The Office of the United Nations High Commissioner for Refugees (UNHCR) established on December 14, 1950 by the United Nations General Assembly, requests your price quotation for the supply and install of ICT Equipment as specified in this Request for Quotation (RFQ).

 

1.REQUIREMENTS

 

-Description of the service and deliverables: Supply and install of ICT Equipment as per the below specs.

 

LOT (1) –  Server

#

Item Name

Description of Items

Quantity

1

Server

- Processor: 5th Generation Intel® Xeon® Scalable    Processor Family (Silver).

- Memory: 64 Gb.

- Storage: 8 Tb SAS.

- Software: Windows 2016 Server, MS-Office 21 and Kaspersky antivirus.

- Monitor: 24-inches.

1

2

UPS

5000 Watts UPS

1

 

LOT (2) –   Computer Network

#

Item Name

Description of Items

Quantity

1

Computer Network

- 42U Double side cabinet

- 4 cooling fans

- 1x PDU

- 48 Patch panel

- 24 Ports Gigabit POE Managed Switch

- 1x Cable management

- Installation fees.

1

LOT (3) –   CCTV system

#

Item Name

Description of Items

Quantity

1

Computer Network

- 6pcs x 8Mb IP camera

- 1psc x NVR 8 Ports device.

- 1pcs x 45-inch TV screen plus wall stand.

- Installation fees

1

 

 

 

 

 

Important Note: -

 

Bidders may bid for their offer as per the below options: -

 

- Provided their offer for one Lot only. (OR)

- Provided their offers for multiple Lots. (OR)

- Provided their offers for all Lots.

- Partial offer within a Lot is not accepted otherwise the bid may be disqualified.

 

• UNHCR reserves the right to award the procurement either by individual lot or by complete lot(s), based on the lowest evaluated price and/or overall competitiveness of the quotations received. UNHCR also reserves the right to accept the whole or part of any offer, and to make split or partial awards as deemed in the best interest of the organization

 

• Specifications: As per attached Annex-A.
  • Delivery point: DDP delivery to Aden - Yemen
  • Catalogues: All bidders should submit a catalogue for each item.

-      Warranty: Minimum 12 months the vendor offered seller's warranty for the supplied equipment.

• Your overall quotation shall consist of:
  • Technical Offer; (as per Annex-B “Technical Offer Form”).and
  • Financial Offer (as per Annex-C “Price Offer Forms”).

 

2.TECHNICAL OFFER

 

• The technical component of the submission will be evaluated using the criteria PASS or FAIL for each product (Line item) conforming to the given specification, fail in any item which will not match with the required specification, the supplier will not be qualified for the financial evaluation for that particular item
• Your technical offer under this RFQ shall be detailed in the Technical Offer Form attached hereto as Annex-B.

 

3. FINANCIAL OFFER:

 

Please include the following price information in your quote (without VAT):

• Currency: USD
• Your financial offer under this RFQ shall be detailed in the Price Offer Form attached hereto as Annex-C.

 

UNHCR is exempted from all direct taxes and customs duties. Quoted price shall be provided without VAT but the VAT amount shall be clearly separately indicated.

 

1. BIDDING INFORMATION:

 

-RFQ DOCUMENTS

The following annexes form integral part of this Request for Quotation (RFQ):

 

Annex A: Technical Specification Annex B: Technical Offer Form Annex C: Financial Offer Form

Annex D: Vendor Registration Form

 Annex E: UNHCR GCC for the Provision of Goods Services – 2018          

Annex F: UN Supplier Code of Conduct

                      

 

 

1. Technical and Financial evaluation:

 

Technical evaluation.

 

All valid Technical Offers from the Bidders received in response to this RFQ will be evaluated using PASS/FAIL system based on the following Eligibility and Technical Evaluation Criteria:

 

I. Eligibility CRITERIA

Merit

“PASS / FAIL”

Business registration: presented a valid business registration certificate, and/or licenses in computer / ICT items supplies, computer engineering, or any related areas (issued by Yemeni authorities in Aden).

Non‐discretionary

“PASS/FAIL”

Acknowledgement of UNHCR Vendor Registration provided (as per Annex‐D)

 

Acknowledgement of UNHCR General Conditions of Contract for the

provision of Goods and Services (as per Annex‐E)

 

Acknowledgement of UN Supplier Code of Conduct provided (as per

Annex‐ F)

 

 

 

II. TECHNICAL EVALUATION CRITERIA

Merit

“PASS / FAIL”

Conformity of the offered equipment/solution with UNHCR’s Technical Specifications contained in Annex B “Technical Offer” attached to this RFQ.

 

The supplier is required to complete Annex B with providing the specifications

and brands of the offered equipment or items, so it should be supported by a

corresponding datasheet, catalogue, or technical specification, all of which

should be attached to the technical offer

Sign and stamp Annex B

Non‐discretionary

“PASS/FAIL”

- Bidder offered the seller’s warranty covering defects liability for the supplied equipment and installation during minimum period of One (1) year.

 

- To provide a signed/stamped formal warranty letter under the header of your company confirming that you are offering two years warranty

Non‐discretionary

“PASS/FAIL”

 

 

Financial evaluation:

 

The financial component will be analyzed only for those suppliers whose technical offers fully met the UNHCR requirements set forth in this tender. Financial bids from the technically qualified suppliers will be evaluated based on:

 

• Competitiveness of the quoted prices.
• Total overall cost

 

 

6.RFQ SUBMISSION:

 

 

The offers must bear your official letter head, clearly identifying your company.

 

Bids should be submitted by e-mail and all attachments must be in PDF format only.

 

Copies of the *.pdf format documents may, as an addition, be included in Excel or other formats such as *.doc, *.docx, *.xls, *.xlsx, *.rtf, *.png, *.jpg, *.jpeg, *.txt, *.zip, *.ppt, *.pptx, *.bmp, *.rar, *.gif, *.tif and *.tiff. Executable files (*.exe, *.bat, *.cmd, etc.) shall not be uploaded as such extensions are filtered and are rejected by the UNHCR email server).

 

The Technical and Financial Offers submitted electronically must be sent in separate emails.

 

Bid submitted by email must be sent ONLY to: YEMSATEN@UNHCR.ORG

 

It is your responsibility to verify that all e-mails have been received properly before the deadline. Please be aware of the fact that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 20 Mb so it may be necessary to send more than one e-mail for the whole submission.

 

 

Please indicate in e-mail subject field:

 

• Bid ref.# RFQ/YEMSA/SUP/25/17;
• Name of your firm with the title of the attachment;
• Whether the email is part of the Technical Offer or the Financial Offer.
• Number of e-mails that are sent (example: 1 of 3, 2 of 3, 3 of 4);

 

For example:  RFQ/YEMSA/SUP/25/17 Company ABC; Technical Offer (email 1 of 2)

                       RFQ/YEMSA/SUP/25/17 Company ABC; Financial Offer (email 2 of 2).

 

UNHCR will not be responsible for locating or securing any information that is not identified in the bid. Accordingly, to ensure that sufficient information is available, the bidder shall furnish, as part of the bid, any descriptive material such as extracts, descriptions, and other necessary information it deems would enhance the comprehension of its offer.

 

 

 

 

Deadline for submission:

 

Monday 1/12/2025 @ 23:59 hrs (11:59 PM Yemen time

 

 

Your offer shall comprise the following two sets of documents:

 

• Technical Offer
• Financial Offer

 

vContent of the TECHNICAL OFFER

 

 

 

 

The Technical Specification of items requested by UNHCR under this RFQ can be found in Annex A. Clearly state and disclose any discrepancies with the specifications given.

 

Your Technical Proposal should be prepared using Annex B - Technical Proposal Form It should be clearly and concisely structured in accordance with the format and instructions provided in Annex B and should fully adhere to the requirements and guidance outlined in the technical evaluation criteria.

 

vContent of the FINANCIAL OFFER

 

Your separate Financial Proposal must contain an overall offer in US Dollars.

 

The Financial offer is to be submitted as per the Financial Proposal Form (Annex C).

 

Your quotation must be valid as least for [90] days.

 

1. INFORMATION FOR BIDDERS:

 

• Inspection may be applicable and will be advised at time of purchase and arranged by UNHCR. Inspection will be executed at the point of arrival.
• UNHCR reserves the right to cancel the PO if the supplier failed to deliver the right item.

 

8.TERMS OF PAYMENT

 

Payment will be made in accordance with the UNHCR General Conditions of Contract. The standard payment terms of UNHCR are net 45 days upon satisfactory delivery of goods and acceptance thereof by UNHCR, presentation of original invoice and acceptance by UNHCR of the goods delivered in accordance with the description of requirements as per the samples provided.

 

9.UNHCR GENERAL CONDITIONS OF CONTRACT FOR THE PROVISION OF GOODS

 

Please find attached as Annex-E the UNHCR’s General Conditions of Contract for the Provision of Goods, July 2018 version, which must be accepted and acknowledged by submitting a signed copy together with your offer or by clearly indicating in your quotation that you accept them. However, please note that submitting an offer is deemed as full acceptance of UNHCR’s General Conditions of Contract for the Provision of Goods.

 

10.VENDOR REGISTRATION FORM

If your company is not yet registered with UNHCR, you must fill in, sign and return with your offer the UNHCR Vendor Registration Form attached as Annex-D.

 

If your company is already registered with UNHCR, please submit Annex-F as blank, stipulating your UNHCR vendor ID on the form.

 

UNHCR reserves the right to accept the whole or part of your bid or to allow split or partial awards.

 

 

 

Supply Officer

UNHCR Yemen