Procurement of Graphic Design services on behalf of the HeForShe initiative (parity report, short report and 5 case studies)
UNOPS
Procurement of Graphic Design services on behalf of the HeForShe initiative (parity report, short report and 5 case studies)
Request for proposal
Reference:
RFP/2018/7512
Beneficiary countries or territories:
Multiple destinations (see the Countries or territories tab)
Registration level:
Basic
Published on:
11-Jan-2019
Deadline on:
08-Feb-2019 11:00 (GMT 0.00)
Description
The United Nations HeForShe Initiative intends to release the 2019 HeForShe IMPACT report, short report ("sizzle") and 5 case studies and will require an innovative creative agency to design and layout the documents as per the Schedule of Requirements
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. Cet avis a été publié au moyen du système eSourcing de l'UNOPS. Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
82121501
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Planning or layout of graphic production
New clarification added: In Form D, Q2.1 you ask for 'at least three case studies', with 10 points for each case study. Does this mean that we able to add in additional case studies if they are relevant or do you just want three case studies? If we can add in extra case studies please can you confrm how this will affect the scoring?UN Response: Please only include 3 case studies - the strongest and / or most relevant for this engagement
Edited on:
05-Feb-2019 16:11
Edited by:
webservice@unops.org
New clarification added: In Form D, Q2.1 you ask for 'at least three case studies', with 10 points for each case study. Does this mean that we able to add in additional case studies if they are relevant or do you just want three case studies? If we can add in extra case studies please can you confrm how this will affect the scoring?UN Response: Please only include 3 case studies - the strongest and / or most relevant for this engagement
Edited on:
05-Feb-2019 16:04
Edited by:
webservice@unops.org
New clarification added: 1. Could you advise which of the technical proposal evaluation sections in Form D we should insert our Workflow and Workplan in?As long as these are relfected in Form D there is no problem as to which section 2. Could you advise us on the use and purpose of the 5 x 2pp French folded dividers and could you provide us with a link to those that have been previously utilised? In our experience, this differs from publication to publication.The purpose has been to include quotes from thoughts leaders or summaries of information contained within the report
Edited on:
04-Feb-2019 18:19
Edited by:
webservice@unops.org
New clarification added: As you are asking for all inclusive prices for each of the three items, and have indicated there will be one or two meetings in NY, please can you confirm where we should include cost allowance for time and travel for the meetings in NY, as this will be variable depending on how many meetings there are and will affect all three items.Should we add this as a seperate cost item in Table 1 in the Financial proposal Form?Do meeting have to be face to face? Would you consider video conference calls?UN Response - the meetings must be face to face thus please incorporate any associated costs into cost for each product
Edited on:
04-Feb-2019 18:13
Edited by:
webservice@unops.org
New clarification added: As you are asking for all inclusive prices for each of the three items, and have indicated there will be one or two meetings in NY, please can you confirm where we should include cost allowance for time and travel for the meetings in NY, as this will be variable depending on how many meetings there are and will affect all three items.Should we add this as a seperate cost item in Table 1 in the Financial proposal Form?UN Response: This cost should be embedded across the products in table 1
Edited on:
01-Feb-2019 20:03
Edited by:
webservice@unops.org
New clarification added: 1. In the Offeror's Eligibility, it states that the sucessful vendor 'may' have to visit the team in New York at the start and middle of the project. Could you advise if this indeed will be a necessity and how this should be factored into the pricing we submit? Further, could you also advise on how many days each visit would entail?UN Response: No more than 1 full day or two half days creative 2. In regards to the provision of a Brief, your clarification stated that this was the responsibility of the vendor. In working with UN agencies, such as UNDP and UN Women, designing publications, we have always been provided a Brief on any ideas the client has in terms of the look and feel of the publication, the target audience, branding guidelines containing the agency's preferred colours, fonts, headers etc. Could you confirm that some guidance will be provided prior to the sucessful vendor submitting concepts?UN Response: The selected vendor will facilitate a creative brief meeting with our team to generate suggesions on look and feel. We can provide fonts, colours and branding guidelines.3. Could you advise if the price should be indicated as per hour or per page for each of the 3 components? If a vendor submits pricing per hour, this will only be an approximate and will not reflect an accurate cost. Could you therefore confirm that pricing should be indicated as per page?UN Response: the pricing information must be on a per product basis
Edited on:
31-Jan-2019 18:44
Edited by:
webservice@unops.org
New clarification added: Just to make sure, is it required of our creative department team to travel to new york for meetings or video calling would be a substitute? if yes would you please provide more details regarding travel; numeber of travels, number of days per travel, etc...UN Response: Two in person meetings total are likely in NYC at the start and middle of the project.
Edited on:
30-Jan-2019 22:08
Edited by:
webservice@unops.org
New clarification added: 1. Could you advise what type of information you will be providing in your brief for the design? Do you have any templates that you wish the designers to follow such as those provided by other UN agencies for design work?UN Response: The development of brief and template would be the responsibilty (output) of the selected vendor2. Its mentioned in the clarifications that 2 visits to New York are required. I could not see this in any of the tendering documentation. Could you advise us where this is contained? Or is this relevant for the Video Production tender only? If the visits are required, could you advise us of how many days these would be required to be?UN Response: It is contained in the Particulars section of the RFP
Edited on:
30-Jan-2019 19:07
Edited by:
webservice@unops.org
New clarification added: In order to develop the financial proposal, could you please clarify if the average number of tailor-made illustrations, tables, graphs, infographics etc. to be developed for each report will be similar to those developed in the indicated examples. Thank youUN Response: Please find sample products via the links below. It would have a new look and feel so the documents below would be illustrative in terms of tables, graphics and infographics. Full report https://www.heforshe.org/sites/default/files/2018-10/HeForShe%20Emerging%20Solutions%20Report%202018%20-%20Full%20Report.pdfCase Studies https://www.heforshe.org/sites/default/files/2018-11/HeForShe%20Proven%20Solutions%20Report.pdf
Edited on:
30-Jan-2019 16:38
Edited by:
webservice@unops.org
New clarification added: I noticed that the forms include a Contract for Professional Services and a Form H, but the places where they would be uploaded appear to be missing. Are these two documents still needed? UN Response - Contract for Professional Services is for refernece only - this is the language that will need to be agreed to if you are selected as the vendor for thi project.Form H is not required for this submission
Edited on:
28-Jan-2019 20:25
Edited by:
webservice@unops.org
New clarification added: In the technical Proposal say that no Financial info is required, so we won't need to fill these sections? 1) Financial stability2) Project financing capacity3)Project management controlsUN Response: No information on the financial proposal (i.e price of the services to be provided) shoul be included in the technical. However , you should include general information on financial stabilty, project financing capacity and controls that speak to your business more generally.
Edited on:
28-Jan-2019 17:46
Edited by:
webservice@unops.org
New clarification added: How many meetings in NY are considered in the proyect?UN Response - Availabilty to attend meetings with our team in New York will have to be frequent -likely 2-3 times per video and will be adhoc in nature 2019-01-25 19:13 UTC2019-01-25 19:15Question: do you mean Per WEEk, MONTH?UN Response: Video content typically takes 4-6 weeks from sharing footage to final product 2019-01-25 20:39 UTC2019-01-25 20:39 UTCView Sorry we are a little confused, which videos do you mean? As i understood the project is about editorial design.UN Response: This RFP is for video production, please review the Schedule of Requirements for more information2019-01-28 14:48 UTC2019-01-28 14:48 UTCViewWe would like to kindly request a clarification. Thank you.UN Response: Please write any request for clarification hereUN Response: Dear all, apologies. Our clarifications for another RFP were posted here. This is an RFP For graphic and editorial design and not video production. Two meetings total are likely in NYC at the start and middle of the project.
Edited on:
28-Jan-2019 17:05
Edited by:
webservice@unops.org
New clarification added: We would like to kindly request a clarification. Thank you.UN Response: Please write any request for clarification here
Edited on:
28-Jan-2019 15:56
Edited by:
webservice@unops.org
New clarification added: Sorry we are a little confused, which videos do you mean? As i understood the project is about editorial design.UN Response: This RFP is for video production, please review the Schedule of Requirements for more information
Edited on:
28-Jan-2019 15:51
Edited by:
webservice@unops.org
New clarification added: Question: do you mean Per WEEk, MONTH?UN Response: Video content typically takes 4-6 weeks from sharing footage to final product
Edited on:
25-Jan-2019 21:41
Edited by:
webservice@unops.org
New clarification added: How many meetings in NY are considered in the proyect?UN Response - Availabilty to attend meetings with our team in New York will have to be frequent -likely 2-3 times per video and will be adhoc in nature
Edited on:
25-Jan-2019 20:17
Edited by:
webservice@unops.org
New clarification added: Sorry is the first time for us in this Platform, filling these docs is something new, we have a doubt in som sections:a. We have examined and have no reservations to the Bidding documents, including amendments No.: [Insert the number and issuing date of each amendment]; Which number do we have to insert, number of docs we attach?In the technical Proposal say that no Financial info is required, so we won't need to fill these sections? 1) Financial stability2) Project financing capacityProject management controlsThanks
Edited on:
24-Jan-2019 19:32
Edited by:
webservice@unops.org
New clarification added: Does the client provide all the graphic material? Photos, texts and elements that we will put in the layout?ThanksUN Response - we will be able to provide photos and text. All design and design files will be created by the selected vendor for this project however.
Edited on:
24-Jan-2019 18:19
Edited by:
webservice@unops.org