RFQ-Service/Third Party Monitoring Agent for Local Implementing Partners (TPM), for the Strengthening Resilience through Enhancing Health Service Facilities in Yemen Project
UNOPS
RFQ-Service/Third Party Monitoring Agent for Local Implementing Partners (TPM), for the Strengthening Resilience through Enhancing Health Service Facilities in Yemen Project
Request for quotation
Reference:
RFQ/2020/15238
Beneficiary countries or territories:
Yemen
Registration level:
Basic
Published on:
05-Jul-2020
Deadline on:
26-Jul-2020 08:59 0.00
Description
Tender description: Third Party Monitoring Agent for Local Implementing Partners (TPM), for the Strengthening Resilience through Enhancing Health Service Facilities in Yemen Project
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
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| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
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Project monitoring and evaluation
New clarification added: Referring to the UNOPS eSourcing system, under Vendor Submission / Documents checklist,the document name: Certification by either the International Standards of Audit (ISA) or International Standards of Supreme Audit Institutions (INTOSAI) is a mandatory document; while it is stated in the Evaluation Criteria Tab under (Stage: Technical criteria) as an added advantage.Please clarify.Answer:It is an added advantage
Edited on:
19-Jul-2020 20:40
Edited by:
webservice@unops.org
New clarification added: This is a note and not a question:Item number (7) of technical Criteria under Evaluation Criteria Tab includes the following:The Evaluation Criteria Having certification by either the International Standards of Audit (ISA) or International Standards of Supreme Audit Institutions (INTOSAI) is an added advantage"However, the below Item which is item number (7) of the Document Checklist under Vendor Submission tab was marked as mandatory"Certification by either the International Standards of Audit (ISA) or International Standards of Supreme Audit Institutions (INTOSAI) "Answer:It is an added advantageIf this requirement is to add advantage then It would be more realistic to consider it as "Optional" and not "Mandatory"
Edited on:
19-Jul-2020 20:38
Edited by:
webservice@unops.org
New clarification added: Referring to the UNOPS eSourcing system, under Vendor Submission / Documents checklist, the document name: Certification by either the International Standards of Audit (ISA) or International Standards of Supreme Audit Institutions (INTOSAI) is a mandatory document; while it is stated in the Evaluation Criteria Tab under (Stage: Technical criteria) as an added advantage.Please clarify.Answer:It is an added advantage
Edited on:
19-Jul-2020 20:35
Edited by:
webservice@unops.org
New clarification added: On Page number 2 of RFQ Section II Schedule of Requirements, Physical verification deliverables and results of Specific Requirements, Can you advise if FGDs are required as part of the beneficiaries monitoring activities? If yes, how many FGDs are expected to be performed by the TPM on a monthly basis?Answer:FGD is not required but preferred if possible. One for each facility is sufficient.
Edited on:
19-Jul-2020 20:28
Edited by:
webservice@unops.org
New clarification added: Mentioned in the ToR that "As the verification visits are monthly based visits, The TPM will prepare timely reports according to the agreed schedule and reporting format, and submit to UNOPS and KfW directly and concurrently within 15 days of the end of the reporting period".Could you please clarify what “concurrently within 15 days of the end of the reporting period” means? Does this mean that besides the monthly reports, the TPM agency must submit a final report within 15 days of the contract reporting period.Answer:Quarterly reports should be submitted to UNOPS and KfW on the same day by 15 of April, July, October, January.
Edited on:
19-Jul-2020 20:02
Edited by:
webservice@unops.org
New clarification added: In the ToR it says “Verification of Community engagement in selection of investment subprojects, and, when applicable, confirmation that the grievance redress mechanism (GRM) provisions and procedures set out in the Project’s relevant documents have been satisfied. We expect that the hospitals are located in urban areas, and community engagement is not a common practice in urban areas. This is interesting, however, should such consultation be through focus group discussion sessions split through gender lines, or/and interviews? If interviews what would be the sample size? Should community be consulted onetime only? We suggest avoiding having focus group discussions in time of Covid-19.Answer:The ToR do not ask for the undertaking of a community engagement but rather to verify the feedback of target community by engaging a sample of beneficiaries (about 20 for each facility) to attain their feedback of the planned interventions. It should be a gender sensitive consultation every quarter.
Edited on:
19-Jul-2020 19:54
Edited by:
webservice@unops.org
New clarification added: Kindly find below some quiries that need your feedback,1. As stated in the ToR, a completion report would be prepared at the end of the assignment, do you mean one completion report for all projects OR a completion report for each sub- project?Answer: The completion report is for the entire project (final delivery report).2. What is the estimated sub- project life?Answer: It is about 15 months (from September 2020 until November 2021)
Edited on:
19-Jul-2020 11:53
Edited by:
webservice@unops.org
New clarification added: Dear Sir/ Madam,We have the following questions related to the Terms of Reference:1. How many projects need to be monitored?Response:Up to 13 facilities.2. How many subprojects need to be monitored per month?Response:It is 13 facilities in 13 locations (sites)3. What is the sample size targeted by the TPM at the level of each sub-project (beneficiaries, community)?Response:It should be around 20 participants.4. Are the project management offices located in the project areas or elsewhere?Response:The project team is located in Sana’a.
Edited on:
15-Jul-2020 16:53
Edited by:
webservice@unops.org
New clarification added: On Page number 3 of RFQ Section II Schedule of Requirements, clause (a) of Sub-Article Reporting Requirements of Article “Specific Requirements” mentioned that“….As the verification visits are monthly based visits, The TPM will prepare timely reports according to the agreed schedule and reporting format, and submit to UNOPS and KfW directly and concurrently within 15 days of the end of the reporting period”.Can you confirm if the timely reports indicates to the quarterly reports and not monthly reports?Response:Quarterly reports
Edited on:
15-Jul-2020 16:49
Edited by:
webservice@unops.org
New clarification added: On Page number 3 of RFQ Section II Schedule of Requirements, Reporting Requirements of Specific Requirements, Can you estimate the number of days required for one site visit to a targeted hospital, e.g. one, two or three days.Response:It should be less than one day
Edited on:
15-Jul-2020 16:47
Edited by:
webservice@unops.org
New clarification added: On Page number 3 of RFQ Section II Schedule of Requirements, Reporting Requirements of Specific Requirements, Can you please provide an estimation for the number of monthly site visits required during a moth?Considering the fact that the project initially targets 13 preselected hospitals, can you confirm if the monthly site visits are 13 visits per month.Response:Yes. It is 13 visits per month and this is the minimum number of visits
Edited on:
15-Jul-2020 16:44
Edited by:
webservice@unops.org
New clarification added: On Page number 2 of RFQ Section II Schedule of Requirements, Physical verification deliverables and results of Specific Requirements, Can you provide the sample size or the sampling requirement for the surveys of beneficiaries’ satisfaction?Response:This will be discussed with the awarded contractor at later time of the project (in the second year of the contract)
Edited on:
15-Jul-2020 16:41
Edited by:
webservice@unops.org
New clarification added: On Page number 4 of RFQ Section II Schedule of Requirements, Core team/Key Experts of Technical Requirements, Can you advise on your expectation on the number of Medical and Instrumentation Engineers that to be provided for the TPM?Response:One
Edited on:
15-Jul-2020 16:38
Edited by:
webservice@unops.org
New clarification added: Can you consider an extension for the proposal deadline date until 31 July 2020 instead of the current deadline of 26 July 2020?Response:No, we are unable to make any extension on the submission deadline
Edited on:
15-Jul-2020 16:35
Edited by:
webservice@unops.org
New clarification added: Dears at UNOPSThe TOR mentioned that "contract should start on or before September 2020 until November 2021" mostly 15 months. Therefore, would you please confirm the exact period (15 months, more or less) in order to deliver an accurate buget with our proposal.many thanks.Response:It is about 15 months, from September 2020 until November 2021
Edited on:
15-Jul-2020 16:31
Edited by:
webservice@unops.org
New clarification added: it be highly appreciated to extend the submission date for extra two weeks from 26.07.2020 to prepare a comrehensive and competitive proposalit was mentioned in the conatct for professional services document that the project duration is 2 months while in RPQ Documents in Section II, page 5, clause 8 that the time line of the project starting from 09.2020 until Nov. 2021. Please advise Response:The project starts from September 2020 until November 2021
Edited on:
15-Jul-2020 16:27
Edited by:
webservice@unops.org
New clarification added: It is not possible in any case to have, beside staff member speaking arabic, also experts having english as working language, using the collected data in arabic translated by the colleagues? This condition could facilitate to create a stronger team.Thanks for your feedback.Answer:As long as the core team satisfies the requirements, additional personnel is fine.
Edited on:
13-Jul-2020 09:21
Edited by:
webservice@unops.org
New clarification added: To UNOPSYemenGreetings from CPA office of Dr.Dhiban for Auditing and consultation services. Kindly discluse the name of the 11 governorates that we are going to visit. This is very importatnt for our entity for preparting the appropriate Plan of the workprgrame and budget for implimentation. our teams spreads in 22 governorates.Best Regards. Dr.Tawfiq Ahmed Mohammed Dhiban Chairman- CPA office of Dr.Dhiban for Auditing and Consultation Services.Sanaa- YemenAnswer:#GovernorateDistrict1.TaizSalh2. LahjAl Hawtah3. LahjYafa'a4. AdenAl Sheikh Othman5. AbyanKhanfir6. Amanat AlasimahAs Sabeen7. Amanat AlasimahShu'aub8. Sana'aHamadan9. IbbAl Dhihar10. HajjahHajjah11. HadramoutSayoun12. Al MahweetAl Mahweet13.Al MahweetShibam
Edited on:
10-Jul-2020 22:01
Edited by:
webservice@unops.org
New clarification added: For the Minimum Experience for Personnel, there is written ''Full proficiency in local language''.Is it required that all the team members (besides English), have full proficiency in Arabic?YES, because all will be working with collected data in Arabic.
Edited on:
10-Jul-2020 21:57
Edited by:
webservice@unops.org
New clarification added: To UNOPSYemenGreetings from CPA office of Dr.Dhiban for Auditing and consultation services. Kindly discluse the name of the 11 governorates that we are going to visit. This is very importatnt for our entity for preparting the appropriate Plan of the workprgrame and budget for implimentation. our teams spreads in 22 governorates.Best Regards. Dr.Tawfiq Ahmed Mohammed Dhiban Chairman- CPA office of Dr.Dhiban for Auditing and Consultation Services.Sanaa- YemenAnswer:#GovernorateDistrict1.TaizSalh2.LahjAl Hawtah3. LahjYafa'a4. AdenAl Sheikh Othman5. AbyanKhanfir6. Amanat AlasimahAs Sabeen7. Amanat AlasimahShu'aub8. Sana'aHamadan9. IbbAl Dhihar10. HajjahHajjah11. HadramoutSayoun12. Al MahweetAl Mahweet13. Al MahweetShibam
Edited on:
10-Jul-2020 21:54
Edited by:
webservice@unops.org
New clarification added: For the Minimum Experience for Personnel, there is written ''Full proficiency in local language''.Is it required that all the team members (besides English), have full proficiency in Arabic?YES, because all will be working with collected data in Arabic.
Edited on:
10-Jul-2020 21:49
Edited by:
webservice@unops.org