor (beachfront, commercial corridor, main road), plot area and building area. 7. In the last page of “the schedule of requirements” document you mentioned in the last deliverable the below:(-Software should not incur licensing or hosting fees), Can you please elaborate?Answer: As explained in question number 5, any proposed solution by the consultant must be free of cost. If for instance any kind of app is needed to conduct data collection in the field to integrate the alphanumeric information contained in the council’s database with the geographical information in GIS for the pilot 300 properties, this app must be free of cost.
Edited on:
04-Dec-2020 19:31
Edited by:
webservice@unops.org