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UNOPS
Communication and Public Relation Services to RBM Partnership to End Malaria Request for proposal

Reference: RFP/2017/1419
Beneficiary country(ies): Multiple destinations (see 'Countries' tab below)
Registration level: Basic
Published on: 31-Oct-2017
Deadline on: 21-Nov-2017 11:00 (GMT 0.00) Western Europe Time, London, Lisbon, Casablanca

Description
This Request for Proposal (RFP) is for soliciting proposals for Communication and Public Relation Services to RBM Partnership to End Malaria

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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides

Documents
Contacts
Links
Countries
UNSPSC
Revisions
This tender has been posted through the UNOPS eSourcing system. Cet avis a été publié au moyen du système eSourcing de l'UNOPS. Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS.
Countries/territories
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
British Indian Ocean Territory
Brunei Darussalam
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Colombia
Comoros
Congo
Cook Islands
Costa Rica
Côte d'Ivoire
Croatia
Cuba
Cyprus
Czech Republic
Congo, The Democratic Republic of the
Denmark
Djibouti
Dominica
Dominican Republic
Timor-Leste
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Falkland Islands (Malvinas) - A dispute exists between the Governments of Argentina and the United Kingdom of Great Britain and Northern Ireland concerning sovereignty over the Falkland Islands (Malvinas)
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
Gabon
Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guinea
Guinea-Bissau
Guyana
Haiti
Honduras
Hong Kong, Special Administrative Region of China
Hungary
Iceland
India
Indonesia
Iran, Islamic Republic of
Iraq
Ireland
Israel
Italy
Jamaica
Japan
Jordan
Kazakhstan
Kenya
Kiribati
Korea, Democratic People's Republic of
Korea, Republic of
Kuwait
Kyrgyzstan
Lao People's Democratic Republic
Latvia
Lebanon
Lesotho
Liberia
Libyan Arab Jamahiriya
Liechtenstein
Lithuania
Luxembourg
Macao, Special Administrative Region of China
Macedonia, the former Yugoslav Republic
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia, Federated States of
Moldova, Republic of
Monaco
Mongolia
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
Netherlands Antilles
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norway
Oman
Pakistan
Palau
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn
Poland
Portugal
Puerto Rico
Qatar
Reunion
Romania
Russian Federation
Rwanda
Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Seychelles
Sierra Leone
Singapore
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
Spain
Sri Lanka
Sudan
Suriname
Svalbard and Jan Mayen
Eswatini
Sweden
Switzerland
Syrian Arab Republic
Taiwan, Province of China
Tajikistan
Thailand
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Tuvalu
Uganda
Ukraine
United Arab Emirates
United Kingdom
Tanzania, United Republic of
United States of America
Uruguay
Uzbekistan
Vanuatu
Venezuela
Viet Nam
Virgin Islands, British
Virgin Islands, U. S.
Wallis and Futuna Islands
Western Sahara
Yemen
Zambia
Zimbabwe
Antarctica
Palestine, State of
Serbia, Republic of
Montenegro
Kosovo
South Sudan
J  -  Services
80000000  -  Management and Business Professionals and Administrative Services
80170000  -  Public relations and professional communications services
80172000  -  Professional communication services
New clarification added: Question: How 'sustainability' be interpreted in Section 1.5 of Form D: Technical Proposal Form: Describe your company’s over-all commitment to gender, diversity and sustainability and demonstrate how you plan to integrate these measures in the execution of the contract for the outlined services.Answer: While it is the Offeror's responsibility to suggest an approach to sustainability, examples on how UN is committed to sustainable solutions can be seen here http://www.un.org/en/sections/general/un-and-sustainability

Changed/edited on: 16-Nov-2017 13:21
Changed/edited by: webservice@unops.org
New clarification added: Question: What is the difference between "position" and "title" on the resume form (Form E)? Answer: "Position" should refer to the job title (e.g. Communications Manager). "Title" should refer to the form of addressing (e.g.  Mr. Ms)

Changed/edited on: 16-Nov-2017 12:59
Changed/edited by: webservice@unops.org
New clarification added: Question: The RFP mentions that you would like the agency to “Develop a new approach for and update content on the RBM Partnership website.” Could you clarify the exact deliverables you’re looking for around your website? For example, are you expecting the agency to redesign the website?Answer: RBM Partnership only expect the agency to assist in refreshing and developing new content for the website. Design and technical aspects will be taken care of by our other contracted suppliers.Question: Will the agency be expected to take part in regular meetings of the Strategic Communications Partner Committee? If so, what is the frequency of those meetings?Answer: Yes, the agency is encouraged to take part in one face to face annual meeting of the Committee, and to attend monthly and quarterly conference calls with the Steering Committee and Partners.Question: What is the coordinating approach with the 500 partners currently and how exactly will the PR firm be involved?Answer: With reference to Section II Schedule of Requirements item III Objective; this is part of the expected deliverable on engaging the RBM Partners. RBM is looking for the agency to help in identifying the most effective approach to coordinate the activities of the partners, especially around key RBM-led events such as World Malaria Day.Question: We prefer to keep our financial forms confidential. Is it possible to email those to one specific person rather than post them in the portal?Answer: No this is not possible.  The only method of submission is through the e-sourcing portal, any other form will lead to disqualification.  The evaluation panel is only able to access the Form C: Financial Proposal Form for bidders that pass the minimum threshold of 70% on the technical evaluation, thereafter the cumulative analysis is applied where the Technical Evaluation weight is 70% and the Financial Proposal 30%.  The financial information is not posted in any fora during the process and the evaluation is strictly confidential. Only the value of the winning proposal will be shared on UNGM.

Changed/edited on: 14-Nov-2017 17:55
Changed/edited by: webservice@unops.org
New clarification added: Question: Section III,  Form B Proposal Submission Form: While it is clear that there should be “No alterations to its [the form’s] format shall be permitted and no substitutions shall be accepted”, are we permitted to submit supplementary materials [e.g. to support our Proposed Methodology, Approach and Implementation Plan, on Form D]?Answer: Yes, bidders are free to upload a presentation in their own format wither as a stand-alone document under the ‘document’ tab or as an Annex to the Form D technical Proposal Form. Question: The Section III, Form F: Performance Statement Form states “Name of Offeror”, how is this meant? Is this for UNOPS’ use, as opposed to the “Offerors”?Answer: The terminology ‘Offeror’ refers to the company/party submitting a proposal as a response to the RFP and the function of Form F is to give the bidder an opportunity to clearly highlight previous similar experinces.

Changed/edited on: 13-Nov-2017 18:27
Changed/edited by: webservice@unops.org
New clarification added: Question: The template for the response is simple. Is that the only format to respond, i.e. no opportunity to include a presentation?Answer: Bidders are fee to upload a presentation in their own format through the documents tab. Please add your additional document as an Annex to the Form D technical Proposal Form or as a stand-alone document. Question: You have provided your business objectives but what are your communications objective?Answer: Section II: Schedule of Requirements, III. Objective states the following “The RBM Partnership’s communications objective is to implement a coordinated global communications strategy for malaria that engages and reaches partners, decision-makers and influencers to help drive political will and mobilize resources that will accelerate global, regional and national efforts to end malaria”.

Changed/edited on: 12-Nov-2017 10:59
Changed/edited by: webservice@unops.org
New amendment added #1: 1) Minutes and PPT from the Pre-Bid Call that took place on 7 November attached.2) Revision of qualification criteria refering to Financial Capability

Changed/edited on: 08-Nov-2017 14:37
Changed/edited by: webservice@unops.org