MODERNIZATION OF THE GLOBAL INTEGRATED SHIPPING INFORMATION SYSTEM (GISIS)

Amend 2 has been issued to

• Extend the proposal submission deadline to Tuesday, 20 May 2025 (12:00 hrs, UK Time) instead of Tuesday, 13 May 2025, 12:00 hours (UK Time).

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Amend 1 has been issued for

Extend the bid submission deadline to Tuesday, 13 May 2025 (12:00 hrs, UK Time) instead of 30 April 2025, 12:00 hours (UK Time).

Document “GISIS ST  - Module Recommendations - Status of Treaties Module”” has been uploaded as attachment no. 6, for the information and reference of the bidders.

As outlined in Section 4 of the Terms of Reference (TOR), the assignment includes a provision for maintenance and support for a period of six (6) months following the completion of Phase 2 and the deployment of the new system. Bidders are advised to include the cost for this six-month maintenance and support period under Phase 2 of their financial proposal.

Annex D - IMO-2025-RFP-004-EOSG-GISIS - Financial Response Form, has been updated, bidders are advised to use the “updated Annex D - IMO-2025-RFP-004-EOSG-GISIS - Financial Response Form”, uploaded as attachment 7, bidders are advised to use the updated Annex D (attachment 7), while submitting the financial offer.

Meeting minutes and responses to the clarifications have been provided.

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The International Maritime Organization (IMO) seeks proposals for “Modernization of the Global Integrated Shipping Information System (GISIS)”, in accordance with the requirements, terms and conditions stipulated herein.

 This Request for Proposal (RFP) consists of this document and the following annexes:

Annex A:         Instruction to Bidders

Annex B:         IMO General Contract Conditions-Services

https://wwwcdn.imo.org/localresources/en/About/Procurement/Documents/IMO%20General%20condition%20Services.pdf

Annex C:         Terms of Reference

Annex C.1:      Technical Response Form

Annex D:         Financial Response Form

Annex E:         Vendor Registration Form https://www.imo.org/en/About/Procurement/Pages/Vendor-registration.aspx

Design Attachments:

Annex F:         02-25 - FMO IMO GISIS – Final

Annex G:         02-25 CMO IMO GISIS Final

Annex H:         02-25 ICMM–Functional requirements – Final

Annex I:           02-25 IMO - GISIS Requirements

Annex J:          FMO architecture design workflow

In submitting a proposal, the bidder accepts in full and without restriction the requirements of this RFP including the Terms of Reference and the IMO General Conditions Services as the sole basis of this tender process, and waives his own conditions of sale, whatever they may be. Bidders should not submit a proposal if they are unable to accept the IMO Terms and Conditions, as per Annex B.

 Proposals must be received by the IMO no later than 30 April 2025, 12:00 hours (UK Time). Proposals received after the designated time will be automatically rejected.  Proposals are to be transmitted online via the IMO procurement portal, using the unique link in the invitation email, stating the RFP reference in the subject line.  Submission of proposals by other means is not accepted.

Pre-Bid conference

A Pre-Bid virtual conference meeting to provide clarifications to interested bidders will be organized as follows:

Date: Thursday, 03 April 2025.

Time: 04:00 pm UK Time

Bidders wishing to attend the virtual conference (via Microsoft Teams) must submit the following details via email to the addresses listed below no later than Tuesday, 01 April 2025:

• Participant’s Name
• Company Name
• Email ID

The email subject line must be: "Pre-Bid Conference – Modernization of the Global Integrated Shipping Information System (GISIS)."

Connection details for the Teams meeting will be shared in due course with all confirmed participants.

The IMO focal point for the arrangement is: IMO Procurement

Email ID: procurement@imo.org

Note: This tender is managed via IMO Procurement Web Accounts. To view and access tender documents, all interested bidders need to register at https://webaccounts.imo.org

Bidders already registered can access the tender documents via https://procurement.imo.org/ under "Public Tenders".