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Provision of written translation and simultaneous interpretation

UNOPS
Provision of written translation and simultaneous interpretation Request for proposal

Reference: RFP/2020/15217
Beneficiary country(ies): United States of America
Registration level: Basic
Published on: 30-Jul-2020
Deadline on: 24-Aug-2020 15:50 0.00

Description
Description

UNOPS is pleased to invite prospective bidders to submit their quotations for the provision of written translation and simultaneous interpretation provided by UNAOC in New York, USA.

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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides

Documents
Contacts
Sustainability
Links
UNSPSC
Revisions
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
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This tender integrates considerations for one or a few sustainability indicators but does not meet the requirements to be considered as sustainable
Human rights and labour issues Social

The tender contains sustainability considerations related to human rights, fundamental principles and rights at work, occupational health and safety, fairly traded goods, targeted employment of people with disabilities, etc.

Sustainable resource use Environmental

The tender contains sustainability considerations promoting the sustainable use of resources.

Examples:

Energy-saving measures, recycling, take-back programmes and responsible end-of-life management

J  -  Services
82000000  -  Editorial and Design and Graphic and Fine Art Services
82110000  -  Writing and translations
82112000  -  In person language interpretation services
New clarification added: Are there any other locations where in-person services must be provided besides New York?Answer: No, all non-virtual meetings will take place at UNHQs complex or alternate location in NYC midtown

Changed/edited on: 19-Aug-2020 21:49
Changed/edited by: webservice@unops.org
New clarification added: For virtual simultaneous interpretation will the client use their own technology or is the vendor expected to provide theirs?Answer:  UNAOC will provide the platform for virtual conferencing. The platforms that are usually used: WebEx; Zoom; G-suite

Changed/edited on: 19-Aug-2020 21:39
Changed/edited by: webservice@unops.org
New clarification added: Section III: Schedule of Requirements, Paragraph 6, Page 2:In a previous clarification, the customer clarified that equipment is not included in the requirements of the RPF.“Equipment is not included in the requirements of this RFP.”Please confirm that Offerors are not required to provide interpretation equipment under this contract, and only indicate what equipment is used for each type of environment.Answer: Thank you for pointing this out. That is correct, Offerors are not required to provide interpretation equipment under this contract.

Changed/edited on: 17-Aug-2020 20:55
Changed/edited by: webservice@unops.org
New clarification added: I understand that you prefer to hire US-Based cmpanies for in-person interpretation requirements, however, I would like to ask if companies located ouside the US can send partial quotation for the virtual interpretation and written translatio parts only?Answer: Partial proposals shall not be allowed. Offerors must quote prices for the total goods and/or services for the total requirement. Evaluation will be done for the total requirement.

Changed/edited on: 17-Aug-2020 20:51
Changed/edited by: webservice@unops.org
New clarification added: In case in person interpretation is needed, may we know the places were they will take place?Answer: The non-virtual meetings will take place at UNHQs complex or alternate location in NYC midtown. 

Changed/edited on: 17-Aug-2020 20:47
Changed/edited by: webservice@unops.org
New clarification added: Section II: Schedule of Requirements, Technical Specifications, Page 1“Ability to provide simultaneous interpretation services in the six official languages of the UN during meetings and events, either in-person or virtual”Historically, under past contracts, what percentage of the work has been live vs. virtual interpretation?Answer: Historically, all events required live interpretation. The virtual component has been introduced as a safety precaution given COVID-19 restrictions.

Changed/edited on: 17-Aug-2020 20:45
Changed/edited by: webservice@unops.org
New clarification added: Section II: Schedule of Requirements, Technical Specifications, Page 1“Ability to provide simultaneous interpretation services in the six official languages of the UN during meetings and events, either in-person or virtual”What percentage of the work is anticipated to be live vs. virtual interpretation? Section II: Schedule of Requirements, Technical Specifications, Page 1What percentage of the work is anticipated to be live vs. virtual interpretation?Answer: Approximately 80% is anticipated for virtual interpretation and 20% live interpretation.

Changed/edited on: 17-Aug-2020 20:40
Changed/edited by: webservice@unops.org
New clarification added: RFP_Section_III_Returnable Bidding Forms, Form B: Proposal Submission Form. g., Page 3The RFP_Section_III_Returnable Bidding Forms refer to “Terms of Reference”.Please provide this reference document or clarification of the term.Answer: Please refer to the form 'RFP Section II: schedule of requirements' 

Changed/edited on: 17-Aug-2020 20:14
Changed/edited by: webservice@unops.org
New clarification added: Instructions to Offerors/Bidding Form D, Section 11, Page 4“key expert profile requested in Section II: Schedule of Requirements must sign an exclusivity and availability statement.”Is the Project Manager considered a key expert profile and required to sign a exclusivity/avial statement? Is the Project Manager required to be submitted as seprate file/document with proposal?Answer: Authorized personnel can sign the document on behalf of the company. Exclusivity and  availability form is not applicable for this RFP.

Changed/edited on: 17-Aug-2020 20:10
Changed/edited by: webservice@unops.org
New clarification added: Section I: Instruction to Offerors, Section 11: Exclusivity and Availability Statemen, Page 4"If so required in the Tender Particulars section each key expert profile requested in Section II: Schedule of Requirements must sign an exclusivity and availability statement.”  Please confirm that Offerors are not required to submit an exclusivity and availability statement with this proposal.Answer: Exclusivity and availabily form is not applicable.

Changed/edited on: 17-Aug-2020 20:05
Changed/edited by: webservice@unops.org
New clarification added: Section II: Schedule of Requirements, Technical Specifications, Page 1“Legal authority to do business in the United States of America (USA) and proof of business registration in the field of language translation and interpretation. (Bidder must attach copy of USA business registration.)”To provide proof of U.S. Business Registration, should Offerors submit a copy of their State Registration as part of their proposal? If so, may Offerors submit proof of U.S. Business Registration as an appendix to Section III, Returnable Bidding Forms? Answer: Yes, Bidders are required to submit the US business registration cerficate.

Changed/edited on: 14-Aug-2020 21:23
Changed/edited by: webservice@unops.org
New clarification added: ITO Para 10/DRiVE Supplier Sustainability Questionnaire_2019_Final  Version_Eng, GeneralIs the DRiVE Supplier Sustainability Questionnaire_2019_Final  Version_Eng questionnaire to be submitted with proposal?Answer: Yes, the DRive Supplier Sustaiablity Questions is required. Please upload documents under 'vendor submissions: document checklist'.

Changed/edited on: 14-Aug-2020 21:19
Changed/edited by: webservice@unops.org
New clarification added: In Form D, final table, we have to "Copy the requirements in the TOR. If you are proposing additional personnel not included in the min. structure, please make this column as N/A".To which document you refer as the Terms of reference for this request? Answer: Please refer to the form 'RFP Section II: schedule of requirements'

Changed/edited on: 14-Aug-2020 17:33
Changed/edited by: webservice@unops.org
New clarification added: Where can a company attach its women-owned certification and other ancillary credentials?Answer: All documents can be uploaded under 'vendor submissions: document checklist'.

Changed/edited on: 14-Aug-2020 17:15
Changed/edited by: webservice@unops.org
New clarification added: We have doubts regarding the filling of the following subsection:a.       We have examined and have no reservations to the Bidding documents, including amendments No.: [Insert the number and issuing date of each amendment];To which amendment are you referring to?Answer: N/A

Changed/edited on: 14-Aug-2020 17:09
Changed/edited by: webservice@unops.org
New clarification added: I understand that you prefer to hire US-Based cmpanies for in-person interpretation requirements, however, I would like to ask if companies located ouside the US can send partial quotation for the virtual interpretation and written translatio parts only?Answer: No partial bids are allowed.

Changed/edited on: 14-Aug-2020 17:06
Changed/edited by: webservice@unops.org
New clarification added: Hello,Could you please confirm why only US-based companies qualify for this RFP? We are concerned that this appears to be discriminatory against companies based in other UN Member States.Many thanks.Answer: The rationale behind preferring US-based companies is due to the scope and type of work that will be required. Many virtual meetings will require technical rehearsals ahead of time. Given past experience and taking into account the complexity of events that will be organized, it may be challenging for NYC based personnel to communicate with a team of interpreters located in a different time zone.

Changed/edited on: 05-Aug-2020 19:23
Changed/edited by: webservice@unops.org
New clarification added: The requirement of a succesful track record in servicing high-level meetings / UN panels in hte last 2 years in particular, during the GA High-Level season is a requirement to be met by the bidder company or by the key experts (freelance interpreters in our case)? In the latter case, will their CVs serve as a proof of their track record?Thank youAnswer: You can provide this information in the Form D "Technical Proposal Form" 1.3

Changed/edited on: 05-Aug-2020 19:06
Changed/edited by: webservice@unops.org
New clarification added: Will the UNAOC provide the platform for vitual conferencing? If so, could you provide its characteristics or relevant information about it? In case it is the bidder company the one providing the platform, which technical specifications would be required and how could we indicate the associated costs in the financial form?Thank youAnswer: UNAOC will provide the platform for virtual conferencing. The platforms that are usually used: WebEx; Zoom; G-suite. 

Changed/edited on: 05-Aug-2020 18:54
Changed/edited by: webservice@unops.org
New clarification added: Regarding the interpretation equipment for physical meetings, where can we specify the costs in the financial form?Thank youAnswer: Equipment is not included in the requirements of this RFP.

Changed/edited on: 05-Aug-2020 18:51
Changed/edited by: webservice@unops.org
New clarification added: Regarding the interpretation equipment for physical meetings, where can we specify the costs in the financial form?Thank youAnswer: Equipment is not included in the requirements of this RFP.

Changed/edited on: 05-Aug-2020 18:48
Changed/edited by: webservice@unops.org
New clarification added: Good dayI would like to know where the translation will be taking place and how it will be taking place. Will it be online? Answer: Yes, the simultaneous interpretation is required for virtual meetings. The platforms to be used: WebEx; G-suite; Zoom. 

Changed/edited on: 05-Aug-2020 18:38
Changed/edited by: webservice@unops.org
New clarification added: Where will the non-virtual meetings take place?Thank youAnswer: The non-virtual meetings will take place at UNHQs complex or alternate location in NYC midtown. 

Changed/edited on: 05-Aug-2020 18:29
Changed/edited by: webservice@unops.org
New clarification added: could you please clarify if this RFP is exclusively addressed to US based Companies, or other Companies from Europe or UK could take part, as well?Answer: Only US based companies qualify for this RFP. 

Changed/edited on: 03-Aug-2020 16:08
Changed/edited by: webservice@unops.org