Provision of Services Supporting Financial and Interest Disclosure Programmes ( IFAD, FAO, UNHCR, WFP and WIPO)

The International Fund for Agricultural Development (IFAD), a specialized agency of the United Nations based in Rome, Italy, on behalf of the Food and Agriculture Organization (FAO), the Office of the United Nations High Commissioner for Refugees (UNHCR), the World Food Programme (WFP), the World Intellectual Property Organization (WIPO), and IFAD, hereby solicits proposals for the Provision of Services Supporting Financial and Interest Disclosure Programmes. The respective Ethics Office in each agency or programme is entrusted with administering the annual disclosure of financial and other interests’ exercise. For each annual disclosure exercise, the selected service provider, under the direct supervision of the Ethics Office in the respective agency or programme, shall perform, among others, the following main tasks: • Review the applicable policies and guidelines, together with the supporting documentation provided by each agency or programme; • Provide recommendations for improvement of the review process aligned with best practices, where appropriate; • Attend initial briefing sessions with the respective Ethics Office in each agency or programme to discuss the review process, including the software used in each agency or programme; • Ensure appropriate set-up of and access to the software used in each agency or programme; • Monitor submissions in real time and provide the Ethics Office in each agency or programme with regular status updates; • Verify completeness of the submissions and solicit in real time from filers (through the software or email/calls) any additional information/documentation or any clarification in respect to their submission, as required; • Based on instructions received from each agency or programme, send up to a maximum of three reminders for filers to submit the questionnaire/statement, or to provide additional information/documentation or clarification; • Where relevant based on specific agency/programme instructions, screen the submissions and close those for which the filed submission does not include any “Yes” responses or otherwise require detailed review. • Conduct a confidential review of all submissions to assess possible conflicts of interest (perceived, potential or actual), in accordance with the applicable policies and guidelines provided by each agency or programme; • Inform the Ethics Office in each agency or programme of any conflict of interest (perceived, potential or actual) on a regular basis and make recommendations, as appropriate, on action to be taken to resolve and/or mitigate such conflicts of interests in line with the applicable policies and guidelines in each agency or programme; • Produce a detailed anonymized draft report on the disclosure exercise, including an analysis of the submissions, based on the applicable policies and guidelines, and, where applicable, the outcome of the verification process. INSTRUCTIONS ON HOW TO ACCESS RFP DOCUMENTS: In order to have access to the Tender Documents, it is necessary to register in UNGM portal (www.ungm.org). Please carefully read the instructions in the document attached to this tender notice (SEE THE MENU TAB ''DOCUMENTS'').